efc9-0965_def14a.htm
JAPAN SMALLER CAPITALIZATION FUND, INC.
Two World Financial Center, Building B
New York, New York 10281
NOTICE OF 2009 ANNUAL MEETING OF SHAREHOLDERS
November 12, 2009
TO THE SHAREHOLDERS
OF JAPAN SMALLER CAPITALIZATION FUND, INC.:
Important Notice Regarding the Availability of Proxy Materials for Annual Meeting of Shareholders to be held on Thursday, November 12, 2009: The Notice of Annual Meeting of Shareholders and Proxy Statement are available at www.edocumentview.com/JOF.
Notice is hereby given that the 2009 Annual Meeting of Shareholders (the “Meeting”) of Japan Smaller Capitalization Fund, Inc., a Maryland corporation (the “Fund”), will be held at the offices of Nomura Asset Management U.S.A. Inc., Two World Financial Center, Building B, New York, New York, on Thursday, November
12, 2009, at 10:30 a.m. to consider and vote on the following matters:
(1) The election of two Directors to serve as Class III Directors, each to serve for a term to expire in 2012 and until their successors are duly elected and qualify;
(2) A proposal to amend the fundamental investment restrictions of the Fund to permit the Fund to acquire investments in other investment companies to the extent permitted by applicable law; and
(3) The transaction of such other business as may properly come before the Meeting or any adjournment or postponement thereof.
The Board of Directors has fixed the close of business on September 18, 2009 as the Record Date for the determination of shareholders entitled to notice of and to vote at the Meeting or any adjournment or postponement thereof.
You are cordially invited to attend the Meeting. Shareholders who do not expect to attend the Meeting in person are requested to complete, date and sign the enclosed form of proxy and return it promptly in the envelope provided for that purpose. The enclosed proxy is being solicited on behalf of the Board of Directors
of the Fund.
By Order of the Board of Directors
Neil A. Daniele, Secretary
New York, New York
Dated: October 7, 2009
The enclosed proxy card may be executed by holders of record as of the Record Date. You are urged to complete, sign and date the enclosed proxy card and return it in the enclosed envelope whether or not you plan to attend the Meeting.
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PROXY STATEMENT
JAPAN SMALLER CAPITALIZATION FUND, INC.
Two World Financial Center, Building B
New York, New York 10281
2009 ANNUAL MEETING OF SHAREHOLDERS
November 12, 2009
INTRODUCTION
This Proxy Statement is furnished in connection with the solicitation of proxies on behalf of the Board of Directors of Japan Smaller Capitalization Fund, Inc., a Maryland corporation (the “Fund”), to be voted at the 2009 Annual Meeting of Shareholders of the Fund (the “Meeting”) to be held at the offices of Nomura
Asset Management U.S.A. Inc. (“NAM-U.S.A.”), Two World Financial Center, Building B, New York, New York, on Thursday, November 12, 2009, at 10:30 a.m. The approximate mailing date of this Proxy Statement is October 9, 2009.
All properly executed proxies received prior to the Meeting will be voted at the Meeting in accordance with the instructions marked thereon or otherwise as provided therein. Unless instructions to the contrary are marked, proxies will be voted FOR the election of two Class III Directors (Proposal 1) and FOR the proposal to amend
the fundamental investment restriction of the Fund relating to its authority to invest in other investment companies (Proposal 2).
Any proxy may be revoked at any time prior to the exercise thereof by giving written notice to the Secretary of the Fund at the Fund’s address indicated above, by submitting a subsequently executed proxy or by voting in person at the Meeting.
Only shareholders can attend the Meeting and any adjournment or postponement thereof. To gain admittance, if you are a shareholder of record, you must bring a form of personal identification to the Meeting, where your name will be verified against our shareholder list. If a broker or other nominee holds your shares
and you plan to attend the Meeting, you should bring a recent brokerage statement showing your ownership of the shares, as well as a form of personal identification.
The Board of Directors has fixed the close of business on September 18, 2009 as the Record Date for the determination of shareholders entitled to notice of and to vote at the Meeting and at any adjournment or postponement thereof. Shareholders on the Record Date will be entitled to one vote for each share held, with no shares
having cumulative voting rights. As of September 18, 2009, the Fund had outstanding 21,242,170 shares of Common Stock, par value $0.10 per share.
The Board of Directors of the Fund knows of no business other than the election of two Class III Directors and the amendment of a fundamental investment restriction of the Fund to be considered at the Meeting. If any other matter is properly presented, it is the intention of the persons named in the enclosed proxy to vote in
accordance with their best judgment.
The Fund sends annual and semi-annual reports to shareholders. The Fund will furnish, without charge, a copy of its most recent annual and semi-annual report succeeding such annual report to shareholders upon request to the Fund at Two World Financial Center, Building B, New York, New York 10281 (or call 1-800-833-0018).
PROPOSAL 1. ELECTION OF DIRECTORS
The Fund’s Board of Directors is divided into three classes of Directors serving staggered three-year terms and until their successors are elected and qualify. Each year the term of office of one class will expire. The term of office for Directors in Class III expires at the Meeting and when their successors
are duly elected and qualify. Each of the two Class III Director nominees proposed in this Proxy Statement is currently a Director of the Fund. The other current Directors consist of one Class I Director and two Class II Directors, whose terms expire in 2010 and 2011, respectively, and when their successors are duly elected and qualify.
Should any vacancy occur on the Board of Directors, the remaining Directors would be able to fill such vacancy by the affirmative vote of a majority of the remaining Directors in office, even if the remaining Directors do not constitute a quorum, subject to any applicable requirements of the Investment Company Act of 1940, as amended (the
“Investment Company Act”). Any Director elected by the Board to fill a vacancy would hold office until the remainder of the full term of the class of Directors in which the vacancy occurred and until a successor is elected and qualifies. If the size of the Board is increased, additional Directors will be apportioned among the three classes to make all classes as nearly equal as possible.
Nominees Proposed for Election as Class III Directors
Rodney A. Buck and David B. Chemidlin have been nominated to serve as Class III Directors for a term expiring at the Annual Meeting of Shareholders to be held in 2012 and until their successors are duly elected and qualify. Messrs. Buck and Chemidlin have served as Directors of the Fund since 2006. The nominees have
indicated an intention to continue to serve if elected and have consented to being named in this Proxy Statement.
Unless authority is withheld in the proxy or properly revoked, it is the intention of the persons named in the accompanying form of proxy to vote each proxy for the election of Messrs. Buck and Chemidlin as Class III Directors.
The Board of Directors knows of no reason why either of the Class III Director nominees will be unable to serve, but in the event of any such unavailability, the proxies received will be voted for such substitute nominee(s) as the Board of Directors may recommend. Neither of the nominees is an “interested person”
of the Fund within the meaning of the Investment Company Act. It is currently expected that any such substitute nominee will similarly not be an “interested person” of the Fund.
The following table contains information about the nominees for election as Class III Directors.
|
|
Position(s)
Held with
the Fund |
|
Term of
Office and
Length of
Time Served |
|
Principal
Occupation(s)
During Past
Five Years |
|
Number of
Funds in the
Fund Complex
Overseen** |
|
Other
Public
Directorships
Held by the
Director |
Class III (Nominees for a Term Expiring at the Annual Meeting of Shareholders to be held in 2012)
|
Rodney A. Buck (61)*
1857 West County Road
Calais
Vermont 05648 |
|
Class III Director |
|
Director since 2006 |
|
Owner, Buck Capital Management (private investment management firm) since 2005; Executive Vice President and Chief Investment Officer, National Life Group (insurance holding company) from 2000 to 2005; Chief Executive Officer, Sentinel Advisors Company (investment adviser) from 1996 to 2005.
|
|
2 registered investment companies consisting of 2 portfolios |
|
None |
David B. Chemidlin (52)*
67 Glen Eagle Drive
Watchung
New Jersey 07069 |
|
Class III Director |
|
Director since 2006 |
|
Corporate Controller, Advance Magazine Publishers, Inc. (d/b/a Conde Nast) since 1995. |
|
2 registered investment companies consisting of 2 portfolios |
|
None |
______________
* |
Each Class III Director is also a director of Korea Equity Fund, Inc. for which NAM-U.S.A. acts as manager and Nomura Asset Management Co., Ltd. (“NAM”) acts as investment adviser, and is a member of the Audit and Nominating Committees of Korea Equity Fund, Inc. and a member of the Audit and Nominating Committees of the Fund. |
** |
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. |
Information Regarding Other Directors
The following tables contain information about Class I and Class II Directors, whose terms will continue after the Meeting.
Class I Director
Biographical and other information relating to the Class I Director, who is not an “interested person,” as defined in the Investment Company Act, of the Fund is set out below.
|
|
Position(s) Held with the Fund |
|
Term of Office and Length of Time Served |
|
Principal Occupation(s) During Past Five Years |
|
Number of Funds in the Fund Complex Overseen** |
|
Other Public Directorships Held by the Director |
Class I (Term Expiring at the Annual Meeting of Shareholders to be held in 2010)
|
William G. Barker, Jr.* (76)
111 Parsonage Road
Greenwich Connecticut 06830 |
|
Class I Director |
|
Director since 1993 |
|
Retired. |
|
2 registered investment
companies consisting of
2 portfolios |
|
None |
* |
Mr. Barker is also a director of Korea Equity Fund, Inc., for which NAM-U.S.A. acts as manager and NAM acts as investment adviser, and is a member of the Audit and Nominating Committees of Korea Equity Fund, Inc. and a member of the Audit and Nominating Committees of the Fund. |
** |
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. |
Class II Directors
Biographical and other information relating to the Class II Directors of the Fund is set out below.
Interested Director
|
|
Position(s)
Held with
the Fund |
|
Term of
Office and
Length of
Time Served |
|
Principal
Occupation(s)
During Past
Five Years |
|
Number of
Funds in the
Fund Complex
Overseen** |
|
Other
Public
Directorships
Held by the
Director |
Class II (Term Expiring at the Annual Meeting of Shareholders to be held in 2011)
|
Shigeru Shinohara (48)*
c/o Nomura Asset
Management U.S.A. Inc.
Two World Financial
Center, Building B
New York
New York 10281 |
|
Class II Director and President |
|
Director and President since June, 2007 |
|
President of Nomura Asset Management U.S.A. Inc. (“NAM-U.S.A.”) since 2007; Executive Vice President of Nomura Corporate Research and Asset Management Inc. from 2006 to 2007; previously Chief Fund Analyst at Nomura Funds Research and Technologies Co., Ltd. |
|
2 registered investment companies consisting of 2 portfolios |
|
None |
______________
* |
Mr. Shinohara is an “interested person,” as defined in the Investment Company Act, of the Fund based on his positions with NAM-U.S.A. Mr. Shinohara is a director of Korea Equity Fund, Inc. for which NAM-U.S.A. acts as manager and for which NAM acts as investment adviser. |
** |
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. |
Non-Interested Director
|
|
Position(s)
Held with
the Fund |
|
Term of
Office and
Length of
Time Served |
|
Principal
Occupation(s)
During Past
Five Years |
|
Number of
Funds in the
Fund Complex
Overseen** |
|
Other
Public
Directorships
Held by the
Director |
Class II (Term Expiring at the Annual Meeting of Shareholders to be held in 2011)
|
Chor Weng Tan (73)*
6245 Paseo Privado
Carlsbad,
California 92009 |
|
Class II Director |
|
Director since 1990 |
|
Retired. |
|
2 registered investment companies consisting of 2 portfolios |
|
None |
______________
* |
Mr. Tan is also a director of Korea Equity Fund, Inc. for which NAM-U.S.A. acts as manager and NAM acts as investment adviser, and is a member of the Audit and Nominating Committees of Korea Equity Fund, Inc. Mr. Tan is a member of the Audit Committee of the Fund and Chair of the Fund’s Nominating Committee. |
** |
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. |
Additional Information Concerning Directors
Committees and Directors’ Meetings. The Board of Directors has a standing Audit Committee and a standing Nominating Committee, each of which consists of the Directors who are not “interested persons” of the Fund within the meaning of the Investment
Company Act and are “independent” as defined in the New York Stock Exchange listing standards. The principal responsibilities of the Audit Committee and the Nominating Committee are described below. The Fund has no standing Compensation Committee. The non-interested Directors have retained independent legal counsel to assist them in connection with their duties.
During the fiscal year ended February 28, 2009, the Board of Directors held six meetings, the Audit Committee held three meetings and the Nominating Committee held two meetings. Each Director attended at least 75% of the aggregate number of meetings of the Board of Directors held during the period for which he served and, if
a member, of the aggregate number of meetings of the Audit and Nominating Committees held during the period for which he served.
Report of the Audit Committee. The following is a report by the Fund’s Audit Committee regarding the responsibilities and functions of the Audit Committee.
Pursuant to the Audit Committee Charter adopted by the Fund’s Board of Directors on August 6, 2003, the Audit Committee’s principal responsibilities are to: (i) select and oversee the Fund’s independent accountants; (ii) review with the independent accountants the scope, performance and anticipated cost of their audit;
(iii) discuss with the independent accountants certain matters relating to the Fund’s financial statements, including any adjustment to such financial statements recommended by such independent accountants, or any other results of any audit; (iv) ensure that the independent accountants submit on a periodic basis a formal written statement as to their independence, discuss with the independent accountants any relationships or services disclosed in the statement that may impact the objectivity and independence
of the Fund’s independent accountants and recommend that the Board take appropriate action in
response to this statement to satisfy itself of the independent accountants’ independence; and (v) consider the comments of the independent accountants and management’s responses thereto with respect to the quality and adequacy of the Fund’s accounting and financial reporting policies and practices and internal controls. A
copy of the Audit Committee Charter was attached as an exhibit to the Fund’s 2007 Proxy Statement.
The Fund’s Board of Directors has determined that David B. Chemidlin, a member of the Fund’s Audit Committee, is an “audit committee financial expert” and “independent,” as such terms are defined in Item 3 of Form N-CSR. This designation will not increase the designee’s duties, obligations
or liability as compared to his duties, obligations and liability as a member of the Audit Committee and of the Board of Directors; nor will it reduce the responsibility of the other Audit Committee members.
The Audit Committee has received written disclosures and the letter required by Rule 3526 of the Public Company Accounting Oversight Board from Ernst & Young LLP (“Ernst & Young”), the Fund’s independent accountants, and discussed with Ernst & Young certain matters required to be discussed by Statement on
Auditing Standards No. 61. The Audit Committee has considered whether the provision of non-audit services by Ernst & Young is compatible with maintaining the independence of those accountants. At its meeting held April 16, 2009, the Audit Committee reviewed and discussed the audit of the Fund’s financial statements with Fund management and Ernst & Young. The Audit Committee discussed with Ernst & Young their independence and considered whether the provision of
services by Ernst & Young to the Fund and to NAM-U.S.A. and its affiliates was compatible with maintaining Ernst & Young’s independence. Based upon these reviews and discussions, the Audit Committee recommended to the Board of Directors that the Fund’s audited financial statements be included in the Fund’s Annual Report to shareholders for the fiscal year ended February 28, 2009.
The Audit Committee’s Charter for the Fund requires the Audit Committee (a) to pre-approve all auditing services to be provided to the Fund by the Fund’s independent accountants; (b) to pre-approve all non-audit services, including tax services, to be provided to the Fund by the Fund’s independent accountants in accordance
with the Securities Exchange Act of 1934, as amended (the “1934 Act”); provided, however, that the pre-approval requirement with respect to the provision of non-audit services to the Fund by the Fund’s independent accountants may be waived by the Audit Committee under the circumstances described in the 1934 Act; and (c) to pre-approve non-audit services to be provided to the Fund’s investment adviser (and any entity controlling, controlled by or under common control with the investment
adviser that provides ongoing services to the Fund) if the engagement relates directly to the operations and financial reporting of the Fund.
|
|
Submitted by the Audit Committee
of the Board of Directors of the Fund |
|
|
|
|
|
David B. Chemidlin, Chair
William G. Barker, Jr.
Rodney A. Buck
Chor Weng Tan |
Nominating Committee; Consideration of Potential Director Nominees. The principal purpose of the Nominating Committee is to select and nominate the independent (i.e., non-interested) Directors of the Fund. It evaluates candidates’ qualifications for Board
membership and, with respect to nominees for positions as independent directors, their independence from the Fund’s manager and its affiliates and other principal service providers. The Committee periodically reviews director compensation and will recommend any appropriate changes to the Board as a group. This Committee also reviews and may make recommendations to the Board relating to those issues that pertain to the effectiveness of the Board in carrying out its responsibilities
in governing the Fund and overseeing the management of the Fund.
The Nominating Committee will consider potential director candidates recommended by Fund shareholders provided that the proposed candidates satisfy the director qualification requirements provided in the Nominating Committee’s Charter; are not “interested persons” of the Fund or the Fund’s investment adviser within
the meaning of the Investment Company Act; and are “independent” as defined in the New York Stock Exchange listing standards. The Committee has determined that potential director candidates recommended by Fund shareholders must satisfy the Securities and Exchange Commission’s (“SEC”) nominee requirements found in Regulation 14A of the 1934 Act. A copy of the Nominating Committee Charter was attached as an exhibit to the Fund’s 2007 Proxy Statement.
Shareholders recommending potential director candidates must substantiate compliance with these requirements at the time of submitting their proposed director candidate to the attention of the Fund’s Secretary. Notice to the Fund’s Secretary should be provided in accordance with the deadline specified in the Fund’s
Bylaws and include the information required by the Fund’s Bylaws.
The Nominating Committee identifies prospective candidates from any reasonable source and has the ability to engage third-party services for the identification and evaluation of potential nominees. Generally, the Committee meets annually to identify and evaluate nominees for Director and make its recommendations to the Board. The
Committee may meet more frequently if vacancies on the Board occur during a given year. In identifying and evaluating a potential nominee to serve as an independent Director of the Fund, the Nominating Committee will consider, among other factors: (i) whether the individual has any material relationships that could create any appearance of impropriety with respect to or a lack of independence from NAM-U.S.A. or any of its affiliates; (ii) whether the individual has the integrity, independence of mind
and personal qualities to fulfill the fiduciary duties of an independent Director of the Fund and to protect the interests of Fund shareholders; (iii) the individual’s corporate or other business experience in significant positions which demonstrate sound business judgment; (iv) whether the individual has financial and accounting experience; (v) the individual’s ability to attend at least four regular meetings a year and (vi) whether the individual can add to the balance of experience of the present
independent Directors. The standard of the Nominating Committee is to treat all equally qualified nominees in the same manner.
The Independent Directors have adopted a policy that Independent Directors may serve up to age 72. The Independent Directors serving prior to July 2006 may serve up to the age of 82, provided that they continue to meet the criteria set forth above.
In accordance with its Charter, the Nominating Committee met and considered nominations for Class III Directors of the Fund. No nominee recommendation was received from shareholders. The Nominating Committee determined to nominate Messrs. Buck and Chemidlin for re-election as Directors of the Fund. The
Nominating Committee may modify its policies and procedures for director nominees and recommendations from time to time in response to changes in the Fund’s needs and circumstances, and as applicable legal or listing standards change.
Communications with the Board of Directors. Shareholders may send written communications to the Fund’s Board of Directors or to an individual Director by mailing such correspondence to the Secretary of the Fund (addressed to Japan Smaller Capitalization Fund, Inc.,
Two World Financial Center, Building B, New York, New York 10281). Such communications must be signed by the shareholder and identify the class and number of shares held by the shareholder. Properly submitted shareholder communications will, as appropriate, be forwarded to the entire Board or to the individual Director. Any shareholder proposal submitted pursuant to Rule 14a-8 under the 1934 Act, must continue to meet all the requirements of Rule 14a-8. See “Additional
Information—Proposals of Shareholders” below.
Director Attendance at Shareholder Meetings. The Fund has no formal policy regarding director attendance at shareholder meetings. All of the members of the Board of Directors then in office were present at the Fund’s 2008 annual meeting of shareholders.
Compliance with Section 16(a) of the Securities Exchange Act of 1934. Section 16(a) of the 1934 Act requires the officers and directors of the Fund and persons who own more than 10% of a registered class of the Fund’s equity securities to file reports of ownership
and changes in ownership on Forms 3, 4 and 5 with the SEC, the New York Stock Exchange and the Boston Stock Exchange. Officers, directors and greater than 10% shareholders are required by SEC regulations to furnish the Fund with copies of all Forms 3, 4 and 5 that they file.
Based solely on the Fund’s review of the copies of such forms, and amendments thereto, furnished to it during or with respect to its most recent fiscal year, and written representations from certain reporting persons that they were not required to file Form 5 with respect to the most recent fiscal year, the Fund believes that all
of its officers, directors, greater than 10% beneficial owners and other persons subject to Section 16 of the 1934 Act due to the requirements of Section 30 of the Investment Company Act (i.e., any advisory board member, investment adviser or affiliated person of the Fund’s investment adviser), have complied with all filing requirements applicable to them with respect to transactions during the Fund’s most recent fiscal year, except that Form 3 for a Vice President of the Fund, Hiroyuki Nakano, was
filed by the Fund on his behalf subsequent to its due date.
Compensation of Directors. NAM-U.S.A. pays all compensation of all Directors of the Fund who are affiliated with NAM-U.S.A. or any of its affiliates. The Fund pays to each Director not affiliated with NAM U.S.A. or any of its affiliates an annual fee of $10,000
plus $1,000 per Board or committee meeting attended, together with such Director’s actual out-of-pocket expenses relating to attendance at meetings. Mr. Barker, who has been designated by the Independent Directors to serve as Lead Director, is paid an additional $5,000 annually. Such fees and expenses aggregated $90,230 for the fiscal year ended February 28, 2009.
The following table sets forth for the periods indicated compensation (not including expense reimbursements) paid by the Fund to its Directors and the aggregate compensation paid to the Directors by all U.S. registered investment companies managed by NAM-U.S.A. or advised by NAM:
|
|
Aggregate Compensation
from Fund For its
Fiscal Year Ended
February 28, 2009 |
|
Pension or Retirement Benefit
Accrued as Part of Fund
Expenses for its Fiscal Year
Ended
February 28, 2009 |
|
Aggregate Compensation from
Fund Complex Paid to Directors
During the Calendar Year Ended
December 31, 2008* |
|
William G. Barker, Jr. |
|
$ |
22,000 |
|
None |
|
$ |
43,000 |
|
Rodney A. Buck |
|
|
17,000 |
|
None |
|
|
33,000 |
|
David B. Chemidlin |
|
|
17,000 |
|
None |
|
|
33,000 |
|
Shigeru Shinohara |
|
|
----- |
|
None |
|
|
----- |
|
Chor Weng Tan |
|
|
17,000 |
|
None |
|
|
33,000 |
|
* |
In addition to the Fund, the “Fund Complex” includes Korea Equity Fund, Inc. and Nomura Partners Funds, Inc. (The Directors serve as directors only of the Fund and Korea Equity Fund, Inc.). Because the funds in the Fund Complex do not share a common fiscal year, the information relating to compensation from the Fund Complex paid to the Directors is provided as of December 31, 2008. |
Officers of the Fund. Officers of the Fund are elected and appointed by the Directors and hold office until they resign, are removed or are otherwise disqualified to serve. Certain biographical and other information relating to the officers of the Fund is set
out below:
Name, Address* and
Age of Officers |
|
Position(s) Held
with the Fund |
|
Term of Office** and
Length of Time Served |
|
Principal Occupation(s) During Past Five Years |
Shigeru Shinohara (48) |
|
President and Class II Director |
|
President since 2007 |
|
President of Nomura Asset Management U.S.A. Inc. (“NAM-U.S.A.”) since 2007; Executive Vice President of Nomura Corporate Research and Asset Management Inc. from 2006 to 2007; previously, Chief Fund Analyst at Nomura Funds Research and Technologies Co., Ltd. |
Kenneth L. Munt (62) |
|
Vice President |
|
Vice President since 2001 |
|
Managing Director of NAM-U.S.A. since 2007 and Secretary since 1999. |
Hiroyuki Nakano (39) |
|
Vice President |
|
Vice President since 2008 |
|
Managing Director and Chief Administrative Officer of NAM-U.S.A. since 2008; Senior Marketing Executive of NAM from 2005 to 2008; Senior Marketing Executive of Nomura Securities Co., Ltd. from 2003 to 2005. |
Rita Chopra-Brathwaite (40) |
|
Treasurer |
|
Treasurer since 2002 |
|
Senior Vice President of NAM-U.S.A. since 2007 and Vice President from 2001 to 2007.
|
|
|
|
|
|
|
Neil Daniele (49) |
|
Secretary |
|
Secretary since 2002 |
|
Managing Director and Chief Compliance Officer of NAM-U.S.A. since 2007; Senior Vice President of NAM- U.S.A. from 2002 to 2007. |
* |
The address of each officer listed above is Two World Financial Center, Building B, New York, New York 10281. |
** |
Elected by and serves at the pleasure of the Board of Directors. |
Stock Ownership. Information relating to the share ownership by each Director at October 7, 2009, is set out below:
Name of Continuing Directors and Nominees |
|
Shares of Common Stock of the Fund Beneficially Owned |
|
Aggregate Dollar Range of Equity Securities in the Fund |
|
Aggregate Dollar Range of Securities in All Registered Funds in the Fund Complex Overseen by Director or Nominee |
Continuing Directors |
|
|
|
|
|
|
William G. Barker, Jr. |
|
-0- |
|
None |
|
None |
Shigeru Shinohara |
|
-0- |
|
None |
|
None |
Chor Weng Tan |
|
2,840 |
|
$10,001-$50,000 |
|
Over $100,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nominees |
|
|
|
|
|
|
Rodney A. Buck |
|
4,000 |
|
$10,001-$50,000 |
|
$50,001-$100,000 |
David B. Chemidlin |
|
-0- |
|
None |
|
None
|
As of October 7, 2009, the current Directors and officers of the Fund as a group (9 persons) owned an aggregate of less than 1% of the outstanding shares of the Fund. At such date, all of the officers of the Fund as a group (5 persons) owned an aggregate of less than 1% of the outstanding shares of Nomura Holdings, Inc., the
parent company of each of NAM-U.S.A. and NAM.
PROPOSAL 2. CONSIDERATION OF AMENDMENT
OF A FUNDAMENTAL INVESTMENT RESTRICTION
The Fund has adopted fundamental investment restrictions relating to the investment of its assets and its activities. These restrictions may not be changed without the approval of the holders of a majority of the Fund’s outstanding voting securities.
One fundamental restriction limits the Fund’s purchase of securities of other investment companies. Under this restriction, the Fund may purchase such securities only in connection with a merger or similar transaction or by purchase in the open market of securities of closed-end investment companies where no underwriter’s
or dealer’s commission or profit, other than customary broker’s commission is involved, and if, after such purchase transaction, not more than 10% of the Fund’s total assets would be invested in securities issued by closed-end investment companies.
The Fund adopted the restriction summarized above at the time it commenced operations in 1990. At that time, the restriction reflected limitations in the Investment Company Act
applicable to all registered investment companies (including the Fund) in their investments in other investment companies. Since that time, additional investment flexibility has been provided for these investments through an amendment by the U.S. Congress of the relevant provisions of the Investment Company Act and the amendment
by the SEC of rules under such Act. For example, subject to certain conditions, a registered investment company may now invest without limit in shares of registered money market funds.
The Board of Directors of the Fund has determined that it would be advisable for the Fund to have the authority to take advantage of the increased investment flexibility provided under the Investment Company Act. Although the Fund does not presently intend to make investments in other investment companies, if the Fund resumes
its participation in a securities lending program, the Fund expects that it would use this authority to invest cash collateral it receives in making such loans in securities of registered money market funds.
In order to effect the proposed change, the Board of Directors recommends that the relevant restriction be revised as follows (the language proposed to be added is in italics and the language proposed to be deleted is lined out):
[The Fund may not:] Purchase securities of other investment companies, except to the extent such purchases are permitted by applicable law. in
connection with a merger, consolidation, acquisition or reorganization, or by purchase in the open market of securities of closed-end investment companies where no underwriter’s or dealer’s commission or profit, other than customary broker’s commission, is involved and only if immediately thereafter not more than 10% of the Fund’s total assets would be invested in such securities.
To the extent the Fund invests in securities of other investment companies, it will indirectly bear management fees and other expenses incurred by such companies. In addition, the Fund will have no control over the investment decisions made by the underlying investment companies and will be subject to the risks associated with
their investment strategies.
As indicated above, the Fund has no current intention of investing in other investment companies. However, the Fund believes that the ability to invest in other investment companies could become important if the Fund determines to resume participation in a securities lending program. Under these programs, the Fund
receives collateral when it lends it portfolio securities, and the Fund might determine that it is in its best interests to invest that collateral in securities of money market funds registered under the Investment Company Act or other investment companies rather than investing in alternative investments made available under such programs.
The Board of Directors unanimously recommends that the shareholders of the Fund vote FOR the proposal to amend the Fund’s fundamental investment restriction on investments in other investment companies.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
To the knowledge of the management of the Fund, there are no persons that are beneficial owners of more than 5% of the Fund’s outstanding shares.
ADDITIONAL INFORMATION
Expenses and Methods of Proxy Solicitation
The expense of preparation, printing and mailing of the enclosed form of proxy, this Proxy Statement and the accompanying Notice of Meeting will be borne by the Fund. The Fund will reimburse banks, brokers and others for their reasonable expenses in forwarding proxy solicitation material to the beneficial owners of the shares
of the Fund. In addition to the solicitation of proxies by mail, proxies may be solicited in person or by telephone. The Fund has retained The Altman Group (“Altman”), a firm that specializes in proxy solicitation services, to assist in the solicitation of proxies for the Meeting for a fee of approximately $4,000, together with reimbursement of such firm’s expenses. Altman is obligated to provide proxy solicitation services including, but not limited to, distribution
of proxies to broker-dealers, telephonic communication with shareholders and broker-dealers, and monitoring of voting results.
Independent Accountants’ Fees
The SEC’s auditor independence rules require the Fund’s Audit Committee to pre-approve: (a) all audit and permissible non-audit services provided by the Fund’s independent accountants directly to the Fund and (b) those permissible non-audit services provided by the Fund’s independent accountants to NAM-U.S.A. and
entities controlling, controlled by or under common control with NAM-U.S.A., if the services relate directly to the operations and financial reporting of the Fund.
The following table sets forth the aggregate fees paid to Ernst & Young, independent accountants for the Fund, for the Fund’s fiscal years ended February 29, 2008 and February 28, 2009 for professional services rendered for: (i) the audit of the Fund’s annual financial statements and the review of financial statements included
in the Fund’s reports to shareholders; (ii) financial information systems design and implementation services provided to the Fund, NAM-U.S.A. and entities controlling, controlled by or under common control with NAM-U.S.A. that provide services to the Fund; and (iii) all other non-audit services provided to the Fund, NAM-U.S.A. and entities controlling, controlled by or under common control with NAM-U.S.A. that provide services to the Fund. For the Fund’s fiscal year ended February 28, 2009,
the independent accountants did not render any other audit-related services to the Fund, except as described under clause (i) above. The Fund’s Audit Committee has determined that the provision of non-audit services under clause (iii) is compatible with maintaining the independence of the Fund’s independent accountants.
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Audit Fees
Charged to
the Fund |
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Financial
Information
Systems Design and
Implementation
Fees |
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February 29, 2008 |
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$ |
71,400 |
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$ |
10,000 |
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$ |
9,000 |
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None |
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None |
February 28, 2009 |
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$ |
74,500 |
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|
$ |
8,000 |
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$ |
11,950 |
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None |
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None |
A representative from Ernst & Young is expected to be present in person or by telephonic conference call at the Meeting and will have the opportunity to make a statement and to respond to appropriate questions.
Voting Requirements
The holders of a majority of the shares of stock of the Fund entitled to vote at the Meeting, present in person or by proxy, shall constitute a quorum for the transaction of business at the Meeting. If, by the time scheduled for the Meeting, a quorum of the Fund’s shareholders is not present, or if a quorum is present
but sufficient votes to act upon the proposals are not received from the shareholders, the chairman of the Meeting may propose one or more adjournments of the Meeting to permit further solicitation of proxies from shareholders. No additional notice will be provided to shareholders in the event the Meeting is adjourned unless otherwise required by Maryland law.
All shares represented by properly executed proxies, unless such proxies have previously been revoked, will be voted at the Meeting in accordance with the directions on the proxies; if no direction is indicated, the shares will be voted FOR the election of two Class III Director nominees (Proposal 1) and FOR the proposed amendment of the
fundamental investment restrictions of the Fund (Proposal 2). Provided that a quorum has been established at the Meeting, approval of the election of two Class III Directors to the Board of Directors (Proposal 1) requires the affirmative vote of a majority of the shares outstanding and entitled to vote thereon, in person or by proxy. Approval of the proposed amendment of the fundamental investment restrictions of the Fund (Proposal 2) requires the affirmative vote of a majority of the outstanding
voting securities of the Fund, as defined in the Investment Company Act, which is the vote of (a) 67% or more of the shares of the Fund present at the meeting of the holders if more than 50% of the outstanding shares are present or represented by proxy, or (b) more than 50% of the outstanding shares, whichever is less. Approval of any other routine matter which may properly come before the Meeting for consideration requires the affirmative vote of a majority of the votes cast.
Broker Non-Votes and Abstentions
The Fund expects that broker-dealer firms holding shares of the Fund in “street name” for the benefit of their customers and clients will request the instructions of such customers and clients on how to vote their shares on each proposal before the Meeting. The Fund understands that under the rules of the New York
Stock Exchange, broker-dealers may, without instructions from such customers, clients and beneficial shareholders, grant authority to the proxies designated by the Fund to vote on the election of Directors (Proposal 1) if no instructions have been received prior to the date specified in the broker-dealer firm’s request for voting instructions. Certain broker-dealer firms may exercise discretion over shares held in their name for which no instructions are received by voting such shares in the
same proportion as they have voted shares for which they have received instructions. The Fund understands that broker-dealer firms will not be permitted to grant voting authority with respect to shares for which no instructions have been received in connection with the proposed amendment of the fundamental investment restrictions of the Fund (Proposal 2).
The shares as to which the proxies so designated are granted authority by broker-dealer firms to vote on the proposals to be considered at the Meeting, the shares as to which broker-dealer firms
have declined to vote (“broker non-votes”), as well as the shares as to which proxies are returned by record shareholders but which are marked “abstain” on any proposal will be included in the Fund’s tabulation of the total number of votes present for purposes of determining whether the necessary quorum of
shareholders exists. Abstentions and broker non-votes will not be counted as votes cast. Consequently, abstentions and broker non-votes will have the same effect as a vote against the election of Director nominees (Proposal 1) and the proposed amendment of the fundamental investment restrictions of the Fund. (Proposal 2).
Other Matters
With regard to any other business matters that may properly come before the Meeting for consideration, it is the intention of the persons named in the enclosed proxy to use their discretionary voting authority and to vote in accordance with their best judgment.
Address of Manager, Investment Adviser and Investment Sub-Advisers
The address of NAM-U.S.A. is Two World Financial Center, Building B, New York, New York 10281. The address of NAM is 1-12-1, Nihonbashi, Chuo-ku, Tokyo 103-8260, Japan.
Proposals of Shareholders
Proposals of shareholders intended to be presented at the next Annual Meeting of Shareholders of the Fund, which is expected to be held in November 2010, must be received by the Fund for inclusion in its Proxy Statement and form of proxy relating to that meeting by June 8, 2010. Written proposals with regard to the Fund should
be sent to the Secretary of the Fund, Two World Financial Center, Building B, New York, New York 10281.
Shareholders wishing to present proposals at the next annual meeting of shareholders of the Fund that they do not wish to be included in the Fund’s proxy statement and form of proxy must send written notice of such proposals to the Secretary of the Fund, Two World Financial Center, Building B, New York, New York 10281, and such notice
must be received by the Secretary no sooner than June 10, 2010 and no later than July 12, 2010 in the form prescribed from time to time in the Fund’s Bylaws.
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By Order of the Board of Directors |
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Neil A. Daniele
Secretary |
New York, New York
Dated: October 7, 2009
Proxy — Japan Smaller Capitalization Fund, Inc.
Important Notice Regarding the Availability of Proxy Materials for Annual Meeting of Shareholders to be held on Thursday, November 12, 2009: The Notice of Annual Meeting of Shareholders and Proxy Statement are available at www.edocumentview.com/JOF.
Two World Financial Center, Building B
New York, New York 10281
This Proxy is Solicited on Behalf of the Board of Directors
The undersigned shareholder of Japan Smaller Capitalization Fund, Inc., a Maryland corporation (the “Company”), hereby appoints Kenneth L. Munt and Neil A. Daniele as proxies for the undersigned, with full power of substitution in each of them, to attend the Annual Meeting of the Shareholders (the “Annual Meeting”)
to be held at the offices of Nomura Asset Management U.S.A. Inc., Two World Financial Center, Building B, New York, New York, on Thursday, November 12, 2009, at 10:30 a.m., local time, and any adjournment or postponement thereof, to cast on behalf of the undersigned all votes that the undersigned is entitled to cast at the Annual Meeting and otherwise to represent the undersigned at the Annual Meeting with all powers possessed by the undersigned if personally present at the Annual Meeting. The undersigned
hereby acknowledges receipt of the Notice of the Annual Meeting of Stockholders and of the accompanying Proxy Statement and revokes any proxy heretofore given with respect to the Annual Meeting.
The votes entitled to be cast by the undersigned will be cast as instructed on the reverse side hereof. If this Proxy is executed but no instruction is given, the votes entitled to be cast by the undersigned will be cast “for” each of the nominees for director and “for” the amendment of the Company’s
investment restrictions and, in any event, in the discretion of the Proxy holder on any other matter that may properly come before the Annual Meeting or any adjournment or postponement thereof.
PLEASE COMPLETE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY USING THE ENCLOSED ENVELOPE
Japan Smaller Capitalization Fund, Inc.
MR. A. SAMPLE
DESIGNATION (IF ANY)
ADD 1
ADD 2
ADD 3
ADD 4
ADD 5
ADD 6
ADD
Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. x
Annual Meeting Proxy Card
▼ PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE
A. Proposals ― The Board of Directors Recommends a Vote for “For” All Class III Director Nominees and the Proposed Amendment to the Fund’s Investment Restrictions.
1. Election of two Class III Directors for a three-year term and until their successors are duly elected and qualify:
01 – Rodney A. Buck |
02 – David B. Chemidlin |
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Mark here to WITHHOLD vote from all nominees |
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For ALL EXCEPT – To withhold a vote for one or more nominees, mark the box to the left and the corresponding numbered boxes to the right. |
2. Amendment of the fundamental investment restrictions of the Fund to permit investments in other investment companies to the extent permitted by applicable law.
3. In the discretion of such proxies, upon such other business as may properly come before the meeting or any adjournments or postponements thereof.
B. Non-Voting Items
Change of Address – Please print new address below. |
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Comments – Please print your comments below. |
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C. Authorized Signatures – This section must be completed for your vote to be counted. – Date and Sign Below. Please sign exactly as name(s) appear(s) hereon. When shares are held by joint owners, both should sign. When signing
as attorney, executor, administrator, trustee or guardian, please give title as such. If a corporation, please sign in full corporate name by president or other authorized officer. If a partnership, please sign in partnership name by authorized persons.
Date (mm/dd/yyyy) – Please print date below |
Signature 1- Please sign signature within the box |
Signature 2- Please sign signature within the box |
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