SCHEDULE
14A
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of
1934
(Amendment
No. ___)
Filed by
the Registrant x
Filed by
a Party other than the Registrant ¨
Check the
appropriate box:
x
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Preliminary
Proxy Statement
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¨
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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¨
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Definitive
Proxy Statement
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¨
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Definitive
Additional Materials
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¨
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Soliciting
Material Pursuant to §240.14a-12
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TRI-COUNTY
FINANCIAL CORPORATION
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment
of Filing Fee (Check the appropriate box):
¨
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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1.
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Title
of each class of securities to which transaction
applies:
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2.
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Aggregate
number of securities to which transaction applies:
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3.
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
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4.
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Proposed
maximum aggregate value of transaction:
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¨
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Fee
paid previously with preliminary
materials: _____________________________________________________
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¨
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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1.
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Amount
Previously Paid:
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2.
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Form,
Schedule or Registration Statement No.:
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[LETTERHEAD
OF TRI-COUNTY FINANCIAL CORPORATION]
April 7,
2010
Dear
Stockholder:
I am
pleased to invite you to attend the annual meeting of stockholders of Tri-County
Financial Corporation (the “Company”) to be held in the Board Room at the main
office of Community Bank of Tri-County, 3035 Leonardtown Road, Waldorf, Maryland
on Monday, May 10, 2010 at 10:00 a.m.
The
attached notice and proxy statement describe the formal business to be
transacted at the annual meeting. Directors and officers of the
Company as well as a representative of the Company’s independent registered
public accounting firm, Stegman & Company, will be present to respond to any
questions stockholders may have.
Your vote
is important, regardless of the number of shares you own. On behalf of the Board of Directors,
I urge you to sign, date and return the enclosed proxy card as soon as possible,
even if you currently plan to attend the annual meeting. This
will not prevent you from voting in person, but will ensure that your vote is
counted if you are unable to attend the annual meeting.
We look
forward to seeing you at the meeting.
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Sincerely,
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Michael
L. Middleton
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President
and Chief Executive Officer
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TRI-COUNTY
FINANCIAL CORPORATION
3035
LEONARDTOWN ROAD
WALDORF,
MARYLAND 20601
(301)
645-5601
NOTICE
OF 2010 ANNUAL MEETING OF STOCKHOLDERS
TIME
AND DATE
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10:00
a.m. on Monday, May 10, 2010
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PLACE
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Board
Room
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Community
Bank of Tri-County
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3035
Leonardtown Road
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Waldorf,
Maryland 20601
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ITEMS
OF BUSINESS
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(1) To
elect three directors to serve for a term of three
years;
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(2) To
approve a non-binding advisory vote on executive
compensation;
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(3) To
ratify the appointment of Stegman & Company as the independent
registered public accounting firm for 2010; and
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(4) To
transact such other business as may properly come before the meeting or
any adjournments or postponement thereof.
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RECORD
DATE
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To
vote, you must have been a stockholder at the close of business on March
12, 2010.
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PROXY
VOTING
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It
is important that your shares be represented and voted at the
meeting. You can vote your shares by completing and signing the
enclosed proxy card or voting instruction card sent to
you. Voting instructions are printed on your proxy or voting
instruction card and included in the accompanying proxy
statement. You can revoke a proxy at any time before its
exercise at the meeting by following the instructions in the proxy
statement.
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Gregory
C. Cockerham
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Secretary
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April
7, 2010
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IMPORTANT: The
prompt return of proxies will save the Company the expense of further requests
for proxies to ensure a quorum. A self-addressed envelope is enclosed
for your convenience. No postage is required if mailed in the United
States.
PROXY
STATEMENT
OF
TRI-COUNTY
FINANCIAL CORPORATION
3035
LEONARDTOWN ROAD
WALDORF,
MARYLAND 20601
(301)
645-5601
We are
providing this proxy statement to you in connection with the solicitation of
proxies by the Board of Directors of Tri-County Financial Corporation for the
2010 annual meeting of stockholders and for any adjournment or postponement of
the meeting. In this proxy statement, we may also refer to Tri-County
Financial Corporation as “Tri-County Financial,” the “Company,” “we,” “our” or
“us.”
Tri-County
Financial is the holding company for Community Bank of Tri-County. In
this proxy statement, we may also refer to Community Bank of Tri-County as the
“Bank.”
We are
holding the 2010 annual meeting in the Board Room at the main office of the
Bank, 3035 Leonardtown Road, Waldorf, Maryland on Monday, May 10, 2010 at 10:00
a.m., local time.
We intend
to mail this proxy statement and the enclosed proxy card to stockholders of
record beginning on or about April 7, 2010.
NOTICE OF INTERNET AVAILABILITY OF PROXY
MATERIALS
Important
Notice Regarding the Availability of Proxy Materials for the Stockholders
Meeting to be held on May 10, 2010.
The Proxy
Statement and Annual Report to Stockholders are available at
www.cbtc.com/proxyandannualreport.
Who Can Vote at the
Meeting. You are entitled to vote the shares of
Tri-County Financial common stock that you owned as of the close of business on
March 12, 2010. As of the close of business on March 12, 2010, a
total of 2,990,468 shares of Company common stock were outstanding. Each share
of common stock has one vote.
Ownership of Shares; Attending the
Meeting. You may own shares of Tri-County Financial in
one of the following ways:
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·
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Directly
in your name as the stockholder of
record;
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·
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Indirectly
through a broker, bank or other holder of record in “street name”;
or
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·
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Indirectly
in the Community Bank of Tri-County Employee Stock Ownership
Plan.
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If your
shares are registered directly in your name, you are the holder of record of
these shares and we are sending these proxy materials directly to
you. As the holder of record, you have the right to give your proxy
directly to us or to vote in person at the annual meeting.
If you
hold your shares in street name, your broker, bank or other holder of record is
sending these proxy materials to you. As the beneficial owner, you
have the right to direct your broker, bank or other holder of record how to vote
by filling out a voting instruction form that accompanies your proxy
materials. Your broker, bank or other holder of record may allow you
to provide voting instructions by telephone or via the
Internet. Please see the voting instruction form provided by your
broker, bank or other holder of record that accompanies this proxy
statement. If you hold your shares in street name, you will need
proof of ownership to be admitted to the annual meeting. A recent
brokerage statement or letter from a bank or broker are examples of proof of
ownership. If you want to vote your shares of Tri-County Financial
common stock held in street name in person at the annual meeting, you must
obtain a written proxy in your name from the broker, bank or other nominee who
is the record holder of your shares.
Quorum. We will
have a quorum and will be able to conduct the business of the annual meeting if
the holders of a majority of the outstanding shares of common stock entitled to
vote are represented at the meeting.
Votes Required for
Proposals. In voting on the election of directors, the
approval of the non-binding advisory vote on executive compensation and on the
ratification of the appointment of Stegman & Company as the Company’s
independent registered public accounting firm, you may vote in favor of the
proposal, vote against the proposal or abstain from voting. These
proposals will be decided by the affirmative vote of a majority of the shares
cast at the annual meeting. Abstentions will have the same effect as
a negative vote, while broker non-votes will have no impact on the
proposals.
Effect of Not Casting Your
Vote. If you hold your shares in street name it is critical
that you cast your vote if you want it to count in the election of directors
(Item 1 of this proxy statement) and for the non-binding advisory vote on
executive compensation (Item 2 of this proxy statement). In the past,
if you held your shares in street name and you did not indicate how you wanted
your shares voted in the election of directors or on the non-binding advisory
vote on executive compensation, your bank or broker was allowed to vote those
shares on your behalf in the election of directors or on the non-binding
advisory vote on executive compensation, as they felt appropriate.
Recent
changes in regulation were made to take away the ability of your bank or broker
to vote your uninstructed shares in the election of directors or on the
non-binding advisory vote on executive compensation on a discretionary
basis. Thus, if you hold your shares in street name and you do not
instruct your bank or broker how to vote in the election of directors or on the
non-binding advisory vote on executive compensation, no votes will be cast on
your behalf. These are referred to broker non-votes. Your
bank or broker will, however, continue to have discretion to vote any
uninstructed shares on the ratification of the appointment of the Company’s
independent registered public accounting firm (Item 3 of this proxy statement).
If you are a shareholder of record and you do not cast your vote, no votes will
be cast on your behalf on any of the items of business at the annual
meeting.
How We Count
Votes. If you return valid proxy instructions or attend the
meeting in person, we will count your shares to determine whether there is a
quorum, even if you abstain from voting. Broker non-votes also will
be counted to determine the existence of a quorum.
Voting by
Proxy. This proxy statement is being sent to you by the Board
of Directors of Tri-County Financial to request that you allow your shares of
Tri-County Financial common stock to be represented at the annual meeting by the
persons named in the enclosed proxy card. All shares of Tri-County
Financial common stock represented at the meeting by properly executed, dated
proxies will be voted according to the instructions indicated on the proxy
card. If you sign, date and return a proxy card without giving voting
instructions, your shares will be voted as recommended by the Company’s Board of
Directors. The Board
of Directors recommends that you vote “FOR” each of the nominees for director,
“FOR” the non-binding advisory vote on executive compensation and “FOR”
ratification of the appointment of Stegman & Company as the Company’s
independent registered public accounting firm.
If any
matters not described in this proxy statement are properly presented at the
annual meeting, the persons named in the proxy card will use their judgment to
determine how to vote your shares. This includes a motion to adjourn
or postpone the meeting to solicit additional proxies. If the annual
meeting is postponed or adjourned, your Tri-County Financial common stock may
also be voted by the persons named in the proxy card on the new meeting date,
unless you have revoked your proxy. The Company does not know of any
other matters to be presented at the annual meeting.
Stockholders
who execute proxies retain the right to revoke them at any
time. Unless so revoked, the shares represented by such proxies will
be voted at the annual meeting and all adjournments thereof. Proxies
may be revoked by written notice delivered in person or mailed to the Secretary
of the Company, by delivering a later-dated proxy or by attending the annual
meeting and voting in person. Attendance at the annual meeting will
not in and of itself constitute revocation of your proxy.
Participants in the Bank’s Employee
Stock Ownership Plan. If you participate in the Community Bank
of Tri-County Employee Stock Ownership Plan, you will receive a voting
instruction card that reflects all shares you may direct the plan trustees to
vote on your behalf under the plan. Under the terms of the employee
stock ownership plan, all allocated shares of Tri-County Financial held by the
plan are voted by the trustees, as directed by plan participants. All
unallocated shares of Company common stock held by the plan, and allocated
shares for which no voting instructions are received, are voted by the trustees
in the same proportion as shares for which the trustees have received timely
voting instructions. The deadline for returning your voting
instructions to the Employee Stock Ownership Plan trustees is April 30,
2010.
Director
Independence. The Company’s Board of Directors currently
consists of nine members, all of whom are independent under the listing
requirements of The NASDAQ Stock Market, except for C. Marie Brown, who was an
employee of the Company and the Bank until February 8, 2008 and Michael L.
Middleton, who is currently an employee of the Company and the
Bank. Because the Company is traded on the OTC Electronic Bulletin
Board, there is no independence requirement for the Company’s
directors. However, the Company chooses to apply the current listing
requirements of The NASDAQ Stock Market. In determining the
independence of its directors, the Board considered transactions, relationships
and arrangements between the Company and its directors that are not required to
be disclosed in this proxy statement under the heading “Relationships and Transactions with
the Company and the Bank,” including: (1) legal services performed by the
Jenkins Law Firm, LLC, in which Louis P. Jenkins, Jr. is a principal; (2)
engineering services performed by D. H. Steffens Company, in which Herbert N.
Redmond, Jr. is President; and (3) loans or lines of credit that the Bank has
directly or indirectly made to each of the directors on the
Board.
Board Leadership Structure and the
Board’s Role in Risk Oversight. The Chief Executive Officer
also serves as Chairman of the Board, due in part to the Chief Executive’s
long-standing tenure with the Company, which provides unique and intimate
knowledge regarding the history, strategy, business and operations of the
Company and the Bank. However, the Board has created a Lead Director
position to enhance Board independence and oversight. H. Beaman Smith
is currently the Lead Director of the Board of Directors. Among other
things, the Lead Director: (1) presides at meetings of the Board at
which the Chairman of the Board is not present, including executive sessions of
the independent directors; and (2) may call meetings of the independent
directors.
Risk is
inherent with every business, and how well a business manages risk can
ultimately determine its success. We face a number of risks,
including credit risk, interest rate risk, liquidity risk, operational risk,
strategic risk and reputation risk. Management is responsible for the
day-to-day management of risks the Company faces, while the Board, as a whole
and through its committees, has responsibility for the oversight of risk
management. In its risk oversight role, the Board of Directors has
the responsibility to satisfy itself that the risk management processes designed
and implemented by management are adequate and functioning as
designed. To do this, the Chairman of the Board meets regularly with
management to discuss strategy and risks facing the Company. Senior
management attends the board meetings and is available to address any questions
or concerns raised by the Board on risk management and any other
matters. The Chairman of the Board and independent members of the
Board work together to provide strong, independent oversight of the Company’s
management and affairs through its standing committees and, when necessary,
special meetings of independent directors.
Committees of the Board of Directors.
The following table identifies the members of the Board’s Audit and
Governance Committees as of December 31, 2009. All members of each
committee are independent in accordance with the listing requirements of The
NASDAQ Stock Market. Each committee operates under a written charter,
that is approved by the Board of Directors, that governs its composition,
responsibilities and operation. Each committee reviews and reassesses
the adequacy on its charter at least annually. The charters of the
two committees are available in the Shareholder Information portion of the
“About Community Bank” section of the Company’s Web site (www.cbtc.com).
Director
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Audit
Committee
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Governance
Committee
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C.
Marie Brown
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Philip
T. Goldstein
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X
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Louis
P. Jenkins, Jr.
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X*
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Michael
L. Middleton
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Herbert
N. Redmond, Jr.
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X*
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X
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James
R. Shepherd
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X
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X
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Austin
J. Slater, Jr.
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X
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H.
Beaman Smith**
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X
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Joseph
V. Stone, Jr.
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X
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Number
of Meetings in 2009
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4
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1
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Audit
Committee. The Company’s Audit Committee engages the Company’s
independent auditors and meets with them in connection with their annual audit
and reviews the Company’s accounting and financial reporting policies and
practices. The Board of Directors has determined that the Audit
Committee does not have a member who is an “audit committee financial expert” as
defined under the rules and regulations of the Securities and Exchange
Commission. While the Board has not designated any individual Board
member as an “audit committee financial expert,” the Board believes the level of
financial knowledge and experience of the current members of the Audit
Committee, including the ability to read and understand fundamental financial
statements, is cumulatively sufficient to discharge adequately the Audit
Committee’s responsibilities.
Governance
Committee. The Company does not have a separate compensation
committee. However,
the Governance
Committee approves the compensation objectives for the Company and the Bank and
establishes the compensation for the Chief Executive Officer and other
executives and for the directors. The role of management in the
Company’s compensation decisions is limited to that of an information
resource. Decisions by the Governance Committee with respect to the
compensation of executive officers are approved by the full Board of
Directors.
Director Nomination
Process. The
Governance Committee also selects nominees for election as
directors. The Governance Committee seeks to create a Board that is
strong in its collective knowledge and has a diversity of skills and experience
with respect to accounting and finance, management and leadership, vision and
strategy, business operations, business judgment, industry knowledge and
corporate governance. To accomplish this, in its deliberations, the
Governance Committee considers a candidate’s knowledge of the banking business
and involvement in community, business and civic affairs, and also considers
whether the candidate would adequately represent the Company’s market
area. Any nominee for director made by the Governance Committee must
be highly qualified with regard to some or all the attributes listed in the
preceding sentence. In searching for qualified director candidates to
fill vacancies on the Board, the Governance Committee solicits its current
directors for the names of potential qualified candidates. The
Governance Committee may also ask its directors to pursue their business
contacts for the names of potentially qualified candidates. The
Governance Committee would then consider the potential pool of director
candidates, select the top candidates based on the candidates’ qualifications
and the Governance Committee’s needs, and conduct a thorough investigation of
each proposed candidate’s background to ensure there is no past history that
would cause the candidate not to be qualified to serve as a director of the
Company. If a stockholder has submitted a proposed nominee in
accordance with the procedures specified below, the Governance Committee would
consider the proposed nominee, along with any other proposed nominees
recommended by individual directors, in the same manner in which the Governance
Committee would evaluate nominees for director recommended by the Board of
Directors.
Consideration of Recommendations by
Stockholders. The Governance Committee will consider
recommendations for directors submitted by stockholders. Stockholders
who wish the Governance Committee to consider their recommendations for nominees
for director should submit their recommendations in writing to the Governance
Committee in care of the Secretary, Tri-County Financial Corporation, 3035
Leonardtown Road, Waldorf, Maryland 20601. Each written recommendation must set
forth (1) the name of the recommended candidate, (2) the number of shares
of stock of the Company that are beneficially owned by the stockholder making
the recommendation and by the recommended candidate, and (3) a detailed
statement explaining why the stockholder believes the recommended candidate
should be nominated for election as a director. In addition, the
stockholder making such recommendation must promptly provide any other
information reasonably requested by the Governance Committee. To be
considered by the Governance Committee for nomination for election at an annual
meeting of stockholders, the recommendation must be received by the January
1st
preceding that annual meeting. Recommendations by stockholders that
are made in accordance with these procedures will receive the same consideration
given to other candidates recommended by directors.
Board and Committee
Meetings. During 2009, the Board of Directors of the Company
held seven meetings and the Board of Directors of the Bank held 14
meetings. No director attended fewer than 75% of the meetings of the
Board of Directors and Board committees on which they served in
2009.
Director Attendance at Annual Meeting
of Stockholders. The Company does not have a policy regarding
Board member attendance at annual meetings of stockholders. All of
the Company’s directors attended the Company’s 2009 annual meeting of
stockholders.
Code of
Ethics. Tri-County Financial maintains a Code of Ethics that
is designed to ensure that the Company’s directors and employees meet the
highest standards of ethical conduct. The Code of Ethics, which
applies to all employees and directors, addresses conflicts of interest, the
treatment of confidential information, general employee conduct and compliance
with applicable laws, rules and regulations. In addition, the Code of
Ethics is designed to deter wrongdoing and promote honest and ethical conduct,
the avoidance of conflicts of interest, full and accurate disclosure and
compliance with all applicable laws, rules and regulations. Under the
terms of the Code of Ethics, violations of the Code of Ethics are required to be
reported to the Audit Committee of the Board of Directors. A copy of
the Code of Ethics was filed as an exhibit to the Company’s Annual Report on
Form 10-K for the fiscal year ended December 31, 2005.
The
following table provides the compensation received by individuals who served as
non-employee directors of the Company during 2009.
Name
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Fees Earned or
Paid in Cash ($)
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Option
Awards ($) (1)
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Non-qualified
Deferred
Compensation
Earnings ($) (2)
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Total ($)
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C.
Marie Brown
|
|
$ |
34,775 |
|
|
$ |
– |
|
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$ |
3,482 |
|
|
$ |
38,257 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Philip
T. Goldstein
|
|
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34,850 |
|
|
|
– |
|
|
|
– |
|
|
|
34,850 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Louis
P. Jenkins, Jr.
|
|
|
34,225 |
|
|
|
– |
|
|
|
– |
|
|
|
34,225 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Herbert
N. Redmond, Jr.
|
|
|
35,875 |
|
|
|
– |
|
|
|
1,343 |
|
|
|
37,218 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James
R. Shepherd
|
|
|
34,250 |
|
|
|
– |
|
|
|
– |
|
|
|
34,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Austin
J. Slater, Jr.
|
|
|
34,150 |
|
|
|
– |
|
|
|
– |
|
|
|
34,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
H.
Beaman Smith
|
|
|
34,850 |
|
|
|
– |
|
|
|
495 |
|
|
|
35,345 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph
V. Stone, Jr.
|
|
|
35,225 |
|
|
|
– |
|
|
|
841 |
|
|
|
36,066 |
|
|
As
of December 31, 2009, each non-employee director had the following number
of stock options
outstanding:
|
Name
|
|
Stock Options
Outstanding
|
|
|
|
|
|
C.
Marie Brown
|
|
|
– |
|
Philip
T. Goldstein
|
|
|
500 |
|
Louis
P. Jenkins, Jr.
|
|
|
18,056 |
|
Herbert
N. Redmond, Jr.
|
|
|
29,925 |
|
James
R. Shepherd
|
|
|
13,893 |
|
Austin
J. Slater, Jr.
|
|
|
15,412 |
|
H.
Beaman Smith
|
|
|
23,475 |
|
Joseph
V. Stone, Jr.
|
|
|
500 |
|
(2)
|
Represents
the portion of non-qualified deferred compensation earnings under the
Community Bank of Tri-County Retirement Plan for Directors that were above
the IRS long-term rate. Under the plan, interest is credited at
a rate equal to the Company’s return on equity, which was 4.40% for
2009.
|
Cash Retainer and Meeting Fees for
Directors. The following tables set forth the applicable
retainers and fees that will be paid to directors for their service on the Board
of Directors of the Company and the Board of Directors of the Bank during
2010.
Board of Directors of Tri-County
Financial:
Annual
Retainer
|
|
$ |
15,000
|
|
|
|
|
|
|
Fee
per Board Meeting (Regular or Special)
|
|
$750
($225 per telephone meeting)
|
|
|
|
|
|
|
Fee
per Committee Meeting
|
|
$500
($225 per telephone meeting)
|
|
|
|
|
|
|
Annual
Retainer for Audit Committee Chairman and Governance Committee
Chairman
|
|
$ |
1,200
|
|
Board of Directors of the
Bank:
Annual
Retainer
|
|
$ |
3,500
|
|
|
|
|
|
|
Fee
per Board Meeting (Regular or Special)
|
|
$650
($225 per telephone meeting)
|
|
|
|
|
|
|
Fee
per Committee Meeting
|
|
$425
($225 per telephone meeting)
|
|
If more
than one meeting of the Bank, the Company or any committee is held on any given
day, the aggregate fees cannot exceed $1,400 per day. Employee
directors receive only the annual retainer and Board meeting fees; they do not
receive fees for committee meetings.
Directors Retirement
Plan. The Bank maintains a retirement plan for members of the
Board of Directors of the Bank (the “Directors’ Plan”). Under the
Directors’ Plan, each director of the Bank will receive an annual retirement
benefit for ten years following his termination of service on the Bank’s Board
in an amount equal to the product of his “Benefit Percentage,” his “Vested
Percentage,” and $3,500. A participant’s “Benefit Percentage” is 0%
for less than five years of service, 331/3% for five
to nine years of service, 662/3% for 10 to
14 years of service, and 100% for 15 or more years of service. A
participant’s “Vested Percentage” equals 331/3% if the
participant was serving on the Board on January 1, 1995 (the “Effective Date”),
increases to 662/3% if the
participant completes one year of service after the Effective Date, and becomes
100% if the participant completes a second year of service after the Effective
Date. If a participant terminates service on the Board due to
disability, the Bank will pay the participant each year for ten years an amount
equal to the product of his Benefit Percentage and $3,500. If a
participant dies before collecting either his or her retirement or disability
benefit, the participant’s surviving spouse or estate, will receive a lump sum
payment having a present value equal to five times the annual retirement benefit
to which the participant was entitled, assuming the participant separated
service on the date of death and had a Vested Percentage of 100%. If
the participant dies after beginning to receive his or her retirement or
disability benefits, the participant’s surviving spouse or estate, will receive
a lump sum payment having a present value equal to the remaining benefits to
which the participant was entitled from the date of death through the fifth
annual payment thereafter. A participant’s Vested Percentage will
become 100% in the event of a “change in control” (as defined in the Directors’
Plan) or upon separation from service on the Board after attaining the age 72 or
incurring a disability.
The
Directors’ Plan also establishes a deferred compensation program for
participants, under which they may elect to defer all or any portion of the fees
and/or salary otherwise payable. Deferred amounts will be credited
annually with a rate of return equal to the Company’s return on equity for the
calendar year, as determined under generally accepted accounting
principles.
Report of the Audit
Committee. The Company’s management is responsible for the
Company’s internal controls and financial reporting process. The
Company’s independent registered public accounting firm is responsible for
performing an independent audit of the Company’s consolidated financial
statements and issuing an opinion on the conformity of those financial
statements with generally accepted accounting principles. The Audit
Committee oversees the Company’s internal controls and financial reporting
process on behalf of the Board of Directors.
In this
context, the Audit Committee has met and held discussions with management and
the independent registered public accounting firm. Management
represented to the Audit Committee that the Company’s consolidated financial
statements were prepared in accordance with generally accepted accounting
principles and the Audit Committee has reviewed and discussed the consolidated
financial statements with management and the independent registered public
accounting firm. The Audit Committee discussed with the independent
registered public accounting firm matters required to be discussed by Statement
on Auditing Standards No. 61, as amended (AICPA, Professional Standards, Vol.
1. AU Section 380) as adopted by the Public Company Accounting Oversight Board
in Rule 3200T, including the quality, not just the acceptability, of the
accounting principles, the reasonableness of significant judgments and the
clarity of the disclosures in the financial statements.
In
addition, the Audit Committee has received the written disclosures and the
letter from the independent registered public accounting firm required by the
applicable requirements of the Public Company Accounting Oversight Board
regarding the independent registered public accounting firm’s communications
with the Audit Committee concerning independence and has discussed with the
independent registered public accounting firm the independent registered public
accounting firm’s independence from the Company and its
management. In concluding that the registered public accounting firm
is independent, the Audit Committee considered, among other factors, whether the
non-audit services provided by the firm were compatible with its
independence.
The Audit
Committee discussed with the Company’s independent registered public accounting
firm the overall scope and plans for its audit. The Audit Committee
meets with the independent registered public accounting firm, with and without
management present, to discuss the results of its examination, its evaluation of
the Company’s internal controls, and the overall quality of the Company’s
financial reporting.
In
performing all of these functions, the Audit Committee acts only in an oversight
capacity. In its oversight role, the Audit Committee relies on the
work and assurances of the Company’s management, which has the primary
responsibility for financial statements and reports, and of the independent
registered public accounting firm that, in its report, expresses an opinion on
the conformity of the Company’s financial statements to generally accepted
accounting principles. The Audit Committee’s oversight does not
provide it with an independent basis to determine that management has maintained
appropriate accounting and financial reporting principles or policies, or
appropriate internal controls and procedures designed to assure compliance with
accounting standards and applicable laws and
regulations. Furthermore, the Audit Committee’s considerations and
discussions with management and the independent registered public accounting
firm do not assure that the Company’s financial statements are presented in
accordance with generally accepted accounting principles, that the audit of the
Company’s financial statements has been carried out in accordance with generally
accepted auditing standards or that the Company’s independent registered public
accounting firm is “independent.”
In
reliance on the reviews and discussions referred to above, the Audit Committee
recommended to the Board of Directors, and the Board has approved, that the
audited consolidated financial statements be included in the Company’s Annual
Report on Form 10-K for the year ended December 31, 2009 for filing with the
Securities and Exchange Commission.
AUDIT
COMMITTEE OF THE BOARD OF DIRECTORS
OF
TRI-COUNTY FINANCIAL CORPORATION
Herbert
N. Redmond, Jr. (Chair)
James R.
Shepherd
Austin J.
Slater, Jr.
Joseph V.
Stone, Jr.
Audit Fees. The
following table sets forth the fees billed to the Company by Stegman &
Company for the fiscal years ended December 31, 2009 and 2008:
|
|
2009
|
|
|
2008
|
|
|
|
|
|
|
|
|
Audit
Fees
|
|
$ |
75,827 |
|
|
$ |
79,421 |
|
Audit
Related Fees
|
|
|
– |
|
|
|
– |
|
Tax
Fees (1)
|
|
|
7,750 |
|
|
|
8,100 |
|
All
Other Fees (2)
|
|
|
4,049 |
|
|
|
3,500 |
|
|
(1)
|
Consists
of tax filing and tax-related compliance and other advisory
services.
|
|
(2)
|
Consists
of presentation at directors’
retreat.
|
Pre-Approval of Services by the
Independent Registered Public Accounting Firm. The Audit
Committee’s charter provides that the Audit Committee will approve in advance
any non-audit services permitted by the Securities Exchange Act, including tax
services that its independent registered public accounting firm renders to the
Company, unless such prior approval may be waived because of permitted
exceptions under the Securities Exchange Act, including but not limited to the
5% de minimis
exception. The Audit Committee may delegate to one or more members of
the Audit Committee the authority to grant pre-approvals for auditing and
allowable non-auditing services, which decision shall be presented to the full
Audit Committee at its next scheduled meeting for
ratification. During the fiscal year ended December 31, 2009, the
Audit Committee approved 100% of all “audit-related,” “tax” and “other
fees.”
PRINCIPAL HOLDERS OF VOTING
SECURITIES
The
following table sets forth, as of March 12, 2010, certain information as to
those persons known by the Company to beneficially own more than 5% of the
Company’s outstanding shares of common stock and as to the shares of common
stock beneficially owned by each director, each executive officer named in the
summary compensation table and by all executive officers and directors of the
Company as a group. All beneficial owners listed in the table have
the same address as the Company. Unless otherwise indicated, each of
the named individuals has sole voting power and sole investment power with
respect to the shares shown.
Name of
Beneficial Owners
|
|
Number of
Shares
Owned
(Excluding
Options) (1)
|
|
|
Number of
Shares That
May
be
Acquired
within 60 Days
by
Exercising
Options
|
|
|
Percent of
Shares of
Common
Stock
Outstanding(2)
|
|
Directors
|
|
|
|
|
|
|
|
|
|
C.
Marie Brown
|
|
|
124,303
|
(3)
|
|
|
— |
|
|
|
4.16 |
% |
Philip
T. Goldstein
|
|
|
3,000
|
|
|
|
500 |
|
|
|
* |
|
Louis
P. Jenkins, Jr.
|
|
|
12,500
|
|
|
|
18,056 |
|
|
|
1.02 |
|
Michael
L. Middleton
|
|
|
276,385
|
(4)
|
|
|
64,540 |
|
|
|
11.16 |
|
Herbert
N. Redmond, Jr.
|
|
|
9,246
|
|
|
|
29,925 |
|
|
|
1.30 |
|
James
R. Shepherd
|
|
|
3,343
|
|
|
|
13,893 |
|
|
|
* |
|
Austin
J. Slater, Jr.
|
|
|
8,837
|
|
|
|
15,412 |
|
|
|
* |
|
H.
Beaman Smith
|
|
|
104,74
|
(5)
|
|
|
23,475 |
|
|
|
4.25 |
|
Joseph
V. Stone, Jr.
|
|
|
18,100
|
(6)
|
|
|
500 |
|
|
|
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Named
Executive Officers Who are Not Also Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory
C. Cockerham
|
|
|
81,542
|
(7)
|
|
|
35,398 |
|
|
|
3.86 |
|
William
J. Pasenelli
|
|
|
10,286
|
(8)
|
|
|
36,362 |
|
|
|
1.54 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All
Directors, Executive Officers and Nominees as a Group (13
persons)
|
|
|
660,880
|
(9)
|
|
|
244,041 |
|
|
|
27.98 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Community
Bank of Tri-County
Employee Stock Ownership Plan (10)
|
|
|
212,648
|
|
|
|
— |
|
|
|
7.11 |
|
*Less
than 1% of the shares outstanding
(1)
|
Includes
shares allocated to the account of the individuals under the Community
Bank of Tri-County Employee Stock Ownership Plan, with respect to which
the individual has voting but not investment power as
follows: Mr. Cockerham-25,249 shares; Mr. Middleton-39,691
shares; and Mr. Pasenelli-3,349
shares.
|
(2)
|
Based
upon 2,990,468 shares of Company common stock outstanding, plus, for each
individual or group, the number of shares of Company common stock that
each individual or group may acquire through the exercise of options
within 60 days of March 12,
2010.
|
(3)
|
Includes
27,000 shares owned by Ms. Brown’s
husband.
|
(4)
|
Includes
69,351 shares owned by Mr. Middleton’s wife and 4,642 shares owned by the
individual retirement account of Mr. Middleton’s
wife.
|
(5)
|
Includes
18,165 shares owned by Mr. Smith’s
wife.
|
(6)
|
Includes
2,000 shares owned by the individual retirement account of Mr. Stone’s
wife.
|
(7)
|
Includes
1,334 unvested shares of restricted stock over which Mr. Cockerham has
voting but no dispositive
power.
|
(8)
|
Includes
1,334 unvested shares of restricted stock over which Mr. Pasenelli has
voting but no dispositive
power.
|
(9)
|
Amount
includes an aggregate of 5,336 unvested shares of restricted stock over
which certain officers of the Company have voting but no dispositive
power.
|
(10)
|
Includes
24,009 shares held in a suspense account for future allocation and/or
distribution among participants as the loan used to purchase the shares is
repaid. The ESOP trustees, which are Messrs. Jenkins and
Redmond, vote all allocated shares in accordance with the instructions of
the participating employees. Unallocated shares and shares for
which no instructions have been received are voted by the trustees in the
same proportion as shares for which the trustees have received timely
voting instructions.
|
ITEMS TO BE VOTED ON BY
STOCKHOLDERS
Item
1 – Election of Directors.
Tri-County
Financial’s Board of Directors currently consists of nine
members. The Board is divided into three classes, each with terms of
three years, one-third of whom are elected annually. The Board of
Directors has nominated C. Marie Brown, Louis P. Jenkins, Jr. and Michael L.
Middleton to serve for an additional three-year term and until their successors
are elected and qualified. All of the nominees are currently
directors of the Company and the Bank.
It is
intended that the persons named in the proxies solicited by the Board will vote
for the election of the named nominees. If any nominee is unable to
serve, the shares represented by all valid proxies will be voted for the
election of such substitute nominee as the Board of Directors may
recommend. At this time, the Board knows of no reason why any nominee
might be unable to serve.
The
Board of Directors recommends a vote “FOR” the election of all of the
nominees.
Information
regarding the nominees and the directors continuing in office is provided
below. Unless otherwise stated, each individual has held his or her
current occupation for the last five years. The age indicated in each
biography is as of December 31, 2009. There are no family
relationships among the directors or executive officers. The
indicated period for service as a director includes service as a director of
Community Bank of Tri-County.
Board
Nominees for Terms Ending in 2013
C. Marie Brown was associated
with the Bank for over 35 years and served as its Chief Operating Officer before
her retirement in February 2008. Ms. Brown is an alumna of Charles
County Community College with an Associates of Arts degree in Management
Development. She is a supporter of the Handicapped and Retarded
Citizens of Charles County, a member of the Zonta Club of Charles County and
serves on various administrative committees of the Hughesville Baptist
Church. Age 67. Director since 1991.
Through
her affiliation with the Bank for over 35 years, Ms. Brown brings in-depth
knowledge and understanding of the Bank’s history and operation. Ms.
Brown also has an extensive background in commercial banking operational issues,
information technology and human resources management. In addition,
as an active member of the community, Ms. Brown maintains contact with and is in
touch with the local consumer environment.
Louis P. Jenkins, Jr. is the
principal of Jenkins Law Firm, LLC, located in LaPlata,
Maryland. Before entering private practice, Mr. Jenkins served as an
Assistant State’s Attorney in Charles County, Maryland from 1997 to
1999. In addition to his private practice, Mr. Jenkins serves as
Court Auditor for the Circuit Court for Charles County, Maryland and attorney
for the Charles County Board of Elections. Mr. Jenkins currently
serves on the Board of Directors of Civista Medical Center and has served as a
board member of several other public service organizations including the
Southern Maryland Chapter of the American Red Cross, Charles County Chamber of
Commerce and the Charles County Bar Association. Age
38. Director since 2000.
As an
attorney, Mr. Jenkins provides the Board with substantial knowledge regarding
issues facing the Company and the Bank. In addition, Mr. Jenkins
brings a critical perspective to the lending and governance function of the
Company and the Bank. Mr. Jenkins’ experience in the public sector
adds valuable expertise regarding local issues and provides first-hand
understanding of the local political and business environment in which the Bank
operates.
Michael L. Middleton is
Chairman, President and Chief Executive Officer of the Company. He is
Chairman and Chief Executive Officer the Bank. Mr. Middleton joined
the Bank in 1973 and served in various management positions until 1979 when he
became President of the Bank until April 1, 2010. Mr. Middleton is a
Certified Public Accountant and holds an MBA. From 1996 to 2004, Mr.
Middleton served on the Board of Directors of the Federal Home Loan Bank of
Atlanta, serving as Chairman of the Board in 2004. He also served as
its Board Representative to the Council of Federal Home Loan
Banks. Mr. Middleton has served on the Board of Directors of the
Federal Reserve Bank, Baltimore Branch, since 2004. He also serves on
several philanthropic and civic boards. He is a trustee for the
College of Southern Maryland, serves on the Advisory Board of the Robert H.
Smith School of Business Center for Financial Policy and is Chairman of the
Board of the Energetics Technology Corporation. Age
62. Director since 1979.
Mr.
Middleton’s extensive experience in the local banking industry and involvement
in the communities in which the Bank serves affords the Board valuable insight
regarding the business and operation of the Bank. In addition to Mr.
Middleton’s extensive background in finance and corporate management, Mr.
Middleton also has significant expertise in large financial institution
governance providing a unique and broad-based decision-making capability for the
Company and the Bank. Mr. Middleton’s knowledge of all aspects of the
Company’s and the Bank’s business and history, combined with his success and
strategic vision, position him well to continue to serve as our Chairman and
Chief Executive Officer.
Directors
with Terms Ending in 2011
Philip T. Goldstein has owned
and operated Philip T. Goldstein Real Estate Appraisals, a full-service real
estate appraisal and consulting firm, located in Prince Frederick, Maryland,
since 1975. He currently serves as a director of: Asbury
Communities, Inc., a non-profit continuing care retirement community
headquartered in Gaithersburg, Maryland; Calvert County Nursing Center, Prince
Frederick, Maryland; and Calvert Farmland Trust, Prince Frederick,
Maryland. Age 61. Director since 2006.
Mr.
Goldstein provides the Board with significant management, strategic and
operational knowledge through his experience as owner of a real estate appraisal
and consulting firm. Mr. Goldstein’s background in commercial and
residential appraisal practice also provides a valuable perspective to the
credit function of the Bank. Mr. Goldstein provides valuable local
community insight through his position as a director on various local non-profit
organizations.
James R. Shepherd is the
Senior Business Development Specialist for the Calvert County Department of
Economic Development. Mr. Shepherd holds an MS degree in Management
from the University of Maryland and a BA from Roanoke College. Mr.
Shepherd serves in numerous civic and charitable organizations. Age
65. Director since 2003.
Mr.
Shepherd’s background in economic development and management adds strength to
the market intelligence required to direct strategic initiatives on franchise
expansion. Mr. Shepherd also brings critical knowledge regarding the
economic development of the communities in which the Bank operates.
H. Beaman Smith is founder and
President of Accoware, a computer software company established in
1986. He served as Vice President of Fry Plumbing & Heating
Company in Washington, D.C. from 1988 until his retirement in October
2008. Mr. Smith holds a Masters Degree and BS from the University of
Maryland. Mr. Smith serves on the boards of the Maryland 4-H
Foundation and Charles County Habitat for Humanity. Age
64. Director since 1986.
Mr. Smith
brings a wealth of varied management and business experience to the Board
through his experience as a Vice President in a small firm setting and as
founder of a software company. Mr. Smith’s background in information
technology and small business operations allows a balanced approach to
operational issues and corporate oversight.
Directors
with Terms Ending in 2012
Herbert N. Redmond, Jr. is the
President of D.H. Steffens Company. Mr. Redmond has been associated
with the company since 1959 and deals in all aspects of the surveying and land
development process, including working with clients and approval
agencies. He is a licensed Maryland Professional Land Surveyor who
has served as President of the Maryland Society of Surveyors as well as the
Chairman of the Ethics Committee. He was selected as Surveyor of the
Year in 1992. He is a member of the Maryland Society of Surveyors,
the American Congress on Surveying and Mapping, the American Planning
Association and the Urban Land Institute. He currently serves as a
Director of the Maryland Society of Surveyors Education Trust. Age
69. Director since 1997.
As
President of D.H. Steffens Company, Mr. Redmond offers the Board significant
knowledge and expertise related to the local real estate industry, including
land development and applicable regulatory processes, strengthening the lending
function of the Bank. Mr. Redmond’s career as a small business
executive also provides the Company with organizational understanding and
expertise.
Austin J. Slater, Jr. is the President and CEO of
the Southern Maryland Electric Cooperative, which is one of the ten largest
electrical distribution cooperatives in the country. Mr. Slater also
serves as Vice Chairman of the Board of the Maryland Chamber of Commerce and
numerous other civic organizations. He also serves on the Board of
Trustees for the College of Southern Maryland. Mr. Slater holds an
MBA in Finance from George Washington University and a BS in Accounting from
Shepherd University. Age 56. Director since
2003.
Mr.
Slater has extensive management level experience in a large company setting
outside of the financial services industry. Mr. Slater’s financial
acumen and operational experience allow him to understand the complexities of
the Company and the Bank. His experience in a regulated industry has
exposed Mr. Slater to many of the issues facing companies today, particularly
regulated entities, making Mr. Slater a valued component of a well-rounded
board.
Joseph V. Stone, Jr. has owned
and operated Joe Stone Insurance Agency, which provides multi-line insurance
services to clients in Maryland and Virginia since 1981. He has
served as a director for the Southern Maryland Electric Cooperative since 1996
and currently serves as Chairman of the Board. He has also served as
a director for ACES Power Marketing since 2006. Age
55. Director since 2006.
Mr. Stone
provides the Board with significant marketing and operational knowledge through
his experience as owner of an insurance agency and various director positions
with companies outside of the financial services industry. Mr. Stone
also has considerable experience in the insurance industry, corporate governance
and risk assessment practices necessary in banking operations.
Item
2 – Advisory Vote On Executive Compensation.
The
American Recovery and Reinvestment Act of 2009 requires the Company to submit a
non-binding advisory vote on the compensation of the Company’s named executive
officers, as described in the tabular disclosure regarding named executive
officer compensation and the accompanying narrative disclosure in this proxy
statement, during the period in which any obligation arising from the Company’s
participation in the Troubled Asset Relief Program (“TARP”) Capital Purchase
Program remains outstanding.
This
proposal, commonly known as a “say-on-pay” proposal, gives the Company’s
shareholders the opportunity to endorse or not endorse the Company’s executive
pay program and policies through the following resolution:
“Resolved,
that the shareholders approve the compensation of the named executive officers,
as described in the tabular disclosure regarding named executive officer
compensation, and the accompanying narrative disclosure in this proxy
statement.”
This vote
is not binding on the Board of Directors and will not be construed as overruling
a decision by the Board nor create or imply any additional fiduciary duty by the
Board. However, the Governance Committee will take into account the
outcome of the vote when considering future executive compensation
arrangements.
The Board
of Directors believes that the compensation practices of the Company are
appropriately aligned to the long-term success of the Company and the interests
of shareholders.
The
Board of Directors recommends a vote “FOR” approval of the compensation of the
named executive officers.
Item
3 – Ratification of the Independent Registered Public Accounting
Firm.
Stegman
& Company, which was the Company’s independent registered public accounting
firm for 2009, has been retained by the Audit Committee of the Board of
Directors to be the Company’s independent registered public accounting firm for
2010, subject to ratification by the Company’s stockholders. A
representative of Stegman & Company is expected to be present at the annual
meeting and will have the opportunity to make a statement if he or she desires
to do so and will be available to respond to appropriate questions.
If the
ratification of the appointment of the independent registered public accounting
firm is not approved by a majority of the votes cast by stockholders at the
annual meeting, the Audit Committee will consider other independent registered
public accounting firms.
The
Board of Directors recommends that stockholders vote “FOR” the ratification of
the appointment of Stegman & Company as the Company’s independent registered
public accounting firm.
Summary Compensation
Table. The following table provides information concerning
total compensation earned or paid to the Chief Executive Officer and the two
most highly compensated executive officers of the Company who served in such
capacity as of December 31, 2009. These three officers are referred
to as the named executive officers in this proxy statement.
Name and Principal
Position
|
|
Year
|
|
Salary ($)
|
|
|
Bonus ($)(1)
|
|
|
Stock
Awards
($)(2)
|
|
|
Option
Awards ($)
|
|
|
Non-qualified
Deferred
Compensation
Earnings ($)(3)
|
|
|
All Other
Compensation
($)(4)
|
|
|
Total ($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael
L. Middleton
|
|
2009
|
|
$ |
334,439 |
|
|
$ |
– |
|
|
$ |
– |
|
|
$ |
– |
|
|
$ |
3,772 |
|
|
$ |
69,272 |
|
|
$ |
407,483 |
|
Chief
Executive Officer
|
|
2008
|
|
|
315,000 |
|
|
|
119,505 |
|
|
|
42,408 |
|
|
|
– |
|
|
|
16,013 |
|
|
|
88,818 |
|
|
|
581,744 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
J. Pasenelli
|
|
2009
|
|
|
227,475 |
|
|
|
56,406 |
|
|
|
25,200 |
|
|
|
– |
|
|
|
– |
|
|
|
30,343 |
|
|
|
339,424 |
|
President
and Chief Financial Officer
|
|
2008
|
|
|
203,907 |
|
|
|
69,623 |
|
|
|
22,440 |
|
|
|
– |
|
|
|
486 |
|
|
|
34,777 |
|
|
|
331,233 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory
C. Cockerham
|
|
2009
|
|
|
219,286 |
|
|
|
54,489 |
|
|
|
25,200 |
|
|
|
– |
|
|
|
– |
|
|
|
25,334 |
|
|
|
324,309 |
|
Executive
Vice President and Chief Lending Officer
|
|
2008
|
|
|
203,907 |
|
|
|
69,623 |
|
|
|
22,440 |
|
|
|
– |
|
|
|
– |
|
|
|
36,036 |
|
|
|
332,006 |
|
(1)
|
Represents
bonuses earned pursuant to the Bank’s Executive Incentive Compensation
Plan (the “Incentive Plan”), under which the Bank annually establishes a
bonus pool equal to 10% of net income of the Company after taxes (but
before deduction of bonuses payable under the Incentive Plan) multiplied
by a “multiplier” equal to the average of: (1) the percentage
obtained when the Company’s return on average equity (“ROAE”) is divided
by the median ROAE of a peer group comprised of selected publicly-owned
commercial banks and thrifts of similar size in the Mid-Atlantic region;
(2) the percentage obtained when the median percentage of non-current to
gross loans of the peer group is divided by the percentage of the Bank’s
non-current to gross loans; and (3) the qualitative factors determined by
the Governance Committee. The multiplier shall not exceed
1.0. The bonus pool is allocated among officers in proportion
to the ratio a designated percentage of their base salary (the “Allocation
Base”) bears to the total Allocation Bases of all participating
officers. The total bonus pool allocated to an individual will
be paid either in cash or stock. The total amount of cash to be
paid is limited by the Board of Directors on an employee by employee
basis.
|
(2)
|
Represents
the aggregate grant date fair value of the granting of 116 and 2,000
shares of restricted stock awards computed in accordance with FASB ASC
Topic 718 based on a per share price of $12.07 and $11.90, respectively,
on the date of grant for awards in 2009 and the aggregate grant date fair
value of the granting of 3,637 shares of restricted stock awards computed
in accordance with FASB ASC Topic 718 based on a per share price of
$24.00, on the date of grant for awards in
2008.
|
(3)
|
Represents
the portion of non-qualified deferred compensation earnings under the
Community Bank of Tri-County Retirement Plan for Directors that were above
the applicable federal long-term rate. Under the plan, interest
is credited at a rate equal to the Company’s return on equity, which was
4.40% for 2009.
|
(4)
|
Details
of the amounts reported in the “All Other Compensation” column for 2009
are provided in the table below. The table excludes
perquisites, which did not exceed $10,000 in the aggregate for each named
executive officer.
|
Item
|
|
Mr. Middleton
|
|
|
Mr. Pasenelli
|
|
|
Mr. Cockerham
|
|
Directors’
fees
|
|
$ |
31,375 |
|
|
$ |
– |
|
|
$ |
– |
|
Market
value of allocations under the employee stock ownership
plan
|
|
|
3,411 |
|
|
|
2,606 |
|
|
|
1,383 |
|
Employer
contribution to 401(k) Plan
|
|
|
9,800 |
|
|
|
9,800 |
|
|
|
9,800 |
|
Imputed
income under split-dollar life insurance arrangement
|
|
|
24,402 |
|
|
|
17,692 |
|
|
|
13,967 |
|
Reimbursement
of payroll taxes for supplemental retirement benefits
|
|
|
284 |
|
|
|
245 |
|
|
|
184 |
|
Employment
Agreements. Tri-County Financial and Community Bank of
Tri-County maintain
employment agreements with each of the named
executive officers. Mr. Middleton’s employment agreement was entered
into effective September 6, 2006 and had an initial term of five
years. Each day, the term of the agreement is automatically extended
by one day so that the term remains at five years. Under the
agreement, Mr. Middleton will serve as the President and Chief Executive
Officer. Among other things, the agreement provides for an annual
salary, for participation in an equitable manner in any stock option plan or
incentive plan to the extent authorized by the Bank’s Board of Directors for its
key management employees and for participation in pension, group life insurance,
medical coverage and in other employee benefits applicable to executive
personnel.
The
employee agreements with Mr. Pasenelli and Mr. Cockerham were entered into on
April 20, 2007 and had an initial term of three years. Each day, the
term of the agreement is automatically extended by one day so that the term
remains at three years. Under the agreements, Mr. Pasenelli will
serve as the Executive Vice President and Chief Financial Officer and Mr.
Cockerham will serve as Executive Vice President and Chief Lending
Officer. Among other things, the agreements provide for an annual
salary, for participation in an equitable manner in any stock option plan or
incentive plan to the extent authorized by the Bank’s Board of Directors for its
key management employees and for participation in pension, group life insurance,
medical coverage and in other employee benefits applicable to executive
personnel.
See “Retirement Benefits” and
“Other Potential
Post-Termination Benefits” for a discussion of benefits and payments the
named executive officers may receive under the employment agreements upon their
retirement or termination of their employment.
Outstanding Equity Awards at Fiscal
Year End. The following
table provides information concerning unexercised options for each of the named
executive officers outstanding as of December 31, 2009, adjusted for the
three-for-two stock split effected on November 27, 2006.
|
|
Option Awards
|
Name
|
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
|
|
Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
|
|
Option
Exercise
Price ($)
|
|
Option
Expiration
Date
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael
L. Middleton
|
|
|
5,830 |
|
|
|
|
— |
|
|
$ |
27.70 |
|
07/17/2017
|
|
|
|
6,036 |
|
|
|
|
— |
|
|
|
22.29 |
|
12/19/2015
|
|
|
|
20,164 |
|
|
|
|
— |
|
|
|
15.89 |
|
12/27/2014
|
|
|
|
14,286 |
|
|
|
|
— |
|
|
|
12.74 |
|
12/31/2013
|
|
|
|
6,412 |
|
|
|
|
— |
|
|
|
11.56 |
|
12/31/2012
|
|
|
|
11,812 |
|
|
|
|
— |
|
|
|
7.85 |
|
12/31/2011
|
|
|
|
4,448 |
|
|
|
|
— |
|
|
|
7.91 |
|
12/31/2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
J. Pasenelli
|
|
|
4,344 |
|
|
|
|
— |
|
|
|
27.70 |
|
07/17/2017
|
|
|
|
5,397 |
|
|
|
|
— |
|
|
|
22.29 |
|
12/19/2015
|
|
|
|
10,298 |
|
|
|
|
— |
|
|
|
15.89 |
|
12/27/2014
|
|
|
|
7,296 |
|
|
|
|
— |
|
|
|
12.74 |
|
12/31/2013
|
|
|
|
2,868 |
|
|
|
|
— |
|
|
|
11.56 |
|
12/31/2012
|
|
|
|
4,725 |
|
|
|
|
— |
|
|
|
7.85 |
|
12/31/2011
|
|
|
|
1,434 |
|
|
|
|
— |
|
|
|
7.91 |
|
12/31/2010
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory
C. Cockerham
|
|
|
4,407 |
|
|
|
|
— |
|
|
|
27.70 |
|
07/17/2017
|
|
|
|
5,476 |
|
|
|
|
— |
|
|
|
22.29 |
|
12/19/2015
|
|
|
|
10,728 |
|
|
|
|
— |
|
|
|
15.89 |
|
12/27/2014
|
|
|
|
7,600 |
|
|
|
|
— |
|
|
|
12.74 |
|
12/31/2013
|
|
|
|
3,037 |
|
|
|
|
— |
|
|
|
11.56 |
|
12/31/2012
|
|
|
|
6,750 |
|
|
|
|
— |
|
|
|
7.85 |
|
12/31/2011
|
|
|
|
1,394 |
|
|
|
|
— |
|
|
|
7.91 |
|
12/31/2010
|
The Bank
maintains salary continuation agreements with each of the named executive
officers to provide the executives with additional compensation at retirement or
upon termination of employment due to death, disability or a change in
control. Mr. Middleton, Mr. Pasenelli and Mr. Cockerham are entitled
to a total annual benefit for a period of 15 years of $128,048, $92,212 and
$77,035, respectively, upon normal retirement at or after age 62 for Mr.
Middleton and 65 for Mr. Pasenelli and Mr. Cockerham. A reduced
benefit is payable if the executive retires before normal retirement
age. The annual benefits are payable on a monthly basis to the
executives or their designated beneficiaries. Benefits payable under
the salary continuation agreements are reduced by any benefits paid under the
executives’ split-dollar life insurance agreements.
Under the
Directors’ Plan, Mr. Middleton will receive an annual retirement benefit of
$3,500 for ten years following his termination of service on the Bank’s
Board.
The Bank
maintains an Executive Deferred Compensation Plan under which Mr. Middleton and
Mr. Pasenelli may defer all or any portion of their base
salary. Deferred amounts will be credited annually with interest at a
rate equal to the Company’s return on equity for the calendar
year. The executive’s account balance under the plan will be
distributed to the executive following the executive’s termination of service in
either a lump sum or over a period of one to five years, as elected by the
executive.
OTHER
POTENTIAL POST-TERMINATION BENEFITS
In
connection with the Company’s participation in the Troubled Asset Relief Program
(“TARP”) Capital Purchase Program, each of Messrs. Middleton, Pasenelli and
Cockerham executed an agreement with the Company (1) agreeing to comply with the
TARP Capital Purchase Program rules on senior executive officer compensations
and benefits; and (2) acknowledging that in the event of a change in control,
any severance payments paid to the executive (including “golden parachute”
agreements) may be reduced as necessary to comply with the TARP Capital Purchase
Program limits.
Further,
the American Recovery and Reinvestment Act of 2009 required the Department of
the Treasury to establish additional standards for executive compensation for
participants in the TARP Capital Purchase Program, as the
Company. These standards must include a prohibition on making any
severance payment to a named executive officer or any of the next five most
highly compensated employees and a prohibition on paying or accruing any bonus,
retention award or incentive compensation to, in the case of the Company, at
least the most highly compensated employee, other than certain restricted stock
awards. These new compensation standards may require the named
executive officers to forego all of the payments described below or to receive a
lesser amount than what is permitted under the existing contracts or
plans.
Payments Made Upon Termination with
Cause. Each of Mr. Middleton’s, Mr. Pasenelli’s and Mr.
Cockerham’s employment agreements
contains a narrow definition of cause for which the executive’s employment may
be terminated. If the executive’s employment is terminated for cause,
he will receive his base salary or other compensation earned through the date of
termination and retain the rights to any vested benefits subject to the terms of
the plan or agreement under which those benefits are provided.
Under the
1995 Stock Option and Incentive Plan, if an executive is terminated for just
cause (as defined in the plan), any stock option granted under the plan and held
by the terminated employee is cancelled upon the date of
termination.
Pursuant
to the 2005 Equity Compensation Plan, if an executive is terminated for cause,
all rights to any stock award granted under the plan and held by the terminated
employee will expire as of the effective date of termination.
Payments Made Upon Termination
Without Cause. If Mr. Middleton’s employment is terminated
without cause, he will be entitled to: (1) his base salary or other
compensation earned through the date of termination, a pro rata share of the
average bonus or other cash compensation for the three years preceding the
termination and retain the rights to any vested benefits subject to the terms of
the plan or agreement under which those benefits are provided; and (2) a lump
sum payment equal to his base salary for the remaining term of the agreement and
five times his most recent annual incentive compensation payment. We
would also continue Mr. Middleton’s medical, dental and life insurance benefits
for a period of 60 months.
Under
their employment agreements, if either Mr. Pasenelli or Mr. Cockerham is
terminated without cause, he would receive a lump sum payment equal to two times
his base salary and most recent annual incentive compensation
payment. We would also continue the executive’s medical, dental and
life insurance benefits for a period of 36 months.
Pursuant
to the 2005 Equity Compensation Plan, if an executive is terminated without
cause and unless otherwise determined by the Governance Committee, all unvested
shares of common stock are forfeited as of the termination date of the
executive.
Payments Made Upon Termination by
Executive with Good Reason. If Mr. Middleton voluntarily
terminates his employment under circumstances that would constitute good reason
(as defined in his employment agreement), he will be entitled to: (1)
his base salary or other compensation earned through the date of termination, a
pro rata share of the average bonus or other cash compensation for the three
years preceding the termination and retain the rights to any vested benefits
subject to the terms of the plan or agreement under which those benefits are
provided; and (2) a lump sum payment equal to his base salary for the remaining
term of the agreement and five times his most recent annual incentive
compensation payment. We would also continue Mr. Middleton’s medical,
dental and life insurance benefits for a period of 60 months.
Pursuant
to the 2005 Equity Compensation Plan, if an executive voluntarily terminates his
or her employment and unless otherwise determined by the Governance Committee,
all unvested shares of common stock are forfeited as of the termination date of
the executive.
Payments Made Upon
Disability. Under Mr. Middleton’s employment agreement, if he
becomes disabled and his employment is terminated, he will be entitled to
receive his base salary or other compensation earned through the date of
termination and retain the rights to any vested benefits subject to the terms of
the plan or agreement under which those benefits are provided. In addition, Mr.
Middleton will be entitled to disability pay equal to 100% of his base salary in
effect at the date of termination. He would continue to receive
disability payments until the earlier of: (1) 180 days after his termination of
employment; (2) the date on which long-term disability insurance benefits are
first paid to Mr. Middleton; (3) his death; or (4) the date his employment
agreement would have terminated had his employment not terminated because of
disability. If the disability benefits terminate because 180 days
have lapsed or because the date his employment agreement would have terminated
had his employment not terminated because of disability is reached, Mr.
Middleton will receive disability pay equal to 60% of his base salary during an
additional period ending on the earliest of: (1) the date on which
long-term disability insurance benefits are first paid to Mr. Middleton; (2) his
death; or (3) the date his employment agreement would have terminated had his
employment not terminated because of disability. While receiving
benefits under any long-term disability insurance plan, the Company will
supplement any disability benefits received by Mr. Middleton to ensure that the
aggregate amount received by Mr. Middleton equals 60% of his base
salary. Mr. Middleton would continue to participate in our benefit
plans until the date his employment agreement would have terminated had his
employment not terminated because of disability.
Under Mr.
Pasenelli’s and Mr. Cockerham’s employment agreements, if an executive is
terminated due to disability, as defined in the agreements, the executive will
be entitled to the compensation and benefits provided for under the agreement
for (1) any period during the term of the agreement and before the establishment
of the executive’s disability; or (2) any period of disability before the
executive’s termination of employment due to disability.
Under the
Directors’ Plan, if Mr. Middleton terminates service on the Board due to
disability, the Bank will pay him $3,500 annually for ten years.
Under the
salary continuation agreements dated September 6, 2003, as amended, upon
termination of employment as a result of disability, Mr. Middleton, Mr.
Pasenelli and Mr. Cockerham are entitled to an annual benefit for a period of 15
years of $128,048, $74,112 and $72,235, respectively, commencing with the month
following the executive attaining age 65. Under the salary
continuation agreements dated August 21, 2006, as amended, Mr. Pasenelli and Mr.
Cockerham are entitled to an annual disability benefit ranging from $4,595 to
$18,100 and $1,418 to $4,800, respectively, depending on the date of
termination, commencing with the month following the executive attaining age
65.
Under the
1995 Stock Option and Incentive Plan, if an executive is terminated due to a
disability, outstanding stock options will vest and remain exercisable until the
earlier of one year from the date of termination or the expiration date of the
stock options.
Pursuant
to the 2005 Equity Compensation Plan, if an executive is terminated due to a
disability, outstanding restricted stock awards will immediately vest as of the
date of termination.
Payments Made Upon
Death. Under Mr. Middleton’s employment agreement, upon Mr.
Middleton’s death, Mr. Middleton’s beneficiary is entitled to any base salary
compensation earned through the date of death, plus any other compensation or
benefits to be provided in accordance with the terms and provisions of the
Company’s benefit plans and programs.
Under Mr.
Pasenelli’s and Mr. Cockerham’s employment agreements, upon the executive’s
death, the Company will pay his or her beneficiary or estate any compensation
due to the executive through the end of the month in which death occurred, plus
any other compensation or benefits to be provided in accordance with the terms
and provisions of the Company’s benefit plans and programs.
Under
their salary continuation agreements, if the executive dies while in active
service with the Bank, Mr. Middleton’s, Mr. Pasenelli’s and Mr. Cockerham’s
designated beneficiaries are entitled to a total annual benefit for a period of
15 years of $128,048, $92,212 and $77,035, respectively, commencing with the
month following the executive’s death. If the executive dies after
employment was terminated but before payments under the agreement has commenced,
their designated beneficiary will be entitled to the same payments beginning on
the first day of the month after the executive’s death.
Under the
Directors’ Plan, if Mr. Middleton dies before collecting either his retirement
or disability benefit, his surviving spouse or estate, will receive a lump sum
payment having a present value equal to five times the annual retirement benefit
to which the participant was entitled assuming the participant separated service
on the date of death and had a Vested Percentage of 100%. If Mr.
Middleton dies after beginning to receive his retirement or disability benefits,
his surviving spouse or estate, will receive a lump sum payment having a present
value equal to the remaining benefits to which he was entitled from the date of
death through the fifth annual payment thereafter.
Under the
1995 Stock Option and Incentive Plan, if an executive dies, outstanding stock
options will vest and remain exercisable until the earlier of two years from the
date of death or the expiration date of the stock options.
Pursuant
to the 2005 Equity Compensation Plan, if an executive dies, outstanding awards
vest immediately.
Payments Made Upon a Change in
Control. Mr.
Middleton’s employment agreement provides that if during the two-year period
following a change in control (as defined in the agreement), Mr. Middleton
terminates employment for any reason, he will be entitled to: (1) his
base salary or other compensation earned through the date of termination, a pro
rata share of the average bonus or other cash compensation for the three years
preceding the termination and retain the rights to any vested benefits subject
to the terms of the plan or agreement under which those benefits are provided;
and (2) a lump sum payment equal to his base salary for the remaining term of
the agreement and five times his most recent annual incentive compensation
payment. We would also continue Mr. Middleton’s medical, dental and
life insurance benefits for a period of 60 months. Mr. Middleton
would also be entitled to these payments and benefits if Mr. Middleton’s
employment is terminated due to death or disability and either (1) such
termination occurs within one year after a change in control; or (2) such
termination occurred within one year after a preliminary change in control (as
defined in the agreement) and a change in control occurs within two years after
such termination. Section 280G of the Internal Revenue Code
provides that payments related to a change in control that equal or exceed three
times the individual’s “base amount” (defined as average annual taxable
compensation over the five preceding calendar years) constitute “excess
parachute payments.” Individuals who receive excess parachute
payments are subject to a 20% excise tax on the amount that exceeds the base
amount, and the employer may not deduct such amounts. Mr. Middleton’s employment
agreement provides for an additional tax indemnification payment if payments
under the agreement exceed three times his base amount (“280G
Limit”). The indemnification payment provides the executive with a
net amount sufficient to pay the excise tax.
Mr.
Pasenelli’s and Mr. Cockerham’s employment agreements provide that if (1) the
executive’s employment is terminated without cause or without the executive’s
consent and for a reason other than cause in connection with or within 12 months
after a change in control (as defined in the agreement); or (2) the executive
voluntary terminates employment within 12 months following a change in control
upon the occurrence of events described in the agreement, he will be entitled to
a lump sum payment equal to two times his annual base salary and most recent
annual incentive compensation payment, plus continued health and welfare
benefits for 36 months following termination. Mr. Pasenelli’s and Mr.
Cockerham’s employment agreements provide that if the value of the benefits
provided in connection with a change in control exceed his 280G Limit, his
payment will be reduced or revised so that the aggregate payments do not exceed
his 280G Limit.
Under the
salary continuation agreements dated September 6, 2003, as amended, upon the
termination of employment within 12 months (24 months in the case of Mr.
Middleton) subsequent to a change in control and before age 65 (62 in the case
of Mr. Middleton), Mr. Middleton, Mr. Pasenelli and Mr. Cockerham are entitled
to an annual benefit for a period of 15 years of $128,048, $74,112 and $72,235,
respectively, commencing with the month following the executive attaining age
65. Mr. Middleton’s salary continuation agreement provides for an
additional tax indemnification payment if payments under the agreement exceed
his 280G Limit. The indemnification payment provides the executive
with a net amount sufficient to pay the excise tax. Each of Mr.
Pasenelli’s and Mr. Cockerham’s salary continuation agreements dated September
6, 2003, as amended, provide that if the value of the benefits provided in
connection with a change in control exceed his 280G Limit, his payment will be
reduced or revised so that the aggregate payments do not exceed his 280G
Limit. Under the salary continuation agreement dated August 21, 2006,
as amended, Mr. Pasenelli is entitled to an additional annual benefit ranging
from $8,816 to $18,100 (based on the date of termination) if his employment is
terminated within 12 months subsequent to a change in control and before age
65. Under the salary continuation agreement dated August 21, 2006, as
amended, Mr. Cockerham is entitled to an additional annual benefit equal to the
present value of $4,800 using an interest factor of 5% upon the termination of
employment within 12 months subsequent to a change in control and before age
65.
In the
event of a change in control of Tri-County Financial or Community Bank of
Tri-County, outstanding stock options granted pursuant to our 1995 Stock Option
and Incentive automatically vest and, unless otherwise provided for by the
committee administering the plan, the option holder will receive in cash an
amount equal to the difference between the fair market price of the securities
and the exercise price of the option for each option held. Under the
Company’s 2005 Equity Compensation Plan, a change in control accelerates the
vesting of all outstanding stock options. The value of the
accelerated options count toward the executive’s 280G Limit.
OTHER
INFORMATION RELATING TO
DIRECTORS
AND EXECUTIVE OFFICERS
Section 16(a) Beneficial Ownership
Reporting Compliance. Pursuant to regulations promulgated
under the Securities Exchange Act, the Company’s officers, directors and persons
who own more than 10% of the outstanding common stock are required to file
reports detailing their ownership and changes of ownership in such common stock,
and to furnish the Company with copies of all such reports. Based
solely on its review of the copies of such reports received during the past
fiscal year or with respect to the last fiscal year or written representations
from such persons that no annual reports of changes in beneficial ownership were
required, the Company believes that during 2009, all of its officers, directors
and all of its stockholders owning in excess of 10% of the outstanding common
stock of the Company, have complied with the reporting
requirements.
Policies and Procedures for Approval
of Related Persons Transactions. We maintain a Policy and
Procedures Governing Related Person Transactions, which is a written policy and
set of procedures for the review and approval or ratification of transactions
involving related persons. Under the policy, related persons consist
of directors, director nominees, executive officers, persons or entities known
to us to be the beneficial owner of more than five percent of any outstanding
class of the voting securities of the Company, or immediate family members or
certain affiliated entities of any of the foregoing persons.
Transactions
covered by the policy consist of any financial transaction, arrangement or
relationship or series of similar transactions, arrangements or relationships,
in which:
|
·
|
the
aggregate amount involved will or may be expected to exceed $50,000 in any
calendar year;
|
|
·
|
the
Company is, will or may be expected to be a participant;
and
|
|
·
|
any
related person has or will have a direct or indirect material
interest.
|
The
policy excludes certain transactions, including:
|
·
|
any
compensation paid to an executive officer of the Company if the Governance
Committee of the Board approved (or recommended that the Board approve)
such compensation;
|
|
·
|
any
compensation paid to a director of the Company if the Board or an
authorized committee of the Board approved such compensation;
and
|
|
·
|
any
transaction with a related person involving consumer and investor
financial products and services provided in the ordinary course of the
Company’s business and on substantially the same terms as those prevailing
at the time for comparable services provided to unrelated third parties or
to the Company’s employees on a broad basis (and, in the case of loans, in
compliance with the Sarbanes-Oxley Act of
2002).
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Related
person transactions will be approved or ratified by the Audit
Committee. In determining whether to approve or ratify a related
person transaction, the Audit Committee will consider all relevant factors,
including:
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·
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whether
the terms of the proposed transaction are at least as favorable to the
Company as those that might be achieved with an unaffiliated third
party;
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·
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the
size of the transaction and the amount of consideration payable to the
related person;
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·
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the
nature of the interest of the related
person;
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·
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whether
the transaction may involve a conflict of interest;
and
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·
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whether
the transaction involves the provision of goods and services to the
Company that are available from unaffiliated third
parties.
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A member
of the Audit Committee who has an interest in the transaction will abstain from
voting on approval of the transaction, but may, if so requested by the chair of
the Audit Committee, participate in some or all of the discussion.
Relationships and Transactions with
the Company and the Bank. The Sarbanes-Oxley Act of 2002
generally prohibits loans by the Company to its executive officers and
directors. However, the Sarbanes-Oxley Act contains a specific
exemption from such prohibition for loans by the Bank to its executive officers
and directors in compliance with federal banking regulations. Federal
regulations require that all loans or extensions of credit to executive officers
and directors of insured financial institutions must be made on substantially
the same terms, including interest rates and collateral, as those prevailing at
the time for comparable transactions with other persons and must not involve
more than the normal risk of repayment or present other unfavorable
features. The Bank is therefore prohibited from making any new loans
or extensions of credit to executive officers and directors at different rates
or terms than those offered to the general public. Notwithstanding
this rule, federal regulations permit the Bank to make loans to executive
officers and directors at reduced interest rates if the loan is made under a
benefit program generally available to all other employees and does not give
preference to any executive officer or director over any other employee,
although the Bank does not currently have such a program in place.
In
accordance with banking regulations, the Board of Directors reviews all loans
made to a director or executive officer in an amount that, when aggregated with
the amount of all other loans to such person and his or her related interests,
exceed the greater of $25,000 or 5% of the Company’s capital and surplus (up to
a maximum of $500,000), and such loan must be approved in advance by a majority
of the disinterested members of the Board of Directors.
STOCKHOLDER
PROPOSALS AND NOMINATIONS
To be
eligible for inclusion in the Company’s proxy materials for next year’s annual
meeting of stockholders, any stockholder proposal to take action at such meeting
must be received at the Company’s main office at 3035 Leonardtown Road, Waldorf,
Maryland 20601 no later than December 8, 2010. If next year’s annual
meeting is held on a date more than 30 calendar days from May 10, 2011, a
stockholder proposal must be received by a reasonable time before the Company
begins to print and mail its proxy solicitation materials. Any
stockholder proposals will be subject to the requirements of the proxy rules
adopted by the Securities and Exchange Commission.
Stockholder
proposals, other than those submitted above, and nominations must be submitted
in writing, delivered or mailed by first class United States mail, postage
pre-paid, to the Secretary of the Company not fewer than 30 days nor more than
60 days before any such meeting; provided, however, that if notice or public
disclosure of the meeting is given fewer than 40 days before the meeting, such
written notice shall be delivered or mailed to the Secretary of the Company not
later than the close of the 10th day
following the day on which notice of the meeting was mailed to
stockholders.
BOARD
POLICIES REGARDING COMMUNICATIONS
WITH
THE BOARD OF DIRECTORS
The Board
of Directors maintains a process for stockholders to communicate with the Board
of Directors. Stockholders wishing to communicate with the Board of
Directors should send any communication to the Secretary, Tri-County Financial
Corporation, 3035 Leonardtown Road, Waldorf, Maryland 20601. Any
communication must state the number of shares beneficially owned by the
stockholder making the communication. The Secretary will forward such
communication to the full Board of Directors or to any individual director or
directors to whom the communication is addressed unless the communication is
unduly hostile, threatening, illegal or similarly inappropriate, in which case
the Secretary has the authority to discard the communication or take appropriate
legal action regarding the communication.
The
Company will pay the cost of this proxy solicitation. The Company will reimburse
brokerage firms and other custodians, nominees and fiduciaries for reasonable
expenses incurred by them in sending proxy materials to the beneficial owners of
the common stock. In addition to conducting solicitations by mail,
directors, officers and regular employees of the Company may solicit proxies
personally or by telegraph or telephone without additional
compensation.
The
Company’s 2009 Annual Report to Stockholders, including financial statements,
accompanies this proxy statement. Such Annual Report is not to be
treated as a part of the proxy solicitation material nor as having been
incorporated herein by reference. A copy of the Company’s Annual Report
on Form 10-K for the fiscal year ended December 31, 2009 as filed with the
Securities and Exchange Commission will be furnished without charge to
stockholders as of March 12, 2010, upon written request to the Secretary,
Tri-County Financial Corporation, 3035 Leonardtown Road, Waldorf, Maryland
20601.
REVOCABLE
PROXY
TRI-COUNTY
FINANCIAL CORPORATION
ANNUAL
MEETING OF STOCKHOLDERS MAY 10, 2010
Important
Notice Regarding the Availability of Proxy Materials for the Annual Meeting of
Stockholders:
The Proxy
Statement and Annual Report to Stockholders are available at
www.cbtc.com/proxyandannualreport
THIS
PROXY IS SOLICITED BY THE BOARD OF DIRECTORS
The
undersigned hereby appoints H. Beaman Smith and Philip T. Goldstein with full
powers of substitution in each, to act as attorneys and proxies for the
undersigned to vote all shares of common stock of Tri-County Financial
Corporation (the “Company”) that the undersigned is entitled to vote at the 2010
annual meeting of stockholders to be held in the Board Room at the main office
of Community Bank of Tri-County, 3035 Leonardtown Road, Waldorf, Maryland on
Monday, May 10, 2010 at 10:00 a.m. (the “Annual Meeting”) and at any and all
adjournments thereof, as follows:
Should
the undersigned be present and elect to vote at the Annual Meeting or at any
adjournment thereof and after notification to the Secretary of the Company at
the Annual Meeting of the stockholder’s decision to terminate this proxy, then
the power of said attorneys and proxies shall be deemed terminated and of no
further force and effect.
THIS
PROXY WILL BE VOTED AS DIRECTED, BUT IF NO INSTRUCTIONS ARE SPECIFIED, THIS
PROXY WILL BE VOTED FOR THE NOMINEES AND THE PROPOSAL LISTED. IF ANY
OTHER BUSINESS IS PRESENTED AT SUCH ANNUAL MEETING, THIS PROXY WILL BE VOTED BY
THOSE NAMED IN THIS PROXY AS DIRECTED BY THE BOARD OF DIRECTORS. AT
THE PRESENT TIME THE BOARD OF DIRECTORS KNOWS OF NO OTHER BUSINESS TO BE
PRESENTED AT THE ANNUAL MEETING. THIS PROXY ALSO CONFERS
DISCRETIONARY AUTHORITY ON THE PROXY HOLDERS TO VOTE WITH RESPECT TO APPROVAL OF
THE MINUTES OF THE PRIOR ANNUAL MEETING OF STOCKHOLDERS, THE ELECTION OF ANY
PERSON AS DIRECTOR WHERE THE NOMINEE IS UNABLE TO SERVE OR FOR GOOD CAUSE WILL
NOT SERVE, AND MATTERS INCIDENT TO THE CONDUCT OF THE 2010 ANNUAL
MEETING.
Continued,
and to be signed and dated, on reverse side
xVotes must be
indicated
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¨ Mark,
Sign, Date and Return Proxy Card Promptly Using the Enclosed
Envelope
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(x)
in Black or Blue ink.
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The
Board of Directors recommends a vote “FOR” each of the nominees and the listed
proposals:
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FOR
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AGAINST
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ABSTAIN
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(01)
C. Marie Brown
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¨
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¨
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¨
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(02)
Louis P. Jenkins, Jr.
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¨
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¨
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¨
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(03)
Michael L. Middleton
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¨
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¨
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¨
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2.
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A
NON-BINDING VOTE ON THE COMPENSATION OF THE NAMED EXECUTIVE
OFFICERS
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FOR
|
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AGAINST
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ABSTAIN
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¨
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¨
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¨
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3.
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THE
RATIFICATION OF THE APPOINTMENT OF STEGMAN & COMPANY AS INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM FOR THE FISCAL YEAR ENDING DECEMBER 31,
2010
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FOR
|
|
AGAINST
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ABSTAIN
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¨
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¨
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¨
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The
undersigned acknowledges receipt from the Company prior to the execution of this
proxy of Notice of the Annual Meeting, a Proxy Statement for the Annual Meeting
and the Company’s 2009 Annual Report.
Please
sign exactly as your name appears on the enclosed card. When signing
as attorney, executor, administrator, trustee or guardian, please give your full
title. If shares are held jointly, each holder should
sign.
[Tri-County
Financial Corporation Letterhead]
Dear ESOP
Participant:
On behalf of the Board of Directors, I
am forwarding to you the attached vote authorization form to convey your voting
instructions to Louis P. Jenkins, Jr. and Herbert N. Redmond, Jr., Trustees for
the Community Bank of Tri-County Employee Stock Ownership Plan and Trust (the
“ESOP”), on the proposals presented at the Annual Meeting of Stockholders of
Tri-County Financial Corporation (the “Company”) on May 10,
2010. Also enclosed is a Notice of Annual Meeting and Proxy Statement
for the Company’s Annual Meeting of Stockholders and a Tri-County Financial
Corporation 2009 Annual Report to Stockholders.
As an ESOP participant, you are
entitled to instruct the ESOP Trustees how to vote the shares of Company common
stock allocated to your ESOP account as of March 12, 2010, the record date for
the Annual Meeting. The Trustees will vote all allocated shares of
Company common stock as directed by ESOP participants. The Trustees
will vote unallocated shares of common stock held in the ESOP Trust and the
shares for which timely instructions are not received in a manner calculated to
most accurately reflect the instructions received from ESOP
participants.
To direct
the ESOP Trustees how to vote the shares of common stock allocated to your ESOP
account, please complete and sign the enclosed vote authorization form and
return it to the attention of Laura Hewitt at the address indicated on the vote
authorization form no later than April 30, 2010.
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Sincerely,
|
|
|
|
Michael
L. Middleton
|
|
President
and Chief Executive Officer
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VOTE
AUTHORIZATION FORM
COMMUNITY
BANK OF TRI-COUNTY
EMPLOYEE
STOCK OWNERSHIP PLAN AND TRUST
TRI-COUNTY
FINANCIAL CORPORATION
Annual
Meeting of Stockholders – May 10, 2010
With
respect to all shares of common stock of Tri-County Financial Corporation (the
“Company”) that are allocated to the account of the undersigned pursuant to the
Community Bank of Tri-County Employee Stock Ownership Plan and Trust (the
“ESOP”), the undersigned hereby directs Louis P. Jenkins, Jr. and Herbert N.
Redmond, Jr., as Trustees of the Trust established under the ESOP, to vote such
shares at the Annual Meeting of Stockholders (the “Meeting”), to be held at the
Community Bank of Tri-County, Waldorf, Maryland, on Monday, May 10, 2010 at
10:00 a.m., local time, and at any and all adjournments thereof as
follows:
The
Board of Directors recommends a vote “FOR” the each of the nominees and the
listed proposal.
You are
to vote my shares as follows:
x PLEASE
MARK VOTES AS IN THIS EXAMPLE
FOR all
nominees ¨
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|
WITHHOLD AUTHORITY to
vote ¨
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*EXCEPTIONS ¨
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listed
below
|
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for
all nominees listed below
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|
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C. Marie
Brown, Louis P. Jenkins, Jr. and Michael L. Middleton
(INSTRUCTIONS: To
withhold authority to vote for any individual nominee, mark the “Exceptions” box
and write that nominee’s name in the space provided below).
*Exceptions:
____________________________________________
2.
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A
NON-BINDING VOTE ON THE COMPENSATION OF THE NAMED EXECUTIVE
OFFICERS
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FOR
|
|
AGAINST
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ABSTAIN
|
|
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¨
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¨
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¨
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3.
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THE
RATIFICATION OF THE APPOINTMENT OF STEGMAN & COMPANY AS INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM FOR THE FISCAL YEAR ENDING DECEMBER 31,
2010
|
FOR
|
|
AGAINST
|
|
ABSTAIN
|
|
|
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¨
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¨
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¨
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The
undersigned acknowledges receipt from the Company prior to the execution of this
vote authorization form of the Notice of Annual Meeting, a Proxy Statement for
the Annual Meeting and the Company’s 2009 Annual Report.
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PARTICIPANT’S
NAME
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Dated:
____________________, 2010
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SIGNATURE
OF PARTICIPANT
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Please
complete this direction form, sign, date and return it to the Company, Attn:
Laura Hewitt, at
3035 Leonardtown Road, Waldorf, Maryland 20601 by April 30,
2010.