def14a
SCHEDULE 14A
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant þ
Filed by a party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material Pursuant to Section 240.14a-11(c) or Section 240.14a-12
BIRMINGHAM
BLOOMFIELD BANCSHARES, INC.
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement,
if other than Registrant)
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Payment of Filing Fee (Check the appropriate box): |
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Per unit price or other underlying value of transaction
computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the
filing fee is calculated and state how it was
determined): |
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Proposed
maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. |
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Identify the previous filing by registration statement number, or
the Form or Schedule and the date of its filing. |
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Form, Schedule
or Registration Statement: |
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BIRMINGHAM BLOOMFIELD BANCSHARES, INC.
33583 Woodward Avenue
Birmingham, MI 48009
(248) 723-7200
April 7, 2010
Dear Shareholder:
I am pleased to invite you to attend the Birmingham Bloomfield Bancshares, Inc.s 2010 annual
meeting of shareholders on Monday, May 17, 2010. We will hold the meeting at 7:00 p.m. at the
Birmingham Community House, 380 South Bates Street, Birmingham, Michigan.
On the page following this letter, you will find the Notice of Meeting which lists the matters
to be considered at the meeting. Following the Notice of Meeting is the proxy statement which
describes these matters and provides you with additional information about our Company. Also
enclosed you will find the Companys 2009 Annual Report and your proxy card, which allows you to
vote on these matters.
Your vote is important. A majority of the common stock must be represented, either in person
or by proxy, to constitute a quorum for the conduct of business. Please complete and mail in your
proxy card promptly, even if you plan to attend the meeting. You can attend the meeting and vote
in person, even if you have sent in a proxy card.
The Board of Directors recommends that shareholders vote FOR each of the proposals stated in
the proxy statement.
The rest of the Board and I look forward to seeing you at the meeting. Whether or not you can
attend, we greatly appreciate your cooperation in returning the proxy card.
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Sincerely,
Robert E. Farr
President and Chief Executive Officer
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BIRMINGHAM BLOOMFIELD BANCSHARES, INC.
33583 Woodward Avenue
Birmingham, MI 48009
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
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TIME
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7:00 p.m., local time, on Monday, May 17, 2010 |
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PLACE
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Birmingham Community House
380 South Bates Street
Birmingham, Michigan 48009 |
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ITEMS OF BUSINESS
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(1) To elect six Class II members of the Board of Directors with terms expiring in 2013. |
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(2) Advisory vote to approve the Companys Executive Compensation |
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(3) To ratify the selection of Plante & Moran, PLLC as
the Companys Independent Auditors for 2010. |
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(4) To transact such other business as may properly come
before the Meeting. |
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ANNUAL REPORT
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Our 2009 Annual Report, which is not a part of the proxy
soliciting material, is enclosed. |
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RECORD DATE
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You can vote if you are a shareholder of record on March 22,
2010. |
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QUORUM
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A majority of the shares of common stock must be represented at the
meeting. If there are insufficient shares, the meeting may be
adjourned. |
April 7, 2010
Daniel P. ODonnell, Secretary
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TABLE OF CONTENTS
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SOLICITATION AND VOTING |
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Shareholders Entitled to Vote |
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Voting Procedures |
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Required Vote |
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Revoking a Proxy |
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List of Shareholders |
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Cost of Proxy Solicitation |
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Inspector of Election |
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Other Matters |
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GOVERNANCE OF THE COMPANY |
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Role and Composition of the Board of Directors |
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The Executive Committee |
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The Audit Committee |
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Audit Committee Financial Expert |
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The Nomination and Governance Committee |
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The Compensation Committee |
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Code of Ethics |
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Shareholder Communications with the Board |
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Directors Compensation |
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ITEM 1. ELECTION OF DIRECTORS |
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CLASS II NOMINEES WHOSE TERMS WILL EXPIRE IN 2013 |
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CLASS III CONTINUING DIRECTORS WHOSE TERMS WILL EXPIRE IN 2011 |
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CLASS I CONTINUIONG DIRECTORS WHOSE TERMS WILL EXPIRE IN 2012 |
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SECURITY OWNERSHIP OF DIRECTORS, NOMINEES FOR DIRECTORS, MOST HIGHLY COMPENSATED EXECUTIVE OFFICERS
AND ALL DIRECTORS AND EXECUTIVE OFFICERS AS A GROUP |
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SECURITY OWNERSHIP OF SHAREHOLDERS HOLDING 5% OR MORE |
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EXECUTIVE COMPENSATION |
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Employment Agreements |
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401(k) Plan |
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Transactions With Certain Related Persons |
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ITEM 2. ADVISORY VOTE ON EXECUTIVE COMPENSATION |
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AUDIT COMMITTEE |
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Audit Committee Report |
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Audit Fees |
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Audit Related Fees |
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Tax Fees |
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All Other Fees |
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ITEM 3. RATIFICATION OF INDEPENDENT AUDITORS |
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COMPLIANCE WITH SECTION 16 |
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SHAREHOLDER PROPOSALS |
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3
BIRMINGHAM BLOOMFIELD BANCSHARES, INC.
33583 Woodward Avenue
Birmingham, MI 48009
SOLICITATION AND VOTING
We are sending you this Proxy Statement and the enclosed proxy card because the Board of
Directors of Birmingham Bloomfield Bancshares, Inc. (the Company we or us) is soliciting your
proxy to vote at the 2010 annual meeting of Shareholders (the Annual Meeting). This Proxy
Statement summarizes the information you need to know to vote at the Annual Meeting.
Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to be
Held on May 17, 2010.
This proxy statement and annual report to shareholders are available online at
www.bankofbirmingham.net
You are invited to attend our Annual Meeting on May 17, 2010 beginning at 7:00 p.m., local
time. The Annual Meeting will be held at the Birmingham Community House, 380 South Bates Street,,
Birmingham, Michigan.
This Proxy Statement and the enclosed form of proxy are being mailed starting on or about
April 7, 2010.
Shareholders Entitled to Vote
Holders of record of common stock of the Company at the close of business on March 22, 2010
are entitled to receive this notice. Each share of common stock of the Company is equal to one
vote.
There is no cumulative voting at the Annual Meeting.
As of the record date, there were 1,800,000 common shares issued and outstanding.
Voting Procedures
You can vote on matters to come before the meeting in one of two ways:
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you may come to the Annual Meeting and cast your vote there; or |
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you may vote by signing and returning the enclosed proxy card. If you do so,
the individuals named as proxies on the card will vote your shares in the manner
you indicate. |
You may also choose to vote for all of the nominees for Director and each proposal by simply
signing, dating and returning the enclosed proxy card without further direction. All signed and
returned proxies that contain no direction as to vote will be voted FOR each of the nominees for
Director and FOR each of the proposals.
The Board of Directors has selected John Erb and Thomas J. Wagner as the persons to act as
proxies on the proxy card.
If you plan to attend the Annual Meeting and vote in person, you should request a ballot when
you arrive. HOWEVER, IF YOUR SHARES ARE HELD IN THE NAME OF YOUR BROKER, BANK OR OTHER NOMINEE,
THE INSPECTOR OF ELECTION WILL REQUIRE YOU TO PRESENT A POWER OF ATTORNEY OR PROXY IN YOUR NAME
FROM SUCH BROKER, BANK OR OTHER NOMINEE FOR YOU TO VOTE SUCH SHARES AT THE ANNUAL MEETING. Please
contact your broker, bank or nominee.
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Required Vote
The presence, in person or by proxy, of the holders of a majority of the votes entitled to be
cast by the shareholders at the Annual Meeting is necessary to constitute a quorum. Abstentions
and broker non votes are counted as present and entitled to vote for purposes of determining a
quorum. A broker non vote occurs when a broker, bank or other nominee holding shares for a
beneficial owner does not vote on a particular proposal because such broker, bank or nominee does
not have discretionary authority to vote and has not received instructions from the beneficial
owner.
Once a quorum is achieved, a plurality of votes cast is all that is necessary for the election
of Directors. Abstentions and broker non votes are not counted in determining the vote. As to
all other matters, the affirmative vote of a majority of votes cast is necessary for the approval
of such matters. Abstentions and broker non votes are not counted for purposes of approving the
matters.
Revoking a Proxy
If you give a proxy, you may revoke it at any time before it is exercised. You may revoke
your proxy in any one of three ways:
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you may send in another proxy with a later date; |
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you may notify the Companys Secretary in writing at Birmingham Bloomfield
Bancshares, Inc., 33583 Woodward Avenue, Birmingham, Michigan 48009; or |
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you may revoke by voting in person at the Annual Meeting. |
If you choose to revoke your proxy by attending the Annual Meeting, you must vote in
accordance with the rules for voting at the Annual Meeting. Attending the Annual Meeting alone
will not constitute revocation of a proxy.
List of Shareholders
A list of shareholders entitled to vote at the Annual Meeting will be available for
examination by shareholders for any purpose related to the Annual Meeting at the Companys offices
at 33583 Woodward Avenue, Birmingham, Michigan for a period of ten days prior to the Annual
Meeting. A list will also be available at the Annual Meeting itself.
Cost of Proxy Solicitation
We will pay the expenses of soliciting proxies. Proxies may be solicited on our behalf by
Directors, officers or employees in person or by telephone, mail or telegram. We do not intend to
engage a proxy solicitation firm to assist us in the distribution and solicitation of proxies. The
Company will also request persons, firms and corporations holding shares in their names for other
beneficial owners to send proxy materials to such beneficial owners. The Company will reimburse
these persons for their expenses.
Inspector of Election
Your proxy returned in the enclosed envelope will be delivered to the Companys transfer
agent, Registrar and Transfer Company. The Board of Directors has designated Harry Cendrowski and
Lance Krajacic to act as inspectors of election and to tabulate the votes at the Annual Meeting.
5
Other Matters
The Board of Directors knows of no business which will be presented for consideration at the
Annual Meeting other than as stated in the Notice of Annual Meeting of Shareholders. If, however,
other matters are properly brought before the Annual Meeting, it is the intention of the persons
named in the proxies to vote the shares on such matters in their discretion.
GOVERNANCE OF THE COMPANY
Role and Composition of the Board of Directors
Our Companys Board of Directors is the ultimate decision making body of the Company, except
for matters which law or our Articles of Incorporation requires the vote of shareholders. The
Board of Directors selects the management of the Company which is responsible for the Companys day
to day operations. The Board acts as an advisor to management and also monitors its performance.
Our Board of Directors has determined that each of C. Timothy Trenary, Harry Cendrowski, Donald E.
Copus, John M. Erb, Charles Kaye, Jr., Scott B. McCallum, Daniel P. ODonnell, Charles T. Pryde,
Walter F. Schwartz, Henry Spellman, and Thomas J. Wagner are independent as independence is defined
in the NASDAQs listing standards, as those standards have been modified or supplemented.
Members of the Board of Directors serve also as Directors of Bank of Birmingham (the Bank).
The Bank is the Companys wholly owned subsidiary. You will find a discussion of its activities in
your Annual Report.
During 2009, the Board of Directors met as the Companys Board of Directors twelve times. In
addition, the Board of Directors has authorized seven Committees to manage distinct matters of the
Company. These Committees are the Asset/Liability Management and Investment Committee (ALCO), the
Audit Committee, the Compensation Committee, the Executive Committee, the Loan Committee, the
Nomination and Governance Committee and the Special Committee. All of our directors attended 75
percent or more of the meetings of the board and committees on which they served in 2009.
Membership on each of the Committees is set forth in the table below.
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Nomination |
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Executive |
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Loan |
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Governance |
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Committee |
Harry Cendrowski |
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X |
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X |
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X |
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Donald E. Copus |
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X |
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X |
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John M. Erb |
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X |
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X |
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Robert E. Farr |
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X |
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X |
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X |
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X |
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Charles Kaye, Jr. |
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X |
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X |
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X |
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Lance N. Krajacic, Jr. |
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X |
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X |
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X |
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Scott B. McCallum |
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X |
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X |
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X |
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X |
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Richard J. Miller |
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X |
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Daniel P. ODonnell |
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X |
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Charles T. Pryde |
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X |
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X |
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X |
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Walter G. Schwartz |
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X |
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X |
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X |
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Henry G. Spellman |
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X |
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X |
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X |
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X |
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X |
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Timothy Trenary |
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X |
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X |
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Thomas J. Wagner |
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X |
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X |
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X |
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X |
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X |
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Meetings in 2009 |
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12 |
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3 |
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3 |
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1 |
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0 |
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18 |
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6
The Executive Committee
The Executive Committee generally acts in lieu of the full board of directors between board
meetings. This committee is responsible for formulating and implementing policy decisions, subject
to review by the entire board of directors.
The Audit Committee
The Audit Committee is responsible for the annual appointment of the public accounting firm to
be our outside auditors. The Committee is also responsible for the following tasks:
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maintaining a liaison with the outside auditors; |
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review the adequacy of internal controls; |
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review with management and outside auditors financial disclosures of the
Company; and |
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review any material changes in accounting principles or practices used in
preparing statements. |
Audit Committee Financial Expert
Our Board of Directors has determined that we have an Audit Committee financial expert, as
defined by the Securities and Exchange Commission, serving on our Audit Committee. Harry
Cendrowski is our Audit Committee financial expert, and he is independent as independence for audit
committee members is defined in the NASDAQs listing standards, as those standards have been
modified or supplemented.
The Nomination and Governance Committee
The Nomination and Governance Committee identifies individuals to become board members and
selects, or recommends for the boards selection, director nominees to be presented for shareholder
approval at the annual meeting of shareholders or to fill any vacancies.
Our Board of Directors has adopted a written charter for the Nomination and Governance
Committee, a copy of which is available to shareholders on our website, at
http://www.bankofbirmingham.net. Each of the members of our Nomination and
Governance Committee is independent as independence is defined in the NASDAQs listing standards,
as those standards have been modified or supplemented.
The Nomination and Governance Committees policy is to consider director candidates
recommended by shareholders. Such recommendations must be made pursuant to timely notice in writing
to:
Birmingham Bloomfield Bancshares, Inc.
33583 Woodward Avenue
Birmingham, Michigan 48009
Article II, Section 6 of the Companys Bylaws governs nominations for election to the Board of
Directors and requires all nominations for election to the Board of Directors, other than those
made by or at the direction of the Board, to be made pursuant to timely notice in writing to the
Company, as set forth in the Bylaws. To be timely, a shareholders notice must be delivered, or
mailed, and received at the principal executive offices of the Company not less than 60 days nor
more than 270 days prior to the meeting; provided, however, that in the event less than 30 days
notice or prior disclosure of the date of the meeting is given or made to shareholders, notice by
the shareholder to be timely must be so received not later than the close of business on the tenth
day following the day on which such notice of the date of the meeting was mailed or such disclosure
was made. No notice has been received by the Company in connection with the Annual Meeting. Each
written notice of a shareholder nomination must set forth certain information specified in the
Bylaws. The presiding officer of the meeting may refuse to acknowledge the nomination of any person
not made in compliance with the procedures set forth in the Bylaws.
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The Nomination and Governance Committee has not established specific, minimum qualifications
for recommended nominees or specific qualities or skills for one or more of our directors to
possess. The Nomination and Governance Committee uses a subjective process for identifying and
evaluating nominees for director, based on the information available to, and the subjective
judgments of, the members of the Nomination and Governance Committee and our then current needs.
The committee does not believe there would be any difference in the manner in which it evaluates
nominees based on whether the nominee is recommended by a shareholder. It is anticipated that
nominees will be either existing directors or business associates of our directors or officers.
While diversity is a consideration among other factors in reviewing nominees, there is no formal
diversity policy in place.
The Compensation Committee
The Compensation Committee is responsible for establishing annual and long-term performance
goals for the Chief Executive Officer and senior management. This Committee is also responsible
for reviewing and making determinations concerning senior officers compensation and other
incentive compensation programs. The committee makes recommendations to the board, but does not
have the authority to establish compensation. The committee may utilize banking industry
compensation surveys from time-to-time, but does not utilize compensation consultants in
recommending compensation. For officers other than the President and Chief Executive Officer, the
committee utilizes advice from the President and Chief Executive Officer in making its
recommendation to the board. The committee is also responsible for reviewing and recommending that
the Companys Compensation Discussion and Analysis be included in this proxy statement.
Our Board of Directors has adopted a written charter for the Compensation Committee, a copy of
which is available to shareholders on our website at http://www.bankofbirmingham.net. Each
of the voting members of our Compensation Committee is independent as independence is defined in
NASDAQs listing standards, as those standards have been modified or supplemented.
Board Structure and Risk Management
The Board of Directors involvement in the company incorporates the oversight of risk
management via the regular board meetings along with the sub-committees of the board as described
above. The Board has determined that the additional system of checks and balances provided to the
company by separating the roles of Chairman and Chief Executive Officer is in its and its
shareholders best interest. Additional perspectives on the environment in which the company
operates and risk management strategies are provided by the board through the diversity of their
respective backgrounds and experiences.
Code of Ethics
The Company has adopted a Code of Ethics that applies to all of our employees, officers and
directors, including our principal executive officer, principal financial officer, principal
accounting officer or controller, or persons performing similar functions. Our Code of Ethics
contains written standards that we believe are reasonably designed to deter wrongdoing and to
promote:
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Honest and ethical conduct, including the ethical handling of actual or apparent
conflicts of interest between personal and professional relationships; |
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Full, fair, accurate, timely, and understandable disclosure in reports and documents
that we file with, or submit to, the Securities and Exchange Commissions and in other
public communications we make; |
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Compliance with applicable governmental laws, rules and regulations; |
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The prompt internal reporting of violations of the code to an appropriate person or
persons named in the code; and |
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Accountability for adherence to the code. |
This Code of Ethics is attached to our Annual Report on Form 10-K for the fiscal year ended
December 31, 2009 as Exhibit 14. We have also posted it on our Web site at
http://www.bankofbirmingham.net. We will provide to any person without charge, upon
request, a copy of our Code of Ethics. Requests for a copy of our Code of Ethics
8
should be made to our Secretary at 33583 Woodward Avenue, Birmingham, Michigan 48009. We
intend to satisfy the disclosure requirement under Item 5.05 of Form 8-K regarding an amendment to,
or a waiver from, a provision of our Code of Ethics that applies to our principal executive
officer, principal financial officer, principal accounting officer or controller or persons
performing similar functions and that relates to any element of the code definition enumerated in
Securities and Exchange Commission, Regulation S-K, Item 406(b) by posting such information on our
Web site at http://www.bankofbirmingham.net within four business days following the date of
the amendment or waiver.
Shareholder Communications with the Board
Our Board of Directors has a process for shareholders to send communications to the Board of
Directors, its Nomination and Governance Committee or its Audit Committee, including complaints
regarding accounting, internal accounting controls, or auditing matters. Communications can be sent
to the Board of Directors, its Nomination and Governance Committee or its Audit Committee or
specific directors either by regular mail to the attention of the Board of Directors, its
Nomination and Governance Committee, its Audit Committee or specific directors, at our principal
executive offices at 33583 Woodward Avenue, Birmingham, Michigan 48009. All of these communications
will be reviewed by our Secretary (1) to filter out communications that our Secretary deems are not
appropriate for our directors, such as spam and communications offering to buy or sell products or
services, and (2) to sort and relay the remainder to the appropriate directors. We encourage all of
our directors to attend the annual meeting of shareholders, if possible. All of our then current
directors attended our 2009 annual meeting of shareholders.
Directors Compensation
We do not currently pay any cash compensation for service as a Company or Bank director. We
may elect to compensate our directors through the payment of fees in the future, but have no plans
to do so at this time.
2009 DIRECTOR COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred |
|
|
|
|
|
|
Fees Earned or |
|
|
|
|
|
|
|
|
|
Compensation |
|
All Other |
|
|
|
|
Paid in Cash |
|
Stock Awards |
|
Option Awards |
|
Earnings |
|
Compensation |
|
Total |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Harry Cendrowski |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Donald E. Copus |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
John M. Erb |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Charles Kaye, Jr. |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Scott B. McCallum |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Richard J. Miller |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Daniel P. ODonnell |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Charles T. Pryde |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Walter F. Schwartz |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Henry G. Spellman |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Timothy Trenary |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
Thomas J. Wagner |
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
ITEM 1. ELECTION OF DIRECTORS
The Board of Directors is divided into three classes of three to six directors per class.
Each class of directors is appointed to three-year terms. One class of directors will be up for
election each year. This results in a staggered Board which ensures continuity from year to year.
Six Class II directors will be elected at the Annual Meeting to serve a three-year term expiring at
our Annual Meeting in 2013. The nominees and directors were selected based upon their experience,
prominence in the communities we serve and diversity as listed below among other reasons.
9
The persons named in the enclosed proxy card intend to vote the proxy for the election of each
of the six nominees unless you indicate on the proxy card that your vote should be withheld from
any or all of such nominees. Each nominee elected as director will continue in office until his or
her successor has been elected, or until his death, resignation or retirement.
The Board of Directors has proposed the following nominees for election as Class II Directors
whose terms will expire in 2013: Donald E. Copus, Robert E. Farr, Charles Kaye, Scott B. McCallum,
Daniel P. ODonnell, and Henry G. Spellman.
The Board of Directors recommends a vote FOR the election of these nominees as Directors.
We expect each nominee to be able to serve if elected. If any nominee is not able to serve,
proxies will be voted in favor of the remainder of those nominated and may be voted for substitute
nominees. The principal occupation, the specific factors that led the board to conclude that the
person should serve as a director and certain other information about the nominees is set forth
below.
CLASS II NOMINEES WHOSE TERMS WILL EXPIRE IN 2013
|
|
|
Name and Age as of |
|
Position, Principal Occupation, |
the Annual Meeting |
|
Business Experience and Directorship |
Donald E. Copus 53
|
|
Director since 2006. Mr. Copus is a director and
organizer of Birmingham Bloomfield Bancshares and
Bank of Birmingham. He is the Chief Financial
Officer of Magna Services Group, Ltd. a position
that he has held for ten years. Magna Services
Group, Ltd. was formed by Mr. Copus in 1995
following the merger of Hungry Howies Pizza, a
franchise store organized by Mr. Copus in 1990, and
another franchisee. He is also licensed as a
certified public accountant and is a member of the
American Institute of Certified Public Accountants
(AICPA). He is a graduate of Indiana University,
where he earned a Bachelor of Arts degree in
business, with a major in accounting and a minor in
mathematics. Mr. Copus has resided in the local area
which we serve for more than twenty years and is
very familiar with the local business environment. |
|
|
|
Robert E. Farr 53
|
|
President and Chief Executive Officer and Director
since 2006. Mr. Farr has been actively engaged in
the business of banking for more than thirty years,
twenty years of which have been in the
Birmingham/Bloomfield market. Mr. Farr previously
served as Regional Director of Private Banking
(Michigan) for TCF Bank from 2001 to 2003 until
leaving to organize Bank of Birmingham. Before
joining TCF Bank, he served from 1997-2000 as the
Regional Director of Private Banking (Eastern
Michigan) and as a senior lender for Fifth Third
Bank (formerly Old Kent Bank). He began his banking
career in 1978 at Michigan National Bank of Detroit
as a loan officer and credit analyst and has also
held officer level positions at National Bank of
Detroit, Metrobank, Comerica Bank and Michigan
National Bank. A Michigan native, Mr. Farr is a
graduate of Michigan State University where he
earned a Bachelor of Science degree in business. He
is also actively involved in the community. |
10
|
|
|
Name and Age as of |
|
Position, Principal Occupation, |
the Annual Meeting |
|
Business Experience and Directorship |
Charles Kaye 86
|
|
Director since 2006. Charles Kaye, CPA. Mr. Kaye
is a director and organizer of Birmingham Bloomfield
Bancshares and Bank of Birmingham. He has been
actively engaged in the accounting profession, and
has been licensed as a certified public accountant,
for more than fifty years. He has forty-two years
of experience as a self-employed accountant and has
served approximately ten years with Boyes, Wright,
Pittman and Co., P.C., with whom he merged his
practice. Mr. Kaye is a veteran of the United
States Armed Forces, having served during World War
II. A Detroit native, he holds a Bachelor of Arts
degree from Wayne State University. |
|
|
|
Scott B. McCallum 50
|
|
Director since 2006. Senior Manager Chicago
office, Cendrowski Corporate Advisors. Serves as a
consultant for Resource Financial Institutions
Group, Inc. (consulting & private equity
investment). Prior to May 2006, Mr. McCallum served
as Senior Vice President of Austin Associates, LLC,
a consulting and investment banking firm for
community banks. Mr. McCallum also served for 20
years at Harris Trust & Savings Bank in Chicago.
Mr. McCallum currently serves on the Boards of
Directors of TrustAtlantic Financial Corporation and
its wholly owned subsidiary, TrustAtlantic Bank,
based in Raleigh, North Carolina. Mr. McCallums
banking and consulting background are valuable
assets to the Corporation. |
|
|
|
Daniel P. ODonnell
51
|
|
Director since 2006. Principal/Owner, Professional
Furniture Services (furniture restoration). Mr.
ODonnell is active in the community, leading cub
scout troops, coaching baseball and basketball and
providing youth guidance. Mr. ODonnells
background in business and familiarity with the
local business environment are key in his
contributions to the Corporation. |
|
|
|
Henry G. Spellman 66
|
|
Director since 2006. .Mr. Spellman is a director and
organizer of Birmingham Bloomfield Bancshares and
Bank of Birmingham. He is retired from Chrysler
Corporation, where he served for thirty-three years
in various areas of financial management before
retiring in 1999.He held several significant
positions at Chrysler, including Vice
President-International Operations for its sales
financing subsidiary Chrysler Financial Corporation
and Chief Financial Officer of several of Chrysler
Corporations operating divisions (International
Operations, Procurement and Supply and Sales and
Marketing).He is a graduate of Northwestern
University, where he earned a Bachelor of Science
degree in business administration with a major in
economics, and of the Northwestern Graduate School
of Business, where he earned his Master of Business
Administration degree in finance. He has had
experience in starting up sales finance operations
in several countries around the world, including
serving as chairman of chartered banks in Holland
and Germany. Mr. Spellmans strong financial
background and guidance are key reasons he was
selected to serve on the Board of Directors. |
11
CLASS III CONTINUING DIRECTORS WHOSE TERMS WILL EXPIRE IN 2011
|
|
|
Name and Age as of |
|
Position, Principal Occupation, |
the Annual Meeting |
|
Business Experience and Directorship |
John M. Erb 55
|
|
Director since 2007. President, Edgemere Enterprises
(real estate investment); President, Erb Family
Foundation. The foundation continues the Erb family
commitment in Southeastern Michigan to build a strong
cultural base and protect the Great Lakes along with
other commitments. Previously Mr. Erb held positions
with The Crawford Group (Real Estate) and was Vice
President of Stock Building Supply. Mr. Erbs
extensive background in business and in particular
the local real estate market are beneficial to the
Corporation and his role on the Board. |
|
|
|
Charles T. Pryde 54
|
|
Director since 2006. Manager, Governmental Affairs
Staff, Ford Motor Company. Mr. Prydes background in
a key market segment for our area provide
advantageous insights to our Board of Directors. |
|
|
|
Walter G. Schwartz
45
|
|
Director since 2006. Principal/Investment Advisor,
Schwartz & Co. (investment management). Mr.
Schwartzs years of experience as a financial advisor
provide useful guidance to the Corporation via his
role on the Board. |
CLASS I CONTINUING DIRECTORS WHOSE TERMS WILL EXPIRE IN 2012
|
|
|
Name and Age as of |
|
Position, Principal Occupation, |
the Annual Meeting |
|
Business Experience and Directorship |
Timothy Trenary 53
|
|
Director since 2009. Mr. Trenary was the Senior Vice
President & Chief Financial Officer of EMCON
Technologies Holdings Limited, a global supplier of
emissions control technologies to light vehicle and
commercial vehicle manufacturers, from 2008 until the
sale of the company in early 2010. From 2007 to 2008
he was the Vice President & Chief Financial Officer of
DURA Automotive Systems, Inc.; and from 2005 to 2008
the Vice President & Treasurer, and Executive Vice
President & Chief Financial Officer of Collins &
Aikman Corporation. Prior to that, he held senior
level financial positions at Federal-Mogul
Corporation, and senior level financial and operating
positions in the telecommunications industry. A
certified public accountant (registered status), he is
a graduate of University of Detroit Mercy and Michigan
State University. Mr. Trenarys financial and
business background provide valuable insight to the
Board and the Corporation. |
12
|
|
|
Name and Age as of |
|
Position, Principal Occupation, |
the Annual Meeting |
|
Business Experience and Directorship |
Harry Cendrowski 55
|
|
Director since 2006. Harry Cendrowski is the managing
officer of Cendrowski Selecky and a founding member of
Cendrowski Corporate Advisors and Prosperitas. He has
nearly 30 years of extensive experience in
entrepreneurial, personal, and corporate tax matters.
Mr. Cendrowskis engagements have included mergers and
acquisitions consulting, due diligence, complex
commercial and divorce litigation, forensic
accounting, and fraud auditing. He is a co-author of
The Fraud Deterrence Handbook, and was instrumental
in developing the training program for the Certified
Fraud Deterrence Analyst designation. Mr. Cendrowski
is also an active participant in the Michigan
Association of Certified Public Accountants, the
National Association of Certified Valuation Analysts,
the American Institute of Certified Public
Accountants, and the Association of Certified Fraud
Examiners. Mr. Cendrowskis vast experience on the
accounting, risk management and his entrprenurial
nature are significant contributions to the Board. |
|
|
|
Lance N. Krajacic
49
|
|
Director since 2008. Executive Vice President/Chief
Credit Officer and Chief Operations Officer for the
Bank of Birmingham. Mr. Krajacic has been involved in
community banking for more than 30 years and has more
than 17 years of management experience in commercial
lending. Previously he has been with TCF Bank, where
he served as Senior Vice President and lead the
Business Financial Services Group. Prior to joining
TCF Bank, he spent four years at Great Lakes Bancorp,
where he headed the commercial loan division, and nine
years at Michigan National Bank, where he managed a
$40 million commercial loan portfolio. He is a
graduate of Knox College, where he earned a Bachelor
of Arts degree in International Relations. In addition
to his business affiliations, he serves as the
Chairman of the board of the Michigan Charter of the
March of Dimes. Mr. Krajacics banking background is
a constructive contribution to the overall make-up of
the Board. |
|
|
|
Thomas J. Wagner 64
|
|
Director since 2008. Retired President, TCF Bank.
Prior to being named President he served as an
Executive Vice President of Commercial Lending. Before
joining TCF National Bank Michigan in October 1996,
Mr. Wagner was with Michigan National Bank for 21
years. Mr. Wagners vast experience in the financial
institution arena provide important guidance to the
Corporation and the Board of Directors. |
13
SECURITY OWNERSHIP OF DIRECTORS, NOMINEES FOR DIRECTORS
MOST HIGHLY COMPENSATED EXECUTIVE OFFICERS AND
ALL DIRECTORS AND EXECUTIVE OFFICERS AS A GROUP
|
|
|
|
|
|
|
|
|
|
|
Amount and |
|
|
|
|
Nature of Beneficial |
|
Ownership |
Name |
|
Ownership |
|
As a Percent of Class |
Harry Cendrowski (Director) |
|
|
17,360 |
(1) |
|
|
0.96 |
% |
Donald E. Copus (Director) |
|
|
15,660 |
(1) |
|
|
0.87 |
% |
John M. Erb (Director) |
|
|
2,500 |
) |
|
|
0.14 |
% |
Robert E. Farr (Executive Officer and Director) |
|
|
60,246 |
(1)(2) |
|
|
3.35 |
% |
Charles Kaye, Jr. (Director) |
|
|
14,860 |
(1) |
|
|
0.82 |
% |
Lance N. Krajacic (Executive Officer and Director) |
|
|
40,000 |
|
|
|
2.22 |
% |
Scott B. McCallum (Director) |
|
|
|
|
|
|
|
|
Daniel P. ODonnell (Director) |
|
|
14,860 |
(1) |
|
|
0.82 |
% |
Charles T. Pryde (Director) |
|
|
14,593 |
(1) |
|
|
0.81 |
% |
Walter G. Schwartz (Director) |
|
|
14,860 |
(1) |
|
|
0.83 |
% |
Henry G. Spellman (Director) |
|
|
17,360 |
(1) |
|
|
0.96 |
% |
Deborah A. Thompson (Executive Officer) |
|
|
|
|
|
|
|
|
C. Timothy Trenary (Director) |
|
|
12,500 |
|
|
|
0.69 |
% |
Thomas J. Wagner (Director) |
|
|
3,500 |
|
|
|
0.19 |
% |
|
All directors and executive officers as a group
(14 persons) |
|
|
228,299 |
|
|
|
12.68 |
% |
|
|
|
(1) |
|
Includes organizer warrants to acquire 7,360 shares of common stock which are currently
exercisable. |
|
(2) |
|
Does not include options (20,000 non-vested) to purchase 20,000 shares of common stock to
be issued from the approved 2006 Stock Incentive Plan. |
SECURITY OWNERSHIP OF SHAREHOLDERS
HOLDING 5% OR MORE
|
|
|
|
|
|
|
|
|
NAME AND ADDRESS OF |
|
NUMBER OF |
|
PERCENT |
BENEFICIAL OWNER |
|
SHARES(1) |
|
OF CLASS |
Resource America, Inc
|
|
|
178,171 |
|
|
|
9.9 |
% |
1845 Walnut Street, 10th Floor
Philadelphia, Pennsylvania 19103 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Pursuant to rules promulgated by the Securities and Exchange Commission (SEC) under
the Exchange Act, a person or entity is considered to beneficially own shares of Common Stock
if the person or entity has or shares (i) voting power, which includes the power to vote or to
direct the voting of the shares, or (ii) investment power, which includes the power to dispose
or direct the disposition of the shares. Unless otherwise indicated, a person has sole voting
power and sole investment power with respect to the indicated shares. |
14
EXECUTIVE COMPENSATION
The following table shows, for the year ended December 31, 2009 the cash compensation paid by the
Company, as well as certain other compensation paid or accrued for the year, to the Chief Executive
Officer and other executive officers (Named Executive Officers) who accrued compensation in
excess of $100,000 in fiscal year 2009.
SUMMARY COMPENSATION TABLE ($)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Deferred |
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Compensation |
|
All Other |
|
|
Principal Position |
|
Year |
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
Earnings |
|
Compensation |
|
Total |
Robert E. Farr
President and CEO |
|
|
2009 |
|
|
$ |
142,192 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
9,000 |
(1) |
|
$ |
151,192 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lance N. Krajacic
EVP and Chief
Credit
Officer/Chief
Operating Officer |
|
|
2009 |
|
|
$ |
131,154 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
$ |
131,154 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Represents monthly automobile allowance of $750.00 per month. |
Backgrounds of our Other Executive Officers
In addition to the information about our Chief Executive Officer, Robert E. Farr which is set
forth above, the following is information about the Companys other executive officers:
Lance N. Krajacic, Age 49, Mr. Krajacic is our Executive Vice President and Chief Credit
Officer/Chief Operations Officer. Prior to joining the Company in 2006, he served as Senior Vice
President and head of the Business Financial Services Group for TCF Bank in Michigan, since 1995.
Prior to joining TCF Bank, he spent four years at Great Lakes Bancorp, where he headed the
commercial loan division, and nine years at Michigan National Bank, where he managed a $40 million
commercial loan portfolio.
Deborah A. Thompson, Age 52. Ms. Thompson is our Chief Financial Officer. Prior to joining
the Company in 2009, she served as the Chief Financial Officer and Chief Operations Officer of SOC
Credit Union since 1991. Prior to joining SOC Credit Union, she spent eleven years with Michigan
National Corporation as a Vice President and Regional Controller.
Impact of ARRA on our Executive Compensation
The American Recovery and Reinvestment Act of 2009 (ARRA) was enacted on February 17, 2009.
Among other things, ARRA sets forth limits on executive compensation at all financial institutions
(including the Company) that receive federal funds under the U.S. Treasurys Capital Purchase
Program. The executive compensation restrictions in ARRA include among others: prohibitions on
golden parachute payments, prohibitions on the payment of any bonus and incentive compensation
(except for certain grants of long term restricted stock), prohibitions on the provision of tax
gross-ups, the requirement of a clawback of any bonus or incentive compensation paid to certain
employees based on statements of earnings, gains or other criteria that are later proven to be
materially inaccurate. Therefore, the discussions which follow concerning the terms of our
executive officers employment agreements and post-termination compensation are subject to the
executive compensation restrictions under ARRA.
15
Employment Agreements
Robert Farr and Lance Krajacic. Bank of Birmingham has entered into employment agreements
with Messrs. Farr and Krajacic, each of which has a term of one year (with certain exceptions).
For each day during the term of the agreement, the term shall automatically be extended one
additional day, unless either party elects to give the other party 30 day advance written notice of
non-renewal. Upon the Bank giving notice of non-renewal, The Executive shall have the right to
remain employed by the Bank for one year following the date the Bank gives notice of non-renewal
unless the termination is for good cause.
Under the terms of the agreements, Mr. Farr receives a base salary of $145,000 per year, and
Mr. Krajacic $135,000. Following the first year of the agreement, the base salaries are to be
reviewed by the Banks board of directors and may be increased as a result of that review. Each of
the executives is eligible to participate in any executive incentive bonus plan and all other
benefit programs that the Bank has adopted. Each of the executives is also entitled to receive
other customary benefits such as health, dental and life insurance, membership fees to banking and
professional organizations and an automobile allowance. In addition, the Bank has agreed to
provide term life insurance coverage for each of the executives not to exceed 200% of the
Executives base salary for terms of not less than 10 years. In the case of Mr. Farr, the Bank has
agreed to pay (or reimburse) Mr. Farr up to $500 per month at a country club, which must meet the
approval of the Board of Directors and for an automobile allowance of $750 per month. Mr. Farr has
not engaged membership with any club during 2009.
The employment agreements also provide for grants of stock options, the details of which are
included in the 2009 Equity Awards table set forth below.
The employment agreements contain customary non-interference provisions that generally apply
for a period of one year following the termination of the executives employment with the Bank.
Finally, each of the employment agreements contains provisions which require various differing
payments to the executives upon termination and acknowledgement of the fact that the agreements may
be assigned by the Bank to any successor-in interest and remain fully enforceable by either party
upon assignation. The payments are described in detail below under the caption, Payments upon
Termination.
401(k) Plan
The Bank has a 401(k) Plan in which substantially all employees may participate. The Bank may
contribute to the 401(k) Plan at the discretion of the Board of Directors.
Payments upon Termination
Under each named executive officers employment agreement, the executive officer is entitled
to different payments and benefits depending upon the manner in which his employment terminates.
If the executive is terminated for Good Cause (see below), or he resigns, dies or becomes
disabled, then the agreement and the Banks obligations under it are automatically terminated;
provided, however, in the case of death, the Bank is required to provide health insurance benefits
to the executives spouse at its cost for the period permitted by the Consolidated Omnibus Budget
Reconciliation Act of 1986 (COBRA). The Company estimates the approximate value of this benefit
to be provided to an executives spouse under this provision would be zero.
If the Bank terminates the executives employment for any reason other than Good Cause then
the executive is entitled to severance as follows:
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The Executive shall be entitled to continue in the employment of the Bank for a
one year period following the date of notice, with base salary and entitlements based
upon the employment contract. |
The Company estimates that if such termination had occurred on December 31, 2009, total
compensation payable to Mr. Farr would be $160,000 and Mr. Krajacic $135,000. The amounts are
payable in accordance with the Banks normal payroll procedures.
16
Good Cause is defined under each executives agreement to include: (i) a breach of the
agreement or gross negligence in performance there under; (ii) a failure to follow policy or
engaging in unsafe or unsound banking practices; (iii) conviction of a misdemeanor involving moral turpitude or a felony;
(iv) gross misconduct in the course of employment including, indecency, immorality, gross
insubordination, dishonesty, harassment, use of illegal drugs, or fighting; (v) substantial
unsatisfactory job performance; and (vi) prohibition from engaging in the business of banking by
any regulator.
Outstanding Equity Awards
The following table sets forth certain information concerning the stock options owned by the
individuals named above in the summary compensation table as of December 31, 2009:
2009 OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END TABLE
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Robert E. Farr |
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30,000 |
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20,000 |
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Lance N. Krajacic |
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25,000 |
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4/23/2017 |
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The Company issued 50,000 and 25,000 options to Messrs. Farr and Krajacic on April 23,
2007, respectively, at an exercise price of $10.00 per share. The options vest ratably
(1/3rd per year) over a three-year period in the case of Mr. Krajacic and over a
five year period (1/5 per year) in the case of Mr. Farr. |
Transactions with Certain Related Persons
The Bank makes loans to directors and executive officers from time-to-time in the ordinary
course of business. The Banks current policy provides that:
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In the case of banking transactions, each transaction will be on substantially the
same terms, including price or interest rate and collateral, as those prevailing at the
time for comparable loans with persons not related to the lender, and any banking
transactions will not be expected to involve more than the normal risk of collection or
present other unfavorable features to us; |
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In the case of business transactions, each transaction will be on terms no less
favorable than could be obtained from an unrelated third party; and |
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In the case of all related party transactions, each transaction will be approved by
a majority of the directors, including a majority of the directors who do not have an
interest in the transaction. |
17
The following is a summary of the business transactions in 2009 involving the Company and related
persons:
We have a continuing agreement with Schwartz Financial Group, an entity partially owned by
director Walter Schwartz, to provide brokerage and certain other administrative services in
connection with the 401(k) Plan that we offer our employees. Schwartz Financial Group receives a
commission of 25 basis points on any brokerage transaction that it executes in connection with the
Plan. These fees would be paid directly by the respective mutual fund companies involved in the
trade and included in the mutual funds annual administrative expenses. We have entered into a
short term lease agreement for a period of six months beginning January 15, 2010 and terminating on
July 15, 2010. The lease covers office space for one of our business development officers. The
lease arrangement calls for payments of $900 per month which incorporates a $60 per month telephone
allowance, with a one percent late charge for rent payments not received by the fifth day of the
month it is due. Our board of directors believes that the above-described transaction is on
terms no less favorable than could have been obtained from an unrelated third party. The Board
considered the foregoing relationships in determining Mr. Schwartzs independence.
ITEM 2. ADVISORY VOTE ON EXECUTIVE COMPENSATION
On February 17, 2009, the President signed into law the American Recovery and Reinvestment Act
of 2009. Among other things, the broad sweeping legislation requires that TARP recipients during
the period in which any obligation arising from financial assistance provided under the TARP
remains outstanding shall permit a separate [nonbinding] shareholder vote to approve the
compensation of executives, as disclosed pursuant to the compensation disclosure rules of the
Commission. The nonbinding vote is required annually at each annual or other meeting of
shareholders during the period that any obligation arising from financial assistance provided under
the TARP remains outstanding.
On April 24, 2009, the Company completed the sale of $1.635 million of preferred stock and a
warrant to purchase up to 82 shares of the Companys common stock to the U.S. Treasury under the
TARP Program. Also, on December 18, 2009, the Company completed the sale of an additional $1.744
million of preferred stock to the U.S. Treasury under the TARP Program. As a result, the Company is
submitting this nonbinding proposal for consideration by shareholders in compliance with Section
7001 of the American Recovery and Reinvestment Act of 2009.
This proposal, commonly known as a "Say-on-Pay proposal, gives you as a shareholder the
opportunity to endorse or not endorse our executive pay program and policies through the following
resolution:
Resolved, that the shareholders approve the executive compensation of the Company, as described in
the Executive Compensation and the tabular disclosure regarding named executive officer
compensation (together with the accompanying narrative disclosure) in this Proxy Statement.
The affirmative vote of a majority of votes cast on this proposal, without regard to
abstentions or broker non votes, is required for approval of this proposal. Because your vote is
advisory, it will not be binding upon the Board. However, the Compensation Committee will take into
account the outcome of the vote when considering future executive compensation arrangements.
The Board of Directors unanimously recommends a vote FOR approval of the executive compensation of
the Company, as described in the Executive Compensation and the tabular disclosure regarding named
executive officer compensation (together with the accompanying narrative disclosure) in this Proxy
Statement.
18
AUDIT COMMITTEE
Audit Committee Report
The Audit Committee is comprised of three directors. Each of the directors is independent,
under the definition contained in NASDAQs listing standards. The Board of Directors has adopted a
written charter for the Audit Committee, a copy of which is available to shareholders on our
website, at http://www.bankofbirmingham.net.
In connection with the audited financial statements contained in the Companys 2009 Annual
Report on Form 10-K for the fiscal year ended December 31, 2009, the Audit Committee reviewed and
discussed the audited financial statements with management and Plante & Moran, PLLC. The Audit
Committee discussed with Plante & Moran, PLLC the matters required to be discussed by the Statement
on Auditing Standards Number 61, as amended (AICPA Professional Standards, Volume 1. AU section
380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T. The Audit
Committee has also received the written disclosures and the letter from Plante & Moran, PLLC
required by applicable requirements of the Public Company Accounting Oversight Board regarding the
independent accountants communications with the audit committee concerning independence, and has
discussed with the independent accountant the independent accountants independence.
Based on the review and discussions, the Audit Committee recommended to the Board of Directors
that the audited financial statements be included in the Companys Annual Report on Form 10-K for
the fiscal year ended December 31, 2009.
THE AUDIT COMMITTEE
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Harry Cendrowski
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C. Timothy Trenary
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Charles Kaye, Jr. |
The Audit Committee of the Board of Directors has appointed Plante & Moran, PLLC to serve as
our independent auditors for 2010. Representatives of Plante & Moran, PLLC will be present at the
Annual Meeting to answer questions. They will also have the opportunity to make a statement if
they desire to do so.
Audit Fees
Audit fees and expenses billed to the Company by Plante & Moran, PLLC for the audit of the
Companys financial statements for the fiscal years ended December 31, 2009 and 2008 and for review
of the Companys financial statements included in the Companys quarterly reports on Form 10-Q, are
as follows:
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2009 |
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2008 |
$48,250
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$68,675 |
Audit Related Fees
Audit related fees and expenses billed to the Company by Plante & Moran, PLLC for fiscal years
2009 and 2008 for services related to the performance of the audit or review of the Companys
financial statements that were not included under the heading Audit Fees, are as follows:
19
Tax Fees
Tax fees and expenses billed to the Company for fiscal years 2009 and 2008 for services
related to tax compliance, tax advice and tax planning, consisting primarily of preparing the
Companys federal and state income tax returns for the previous fiscal periods and inclusive of
expenses are as follows:
All Other Fees
Fees and expenses billed to the Company by Plante & Moran, PLLC for all other services
provided during fiscal years 2009 and 2008 are as follows:
In accordance with Section 10A(i) of the Exchange Act, before Plante & Moran, PLLC is engaged
by us to render audit or non-audit services, the engagement is approved by our Audit Committee.
None of the audit-related, tax and other services described in the table above were approved by the
Audit Committee pursuant to Rule 2-01(c)(7)(i)(C) of Regulation S-X. None of the time devoted by
Plante & Moran, PLLC on its engagement to audit the Companys financial statements for the year
ended December 31, 2009 is attributable to work performed by persons other than Plante & Moran,
PLLC employees.
ITEM 3. RATIFICATION OF INDEPENDENT AUDITORS
The Audit Committee of the Board of Directors has selected Plante & Moran, PLLC to serve as
our independent auditors for 2010. The Board of Directors is asking the shareholders to ratify the
appointment of Plante & Moran, PLLC.
In the event our shareholders fail to ratify the selection of Plante & Moran, PLLC, the Audit
Committee will consider it as a direction to select other auditors for the subsequent year.
Representatives of Plante & Moran, PLLC will be present at the Annual Meeting to answer questions.
They will also have the opportunity to make a statement if they desire to do so.
The affirmative vote of a majority of votes cast on this proposal, without regard to
abstentions or broker non votes, is required for approval of this proposal.
The Board of Directors recommends a vote FOR the approval of Plante & Moran, PLLC as our
independent auditors for the year 2010.
20
COMPLIANCE WITH SECTION 16
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys executive officers
and directors, and persons who own more than 10% of any registered class of the Companys equity
securities, to file reports of ownership and changes in ownership with the SEC. Executive
officers, directors and greater than 10% shareholders are required by regulation to furnish the
Company with copies of all Section 16(a) reports they file.
Based on its review of the copies of the reports it has received and written representations
provided to the Company from the individuals required to file the reports, the Company believes
that all Directors and Executives of the Company filed all reports required on a timely basis
pursuant to Section 16 of the Securities Exchange Act of 1934.
SHAREHOLDER PROPOSALS
Any proposal which a shareholder wishes to have included in the proxy solicitation materials
to be used in connection with the next Annual Meeting of Shareholders of the Company, must be
received at the principal executive offices of the Company, 33583 Woodward Avenue, P.O. Box 1248,
Birmingham, Michigan 48009-1248, Attention: Secretary, no later than December 8, 2010. If such
proposal is in compliance with all of the requirements of Rule 14a-8 promulgated under the Exchange
Act, it will be included in the Companys Proxy Statement and set forth on the form of proxy issued
for the next annual meeting of shareholders. It is urged that any such proposals be sent by
certified mail, return receipt requested. Shareholder proposals which are not submitted for
inclusion in the Companys proxy materials pursuant to Rule 14a-8 under the Exchange Act may be
brought before an annual meeting pursuant to Article II, Section 7 of the Companys Bylaws, which
provides that to be properly brought before an annual meeting, business must be (i) by or at the
direction of the Board of Directors or (ii) by any shareholder entitled to vote for the election of
directors who complies with the procedures set forth in the Bylaws. For business to be properly
brought before an annual meeting by a shareholder, the shareholder must have given timely notice
thereof in writing to the Company. To be timely, a shareholders notice must be delivered, or
mailed, and received at the principal executive offices of the Company not less than 60 days nor
more than 270 days prior to the meeting; provided, however, that in the event less than 30 days
notice or prior disclosure of the date of the meeting is given or made to shareholders, notice by
the shareholder to be timely must be so received not later than the close of business on the tenth
day following the day on which such notice of the date of the meeting was mailed or such disclosure
was made. A shareholders notice must set forth, as to each matter the shareholder proposes to
bring before an annual meeting, (a) a brief description of the business desired to be brought
before the annual meeting and the reasons for conducting such business at the annual meeting, (b)
his or her name and address, as they appear on the Companys books, (c) the class and number of
shares of stock of the Company which are beneficially owned by the shareholder and (d) any material
interest of the shareholder in such business. No shareholder proposals have been received by the
Company in connection with the Annual Meeting.
Whether or not you plan to attend the Meeting, please vote by marking, signing, dating and
promptly returning the enclosed proxy in the enclosed envelope.
By Order of the Board of Directors,
Daniel P. ODonnell, Secretary
21
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PLEASE MARK VOTES
AS IN THIS EXAMPLE |
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REVOCABLE PROXY
BIRMINGHAM BLOOMFIELD BANCSHARES, INC.
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PROXY SOLICITED ON BEHALF OF THE BOARD
OF DIRECTORS
ANNUAL MEETING OF SHAREHOLDERS
May 17, 2010
The undersigned shareholder of Birmingham Bloomfield Bancshares, Inc. (the Company),
revoking all previous proxies, hereby constitutes and appoints John Erb and Thomas Wagner, and each
of them acting individually, as the attorney and proxy of the undersigned, with full power of
substitution, for and in the name and stead of the undersigned, to attend the Annual Meeting of
Shareholders of the Company (the Annual Meeting) to be held on Monday, May 17, 2010 at 7:00 p.m.,
local time, at the Birmingham Community House, 380 South Bates Street, Birmingham, Michigan, and to
vote all shares of Common Stock of the Company which the undersigned would be entitled to vote if
personally present at such Annual Meeting, and at any adjournment or postponement thereof;
provided, that said proxies are authorized and directed to vote as indicated with respect to the
following matter:
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Please be sure to sign and date
this Proxy in the box below. |
Date |
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Shareholder sign above |
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Co-holder (if any) sign above |
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FOR |
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FOR ALL |
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HOLD |
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EXCEPT |
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1. To elect six members of the Board of Directors.
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Class II
- Term Expiring in 2013:
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Donald E. Copus,
Robert E. Farr, Charles Kaye, Scott B. McCollum, Daniel P. ODonnell
and Henry G. Spellman.
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INSTRUCTION: To
withhold authority to vote for any individual nominee, mark For
All Except and write that nominees name in the space
provided below.
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For |
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Against |
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Abstain |
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2. To approve the following
advisory (non-binding) proposal:
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Resolved, that the shareholders approve the executive compensation of the Company, as described in
the Executive Compensation and the tabular disclosure regarding named executive officer
compensation (together with the accompanying narrative disclosure) in this Proxy Statement
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For |
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Against |
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Abstain |
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3. To approve the ratification
of Plante & Moran, PLLC as independent auditors for 2010
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For |
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Against |
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Abstain |
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4. To transact such other business as may properly come before the Meeting
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This proxy, when properly executed, will be voted in the manner directed herein by the
undersigned shareholder(s). IF NO DISCRETION IS MADE, THIS PROXY WILL BE VOTED FOR ALL NOMINEES
FOR DIRECTOR AND FOR EACH OF THE PROPOSALS. This proxy also delegates discretionary authority to
the proxies to vote with respect to any other business which may properly come before the meeting
or any adjournment or postponement thereof.
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Detach above card, sign, date and mail in postage paid envelope provided.
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BIRMINGHAM BLOOMFIELD BANCSHARES, INC.
Please sign this proxy exactly as it appears in address below. If shares are registered in
more than one name, all owners should sign full title. Executors, administrators, trustees and
other fiduciaries should indicate their capacity when signing. Corporations please sign with full
corporate name by a duly authorized officer and affix corporate seal.
NOTE: PLEASE MARK, DATE AND SIGN THIS PROXY CARD AND RETURN IT IN THE ENCLOSED ENVELOPE.
IF YOUR ADDRESS
HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND RETURN
THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.