UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
(Amendment No. )
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Definitive Proxy Statement | |||||
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Soliciting Material Pursuant to §240.14a-12 |
El Paso Electric Company
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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EL PASO ELECTRIC COMPANY
100 N. Stanton
EI Paso, Texas 79901
(915) 543-5711
March 27, 2009
Dear Shareholder:
The Annual Meeting of Shareholders of El Paso Electric Company will be held at the Stanton Tower Building, located at 100 N. Stanton, El Paso, Texas 79901, on May 7, 2009, at 10:00 a.m., Mountain Daylight Time.
The purpose of the Annual Meeting is to give shareholders an opportunity (i) to vote on the election of Class III Directors; and (ii) to consider and act upon the recommendation of the Board of Directors to ratify the selection of KPMG LLP as the El Paso Electric Companys independent registered public accounting firm for the fiscal year ending December 31, 2009.
Information concerning these matters is set forth in the accompanying Notice of the meeting and Proxy Statement. Your Board of Directors recommends that you vote FOR the proposals as explained in the attached Proxy Statement.
Your vote is important. To ensure your representation, even if you cannot attend the Annual Meeting, please mark, sign, date and return promptly the enclosed proxy.
Sincerely,
David W. Stevens
Chief Executive Officer
EL PASO ELECTRIC COMPANY
100 N. Stanton
El Paso, Texas 79901
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To the Shareholders of
EI Paso Electric Company:
The Annual Meeting of Shareholders of EI Paso Electric Company will be held at the Stanton Tower Building, located at 100 N. Stanton, EI Paso, Texas 79901, on Thursday, May 7, 2009, at 10:00 a.m., Mountain Daylight Time, for the following purposes:
(1) | To give shareholders an opportunity to vote on the election of Class III Directors; |
(2) | To consider and act upon the recommendation of the Board of Directors to ratify the selection of KPMG LLP as EI Paso Electric Companys independent registered public accounting firm for the fiscal year ending December 31, 2009; and |
(3) | To transact such other business as may properly come before the meeting and any adjournment thereof. |
The Board of Directors knows of no matter, other than those set forth in the paragraphs above (which are discussed at greater length in the accompanying Proxy Statement), that will be presented for consideration at the Annual Meeting.
The Board of Directors has fixed the close of business on March 10, 2009, as the record date for the determination of shareholders entitled to vote at the Annual Meeting.
The Board of Directors has made these materials available to you on the Internet or, at your direction, has delivered printed versions of these materials to you by mail, in connection with the Boards solicitation of proxies for use at the Annual Meeting. Shareholders are invited to attend the Annual Meeting and requested to vote on the proposals described in this Proxy Statement.
As owners of EI Paso Electric Company, your vote is important. Whether or not you are able to attend the Annual Meeting in person, it is important that your shares be represented. Please vote as soon as possible. If you attend the meeting and decide to vote in person, you may revoke your proxy. Shareholders attending the meeting whose shares are registered in the name of a broker and who intend to vote in person should bring an affidavit of ownership from the broker so that beneficial ownership can be verified without delay on the meeting date.
On behalf of the Board of Directors, thank you for your participation in this important annual process.
By Order of the Board of Directors,
Guillermo Silva, Jr.
Corporate Secretary
March 27, 2009
YOUR VOTE IS IMPORTANT
PLEASE MARK, DATE, SIGN AND
PROMPTLY RETURN YOUR PROXY. THANK YOU.
EL PASO ELECTRIC COMPANY
100 N. Stanton
EI Paso, Texas 79901
PROXY STATEMENT
for
ANNUAL MEETING OF SHAREHOLDERS
To Be Held on May 7, 2009
GENERAL
The accompanying proxy is solicited on behalf of the Board of Directors of El Paso Electric Company (the Company) for use at its 2009 Annual Meeting of Shareholders (the Annual Meeting) to be held on May 7, 2009, at 10:00 a.m., Mountain Daylight Time, at the Companys principal offices, and at any adjournment thereof. The Companys principal offices are located at the Stanton Tower Building, 100 N. Stanton, EI Paso, Texas 79901.
The cost of soliciting proxies will be borne by the Company. In addition to the use of the mail, proxies may be solicited by personal interview, telephone, fax, or other electronic means by the directors, officers, employees and agents of the Company. To assist in the solicitation, the Company has engaged Georgeson Shareholder Communications, Inc. for a fee of $6,000 plus out-of-pocket expenses. The Company will also reimburse brokers, banks and other persons for reasonable expenses in forwarding the Notice to beneficial owners and forwarding printed proxy materials by mail to beneficial owners who specifically request them.
This Proxy Statement and the accompanying form of proxy are first being made available on the internet to shareholders of the Company on or about March 27, 2009.
SHARES OUTSTANDING, VOTING RIGHTS AND REVOCABILITY OF PROXIES
At the close of business on March 10, 2009, the record date for determination of the shareholders entitled to notice of and to vote at the Annual Meeting, the Company had outstanding 44,923,710 shares of its common stock (the Common Stock).
Each outstanding share of Common Stock is entitled to one vote. The holders of at least a majority of the issued and outstanding shares of Common Stock must be represented in person or by proxy at the Annual Meeting for a quorum to be present and business to be conducted. The vote of a plurality of the votes cast at the meeting is required for the election of each Class III Director. The affirmative vote of the holders of a majority of the shares of Common Stock entitled to vote and represented in person or by proxy at the meeting is required to approve the selection of KPMG LLP as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2009.
A shareholder having the right to vote may vote either in person or by proxy. A shareholder of record may vote in person at the Annual Meeting. A shareholder of record may vote by proxy over the Internet by following the instructions provided in the Notice, or if the shareholder requests printed copies of the proxy materials by mail, the shareholder may also vote by mail or by telephone.
A shareholder who signs and returns a proxy may revoke that proxy at any time before the Annual Meeting by filing with the Secretary of the Company an instrument in writing revoking the proxy, delivering a duly executed proxy bearing a later date, or attending the meeting and voting in person. The shares represented by a proxy given and not so revoked will be voted and, where the shareholder specifies a choice with respect to any matter to be acted upon and for which a ballot is provided in the proxy form, the shares will be voted in accordance with the specification so made. If a proxy is returned, but no choice is specified, the shares will be voted (i) FOR the election of the four nominees
described below as Class III Directors; and (ii) FOR the ratification of the selection of KPMG LLP as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2009. With respect to any other matters that will come before the Annual Meeting, the proxy will be voted in the discretion of the proxy holder. If no proxy is returned, the shares represented by such proxy will not be voted.
The Board of Directors is not aware of any matter that will be presented at the Annual Meeting other than as set forth in the accompanying Notice. If, however, any other matters are properly presented at the Annual Meeting, the proxy holder will have discretionary authority to vote the shares represented by properly executed proxies in accordance with the proxy holders discretion and judgment as to the best interests of the Company.
Abstentions are included in the determination of the number of shares represented at the Annual Meeting for purposes of determining whether a quorum is present and are counted as a vote AGAINST when determining whether a proposal has been approved. Broker non-votes are not included in the determination of the number of shares represented at the Annual Meeting for purposes of determining whether a quorum is present and are not counted for purposes of determining whether a proposal has been approved.
PROPOSAL 1 ELECTION OF CLASS III DIRECTORS
Article III, Section 2, of the Companys Bylaws divides the Board of Directors into three classes, as nearly equal in number as possible, each of which is elected for a three-year term. The Board currently has twelve members with each class containing four members.
The shares represented by the accompanying proxy will be voted to elect four nominees for Class III Director recommended by the Board of Directors, unless authority to do so is withheld. Each nominee has agreed to the nomination and has agreed to serve if elected. Should any nominee become unavailable for election, the proxies will be voted for the election of such other person as the Board of Directors may recommend in place of such nominee.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF MESSRS. HARRIS, STEVENS, WERTHEIMER AND YAMARONE AS CLASS III DIRECTORS.
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NOMINEES AND DIRECTORS OF THE COMPANY
Name |
Age |
Director Since |
Principal Occupation and Employment During the Past Five Years(1) | |||
NOMINEES FOR CLASS III DIRECTORS (New Term will expire in 2012) | ||||||
James W. Harris |
62 | 1996 | Founder and President of Seneca Financial Group, Inc. | |||
David W. Stevens |
49 | 2008 | Chief Executive Officer since November 2008, Principal of Professional Consulting Services, LLC from December 2007 to November 2008; President, CEO and Board Member for Cascade Natural Gas Corporation from April 2005 to July 2007; President and COO of Panhandle Energy from July 2003 to April 2005. | |||
Stephen N. Wertheimer(2) |
58 | 1996 | Managing Director of W Capital Partners. | |||
Charles A. Yamarone(3) |
50 | 1996 | Executive Vice President of Libra Securities, a Division of the Oak Ridge Financial Services Group, Inc., an institutional broker-dealer, since January 2009; Executive Vice President of Libra Securities, LLC, an institutional broker-dealer, from January 2002 to December 2008. | |||
CLASS I DIRECTORS (Term will expire in 2010) | ||||||
George W. Edwards, Jr.(4) |
69 | 1992 | Chairman of the Board from 1996 to May 2008. | |||
John Robert Brown(5) |
64 | 2003 | Owner and President of Brownco Capital, LLC since November 2007; Chairman of the Board, President and Chief Executive Officer of Desert Eagle Distributing, Inc. from May 1992 to March 2008. | |||
James W. Cicconi |
56 | 1997 | Senior Executive Vice President for External and Legislative Affairs of AT&T, Inc., November 2005 to present; General Counsel and Executive Vice President - Law and Government Affairs of AT&T from December 1998 to November 2005. | |||
Patricia Z. Holland-Branch |
64 | 1997 | Chief Executive Officer and Owner of Facilities Connection, Inc.; Fifty percent partner of MAPRODISA, S.A. de C.V. | |||
CLASS II DIRECTORS (Term will expire in 2011) | ||||||
Gary R. Hedrick(6) |
55 | 2001 | Adjunct Professor of Corporate Enterprise, The University of Texas at El Paso since January 2009; Consultant, El Paso Electric Company since May 2007; Executive Vice President and Chief Financial Officer, TVO North America from May 2007 to July 2008; President and Chief Executive Officer of EI Paso Electric from November 2001 to May 2007. | |||
Kenneth R. Heitz |
62 | 1996 | Chairman of the Board since May 2008; Partner of Irell & Manella, LLP, a law firm. | |||
Michael K. Parks(7) |
49 | 1996 | Vice Chairman of the Board since November 2005; Managing Director of TCW Group. | |||
Eric B. Siegel(8) |
51 | 1996 | Retired Limited Partner of Apollo Advisors, L.P. |
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(1) | Where no date is specified, the director has held the position for more than the past five years. |
(2) | Mr. Wertheimer is also a board member of AOptix Technologies, Inc. |
(3) | Mr. Yamarone is also a director of Continental Airlines, Inc. and a director and member of the audit committee of New Millennium Homes, LLC. |
(4) | Mr. Edwards is also a director of Hubbell, Inc. |
(5) | Mr. Brown is also a director and member of the compensation committee of Bank of the West-EI Paso, Texas. |
(6) | Mr. Hedrick is chairman of the board of trustees of Las Palmas Medical Center. |
(7) | Mr. Parks is also a director of Aurora National Life Assurance Company and E*TRADE Financial Corp. He is chairman of the audit committee and a member of the compensation committee of E*TRADE Financial Corp. |
(8) | Mr. Siegel is currently a consultant to and a member of the advisory board of the Milwaukee Brewers Baseball Club, a director and member of the audit committee of Ares Capital Corp. and a director and member of the audit and compensation committees of Kerzner International Limited. |
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CORPORATE GOVERNANCE
Corporate Governance Guidelines
The Board has adopted Corporate Governance Guidelines (the Guidelines) that, along with the charters of the Board committees, provide the framework for the governance of the Company. The Boards Nominating and Corporate Governance Committee is responsible for overseeing and reviewing the Guidelines at least annually and recommending any proposed changes to the Board for approval. The Guidelines are available on the Companys website at www.epelectric.com. The website and its contents are not part of this Proxy Statement.
Standards of Board Independence
The Guidelines, among other things, set forth categorical standards to assist the Board of Directors in making determinations of director independence in accordance with the rules of the NYSE. The Board of Directors makes a determination regarding the independence of each director annually based on all relevant facts and circumstances. Although any director who meets the following criteria and the independence criteria of the NYSE is presumed to be independent (except for purposes of serving as a member of the Audit Committee which requires that the director meet additional requirements under SEC Rule 10A-3(b)(1)(ii)), the Board may make an affirmative determination to the contrary based on its review of other factors. Under the Guidelines, the following persons will not be considered to be independent:
(i) | A director who serves as an executive officer or employee of, or beneficially owns more than a 10% equity interest in, any corporation, partnership or other business entity that during the most recently completed fiscal year made payments to the Company or received payments from the Company for goods and services if such payments were more than the greater of 2% of such other entitys gross consolidated revenues for such fiscal year and $1 million. |
(ii) | A director who serves as an executive officer or employee of, or beneficially owns more than a 10% equity interest in, any bank, corporation, partnership or other business entity to which the Company was indebted at the end of its most recently completed fiscal year in an amount more than the greater of 2% of such other entitys total consolidated assets at the end of such fiscal year and $1 million. |
(iii) | A director who is a member or employee of a law firm that has provided services to the Company during the most recently completed fiscal year if the total billings for such services were more than the greater of 2% of the law firms gross revenues for such fiscal year and $1 million. |
(iv) | A director who is a partner, executive officer or employee of any investment banking firm that has performed services for the Company (other than as a participating underwriter in a syndicate) during the most recently completed fiscal year if the total compensation received for such services was more than the greater of 2% of the investment banking firms consolidated gross revenues for such fiscal year and $1 million. |
In determining the independence of each non-employee director, the Board considered any transactions, relationships and arrangements in which a director may be deemed to have an interest. For 2008, the Board considered the provision of legal services by Irell & Manella, of which Mr. Heitz is a partner, and purchase of goods from Facilities Connection, which is owned by Ms. Holland-Branch. The Board has determined that these services were provided to us on terms typical for firms not affiliated with any directors and that the total billings for such services were not material either to us, or to Irell & Manella or Facilities Connection, and do not exceed the limits set forth in the categorical standards set forth above.
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Applying these categorical standards and the independence criteria of the NYSE, the Board of Directors has determined that all of its directors meet the independence requirements of the NYSE except for (i) Gary R. Hedrick who served as President and Chief Executive Officer of the Company until May 2007 and who receives consulting fees from the Company, (ii) and David W. Stevens who serves as Chief Executive Officer.
In addition, the Board of Directors has determined that all members of the Audit Committee meet the independence requirements set forth in Rule 10A-3(b)(1)(ii) under the Securities Exchange Act of 1934, as amended (the Act).
The Company has not made any charitable contributions in excess of the greater of $1 million or 2% of the charitable organizations consolidated gross revenues within the preceding three years to any charitable organization for which a director of the Company serves as an executive officer.
Business Conduct Policies
The Board of Directors has adopted a Code of Ethics that applies to all directors, officers and employees of the Company, including the Chief Executive Officer, the President and Chief Operating Officer, the Executive Vice President, Chief Financial and Administrative Officer, and the Controller. A current copy of the Code of Ethics may be found on the Companys internet website at www.epelectric.com. Any amendments to, or waivers from, any provision of the Code of Ethics applicable to the Companys Chief Executive Officer, President and Chief Operating Officer, Executive Vice President, Chief Financial and Administrative Officer, Controller or persons performing similar functions will be disclosed by posting such information on the Companys internet website at www.epelectric.com within five business days.
Current copies of the charters of the Audit, Compensation, and Nominating and Corporate Governance Committees (the Committee Charters) may also be found on the Companys internet website at www.epelectric.com.
Printed copies of the Guidelines, the Committee Charters and the Code of Ethics are available to any shareholder upon request. Requests for printed copies should be addressed to EI Paso Electric Company, 100 N. Stanton, EI Paso, Texas 79901, Attention: Office of the Secretary.
Shareholders and interested parties may correspond directly with non-management directors by writing to James W. Harris, Chairman, Nominating and Corporate Governance Committee, P.O. Box 982, EI Paso, Texas 79960.
NYSE Corporate Governance Listing Standards
The Companys Chief Executive Officer must certify to the New York Stock Exchange (NYSE) each year that he is not aware of any violation by the Company of NYSE corporate governance listing standards, qualifying the certification to the extent necessary. Such certification must be made within thirty days of the date of the Companys annual shareholders meeting. The certification following the 2008 annual meeting was submitted to the NYSE timely, without qualification.
DIRECTORS MEETINGS, COMPENSATION, AND COMMITTEES
Meetings
The Board of Directors held twelve (12) meetings during 2008. All directors attended at least 75% of the total number of meetings of the Board of Directors and the committees on which they served.
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The Board of Directors held twelve (12) executive sessions during 2008. The Chairman of the Board of Directors presides at the executive sessions.
The Company does not have a formal policy regarding director attendance at annual meetings. All members of the Board of Directors attended last years annual meeting with the exception of Messrs. Harris and Parks. All members are expected to attend this years Annual Meeting.
2008 Director Compensation
The table set forth below provides information regarding compensation paid to the non-employee directors of the Company.
Name |
Fees Earned or Paid in Cash ($) |
Stock Awards ($) |
All Other Compensation ($) |
Total ($) | |||||||||
(a) | (b) | ||||||||||||
Brown, J. Robert |
$ | 81,000 | $ | 82,916 | $ | | $ | 163,916 | |||||
Cicconi, James W. |
85,500 | 82,916 | | 168,416 | |||||||||
Edwards Jr., George W. |
78,000 | 162,700 | | 240,700 | |||||||||
Guzmán, Ramiro(c) |
7,385 | 24,074 | | 31,459 | |||||||||
Harris, James W. |
79,000 | 82,916 | | 161,916 | |||||||||
Hedrick, Gary R. |
| | 240,550 | (d) | 240,550 | ||||||||
Heitz, Kenneth R. |
| 263,746 | | 263,746 | |||||||||
Holland-Branch, Patricia Z. |
| 137,398 | | 137,398 | |||||||||
Parks, Michael K. |
100,500 | 182,926 | | 283,426 | |||||||||
Siegel, Eric B. |
107,500 | 82,916 | | 190,416 | |||||||||
Wertheimer, Stephen N. |
80,000 | 82,916 | | 162,916 | |||||||||
Yamarone, Charles A. |
94,500 | 82,916 | | 177,416 |
(a) | This column reports the amount of cash compensation earned in 2008 for Board and committee service, based on the compensation policy described below except for Mr. Hedrick. Annually, directors can elect to receive retainers and meeting fees in cash, restricted stock or non-qualified stock options. Mr. Heitz and Ms. Holland-Branch elected to receive this compensation in restricted stock in 2008. |
(b) | This column represents the dollar amount recognized for financial statement reporting purposes in 2008 for the fair value of restricted stock awards granted in 2008 as well as prior fiscal years, in accordance with SFAS No. 123 (revised) Accounting for Stock-Based Compensation (hereinafter SFAS 123R). Fair value for restricted stock is calculated using the closing price of our stock on the date of grant. For additional information on valuation assumptions, see Note F of Notes to the Consolidated Financial Statements in the Companys 2008 Form 10-K. |
(c) | Mr. Guzman resigned from the Board of Directors effective April 4, 2008. |
(d) | Mr. Hedrick received consulting fees aggregating $229,372, and the cost of his medical insurance coverage of $11,178 was paid by the Company. |
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Each non-employee director had the following number of stock awards and options outstanding at fiscal year end:
Name |
Fair Value at Grant Date Stock Awards (per share) |
Stock Awards (#) |
Fair Value at Grant Date Option Awards (per share) |
Option Awards (#) | ||||||
Brown, J. Robert |
$ | 21.96 | 3,500 | |||||||
Cicconi, James W. |
21.96 | 3,500 | ||||||||
Edwards Jr., George W. |
21.96 | 3,500 | ||||||||
Harris, James W. |
21.96 | 3,500 | ||||||||
Heitz, Kenneth R. |
25.57 | 537 | ||||||||
Heitz, Kenneth R. |
21.37 | 855 | $ | 7.0352 | 711 | |||||
Heitz, Kenneth R. |
21.96 | 11,446 | 5.6696 | 793 | ||||||
Heitz, Kenneth R. |
19.80 | 997 | 5.3895 | 742 | ||||||
Heitz, Kenneth R. |
21.00 | 1,036 | 4.3205 | 702 | ||||||
Holland-Branch, Patricia Z. |
25.57 | 459 | ||||||||
Holland-Branch, Patricia Z. |
21.37 | 644 | ||||||||
Holland-Branch, Patricia Z. |
21.96 | 3,500 | ||||||||
Holland-Branch, Patricia Z. |
19.80 | 795 | ||||||||
Holland-Branch, Patricia Z. |
21.00 | 703 | ||||||||
Parks, Michael K. |
21.96 | 8,054 | ||||||||
Siegel, Eric B. |
21.96 | 3,500 | ||||||||
Wertheimer, Stephen N. |
21.96 | 3,500 | ||||||||
Yamarone, Charles A. |
21.96 | 3,500 |
During 2008, compensation for non-employee directors, except for Mr. Hedrick, consisted of the following:
(1) | Each non-employee director received an annual retainer of $35,000. |
(2) | The chair of the Audit Committee received an additional annual retainer of $10,000, and the chair of each of the other committees of the Board received an additional annual retainer of $5,000. |
(3) | Each non-employee director received a meeting fee of $1,000 per meeting for each Board and committee meeting attended (other than Audit Committee meetings). |
(4) | Each Audit Committee member received a meeting fee of $1,500 per meeting for each Audit Committee meeting attended. |
(5) | Each non-employee director received an award of 3,500 shares of restricted stock, and the Chairman of the Board received an additional award of 7,946 shares of restricted stock. The Vice Chairman of the Board received an additional award of 4,554 shares of restricted stock with a fair market value of $100,000 based on the closing market price of the stock on the date of grant. Restricted stock awarded to directors cannot be sold for one year after grant. |
Directors are also reimbursed for travel expenses incurred in connection with their duties as directors. Non-employee directors are not eligible to participate in the executive incentive program, savings programs or any of the retirement programs for the Companys employees. Other than as described in this section, there are no separate benefit plans for directors.
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Pursuant to an agreement entered into in May 2007, Mr. Hedrick received consulting fees from the Company of $229,372 in 2008. Such fees were in lieu of directors fees. The agreement also provided for the reimbursement of the cost of medical insurance coverage in 2008.
The Companys Amended and Restated Certificate of Incorporation and Amended and Restated Bylaws provide for indemnification of the Companys directors and officers, and the Company maintains director and officer liability insurance.
Committees
The Board of Directors has the following standing committees: Audit, Compensation, Executive, Palo Verde and Environmental Oversight, External Affairs, and Nominating and Corporate Governance.
During 2008, the Audit Committee was composed of directors Yamarone (Chairman), Brown, Cicconi, Parks and Siegel. The Audit Committee, which held seventeen (17) meetings in 2008, is responsible for appointing the independent auditors of the Company, reviewing all recommendations of the Companys independent auditors and the Companys internal auditors, reviewing and approving non-audit services performed by accountants and other consultants retained by the Company, reviewing the Companys periodic reports filed with the SEC and otherwise overseeing the Companys financial reporting. The Audit Committee also determines whether management has established a system to promote the accuracy and completeness of the Companys financial statements and other publicly disclosed information. The roles and responsibilities of the Audit Committee are described in detail in a written charter adopted by the Board of Directors. The Board of Directors has determined that each member of the Audit Committee meets the experience and independence requirements of the NYSE rules and Rule 10A-3(b)(1)(ii) under the Act. No member of the Audit Committee serves on the audit committee of more than three public companies. The Board of Directors has determined that Messrs. Yamarone and Parks meet the criteria of audit committee financial experts under the SECs rules and are independent of management. Certain additional information concerning the composition and role of the Audit Committee is set forth under the caption Audit Committee Report below.
During 2008, the Compensation Committee was composed of directors Cicconi (Chairman), Heitz, Wertheimer and Yamarone. The Board of Directors has determined that each member of this committee is independent under the rules of the NYSE. The Compensation Committee, which held six (6) meetings in 2008, is responsible for evaluating and approving the compensation of executive officers. It also reviews and approves recommended Company-wide compensation increases for employees, as well as approving the adoption of contracts with union employees. The Compensation Committee is also responsible for evaluating, adopting and administering benefit plan programs. The roles and responsibilities of the Compensation Committee are described in detail in a written charter adopted by the Board of Directors. Additional information concerning the process and procedures for the consideration and determination of executive compensation (including its engagement of compensation consultant Hewitt Associates (Hewitt)) by the Compensation Committee appears under the caption Compensation Discussion and Analysis below.
During 2008, the Executive Committee was composed of directors Siegel (Chairman), Harris, Parks, Ershel C. Redd, Jr. (who served from January until February) and Wertheimer. The Executive Committee, which held twelve (12) meetings in 2008, consults with senior management on administrative matters and directs the strategic planning effort on behalf of the Board. The Executive Committee may exercise all powers of the Board of Directors (except as prohibited by the Texas Business Corporation Act) between meetings. In addition, the Executive Committees responsibilities include analyzing and making recommendations to the Board of Directors regarding the maximization of shareholder value. The roles and responsibilities of the Executive Committee are described in detail in a written charter adopted by the Board of Directors.
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During 2008, the External Affairs Committee was composed of directors Brown (Chairman), Guzman (who served from January until April), Harris, Hedrick, Heitz and Holland-Branch. The External Affairs Committee, which held two (2) meetings in 2008, is responsible for setting policy and reviewing an annual budget for civic and charitable contributions by the Company in the communities it serves. It is also responsible for assisting management in formulating a business development strategy for Mexico and evaluating business opportunities in Mexico. The Committee created a civic and charitable affairs subcommittee, consisting of directors Brown, Guzman (who served from January until April), Hedrick, Holland-Branch and Redd (who served from January until February). This subcommittee, which held three (3) meetings in 2008, is responsible for overseeing the Companys charitable giving and civic activities. The roles and responsibilities of the External Affairs Committee are described in detail in a written charter adopted by the Board of Directors.
During 2008, the Nominating and Corporate Governance Committee was composed of directors Harris (Chairman), Parks, Siegel and Wertheimer. The Board of Directors has determined that each member of this committee is independent under the rules of the NYSE. The Nominating and Corporate Governance Committee, which held thirteen (13) meetings in 2008, is responsible for identifying qualified individuals to serve as members of the Board of Directors, recommending directors for appointment to committees, evaluating Board performance, and overseeing and setting compensation for the members of the Board of Directors. The roles and responsibilities of the Nominating and Corporate Governance Committee are described in detail in a written charter adopted by the Board of Directors. In 2008, the Nominating and Corporate Governance Committee assisted the Board of Directors and each of the Board committees in conducting a self-evaluation to assess their effectiveness.
During 2008, the Palo Verde and Environmental Oversight Committee was composed of directors Edwards (Chairman), Guzman (who served from January until April), Hedrick, Heitz, Holland-Branch and Redd (who served from January until February). The Palo Verde and Environmental Oversight Committee, which held two (2) meetings in 2008, is responsible for (i) reviewing and assessing the activities and operations of the Palo Verde Nuclear Generating Station in which the Company is a participant, (ii) overseeing the affairs and operations of the Company to determine whether the Company has operated Company facilities in compliance with applicable environmental laws and regulations, and (iii) identifying existing and potential environmental issues facing the Company under federal, state and local law. The roles and responsibilities of the Palo Verde and Environmental Oversight Committee are described in detail in a written charter adopted by the Board of Directors.
Consideration of Director Nominees
The Nominating and Corporate Governance Committee will consider nominees for the Board of Directors submitted in writing by a shareholder. A shareholder wishing to nominate one or more individuals to stand for election as a director at an annual or special meeting of the shareholders must provide written notice thereof not less than eighty days in advance of such meeting; provided, however, that in the event that the date of the meeting was not publicly announced by the corporation more than ninety days prior to the meeting, such notice, to be timely, must be delivered not later than the close of business on the tenth day following the day on which the date of the meeting was publicly announced. A shareholders notice must set forth (a) the name and address of the shareholder making the nomination; (b) such information regarding the nominee(s) proposed by such shareholder as would be required to be included in a proxy statement filed pursuant to the proxy rules of the SEC had the nominee(s) been nominated by the Board of Directors; (c) a representation of the shareholder as to the number of shares of stock of the Company that are beneficially owned by the shareholder and the shareholders intent to appear in person or by proxy at the meeting to propose such nomination; and (d) the written consent of the nominee(s) to serve as a member of the Board of Directors if so elected. Any such shareholder notice should be submitted in writing to: Guillermo Silva, Jr., Corporate Secretary, EI Paso Electric Company, 100 N. Stanton, EI Paso, Texas 79901.
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In making its recommendations regarding nominees to serve on the Board of Directors, the Nominating and Corporate Governance Committee reviews an individuals qualifications including a determination as to the independence of the candidate based on the independence criteria described above. If the nominee is being evaluated for re-nomination to the Board of Directors, the committee will assess the prior performance of such director. The committee will also periodically review the composition of the Board of Directors in light of its current challenges and needs and determine whether it may be appropriate to add or remove individuals after considering issues of judgment, diversity, age, skills, background and experience. No director may serve on the boards of more than three other public companies while serving on the Companys Board of Directors.
The Board of Directors believes that directors should hold meaningful equity ownership positions in the Company. Each non-employee director is expected (but not required) to be a beneficial owner of shares of the Companys Common Stock or common stock equivalents with a market value equivalent to at least three years annual cash retainer fees by the end of his or her second year of service on the Board of Directors. Each non-employee director on the Board of Directors met this stock ownership guideline as of December 31, 2008.
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PROPOSAL 2
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The Board of Directors has selected KPMG LLP to serve as the Companys independent registered public accounting firm for the fiscal year ending December 31, 2009. At the Annual Meeting, the Company will ask shareholders to ratify the Boards selection. KPMG LLP, which served in the same capacity in 2007 and 2008, is expected to be represented at the Annual Meeting. Representatives of KPMG LLP will have an opportunity to make a statement if they desire to do so and will respond to appropriate questions. If the shareholders do not ratify the Boards proposal, the Board of Directors will reconsider its action with respect to the appointment of KPMG LLP. Approval of the resolution, however, will in no way limit the Boards authority to terminate or otherwise change the engagement of KPMG LLP during the fiscal year ending December 31, 2009.
Audit Fees
KPMG LLP billed the Company an aggregate of $940,000 for professional services rendered in connection with the integrated audit of the Companys financial statements (including the Sarbanes-Oxley Section 404 certification) and review of the Companys financial statements included in the Companys quarterly reports on Form 10-Q during the fiscal year ended December 31, 2008.
KPMG LLP billed the Company an aggregate of $1,102,000 for professional services rendered in connection with the integrated audit of the Companys financial statements (including the Sarbanes-Oxley Section 404 Certification) for the fiscal year ended December 31, 2007 and review of the Companys financial statements included in the Companys quarterly reports on Form 10-Q during the fiscal year ended December 31, 2007. The integrated audit fees include $192,000 of fees associated with the December 31, 2006 audit, which were billed in 2007, and $910,000 associated with the December 31, 2007 audit.
Audit-Related Fees
KPMG LLP billed the Company $257,000 and $170,000 for audit-related services during the fiscal years ended December 31, 2008 and 2007, respectively. These audit-related services included (i) a comfort letter and consent associated with a Form S-3 filing in 2008 and a senior notes offering under such Form S-3, (ii) audits of benefit plans, and (iii) audits of federal regulatory filings.
Tax Fees
KPMG LLP billed the Company $5,000 and $12,000 for professional services rendered in connection with tax compliance, tax advice and tax planning during the fiscal years ended December 31, 2008 and 2007, respectively.
All Other Fees
The Company paid no other fees to KPMG LLP during the fiscal years ended December 31, 2008 and 2007.
KPMG LLP determined that these services did not affect its independence under applicable auditing standards. The Audit Committee pre-approved the engagement of KPMG LLP to provide the audit and permissible non-audit services described above in accordance with the requirements of the Sarbanes-Oxley Act of 2002 and determined that KPMG LLPs provision of the services described above under Audit-Related Fees, Tax Fees, and All Other Fees is compatible with KPMG LLPs independence.
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Audit Committee Pre-Approval Policies and Procedures
The Audit Committee charter provides that the Audit Committee will pre-approve audit services and non-audit services to be provided by the Companys independent auditors pursuant to pre-approval policies and procedures established by the Audit Committee. The Audit Committee may consult with management in the decision-making process, but may not delegate this authority to management. The Audit Committee may delegate its authority to pre-approve services to one or more committee members, provided that such designees present any such pre-approvals to the full committee at the next committee meeting.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE RATIFICATION OF THE SELECTION OF KPMG LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009.
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COMPENSATION DISCUSSION AND ANALYSIS
Executive Compensation Philosophy and Overview
Our executive compensation program is designed to:
| Attract and retain qualified executives by providing comprehensive and market-competitive compensation; |
| Encourage a high level of performance by linking a significant amount of executive pay to the financial results and operating performance of the Company; and |
| Motivate our executive team to achieve the Companys business strategy and ensure focus on long-term shareholder return. |
To meet these goals, our executive compensation currently consists of base salary, an annual performance bonus payable in cash, and stock-based long-term incentive awards, along with retirement and other benefits. The levels of compensation are determined through a combination of market data, company performance and individual responsibility and performance.
Executive Compensation Process
Our Compensation Committee (the Committee) reviews and approves compensation for all executive officers. The Committee reviews the performance of our Chief Executive Officer (the CEO) at least annually. Our CEO reviews other executive officers performance and reports his evaluations to the Committee. Our CEO also recommends to and discusses with the Committee the non-equity compensation elements for executive officers, although the Committee approves actual compensation awarded.
The Committee has engaged Hewitt, an outside global human resource consulting firm, to conduct an annual review of the total compensation program for the executive officers. Hewitt provides the Committee with relevant market data and alternatives to consider when making compensation decisions. Hewitt provides other services directly to the Company related to review, administration and adoption of employee benefit plans, for relatively small fees. The Committee believes that this engagement does not hinder Hewitts ability to give objective advice to the Committee.
The Committee generally makes decisions regarding base salary, annual bonus targets and equity incentive awards at one or more regularly scheduled meetings during February or March of each year. The Committee continues to review compensation matters throughout the year and changes or approves compensation at other times in response to hiring needs, market changes and other occurrences. The Committees decisions about equity awards are not timed or otherwise affected by the planned announcement of material information. The Company, with review by Hewitt, provides the Committee with a summary of compensation (also called a tally sheet) for each executive officer showing all compensation, equity holdings and accrued retirement benefits. We provide this information to the Committee at least annually or otherwise when material decisions are being considered by the Committee. The Company reviews the tally sheets in executive session with Hewitt at least annually.
Compensation Benchmarking
In consultation with Hewitt, the Committee has approved a group of companies (referred to in this discussion as the Compensation Comparator Group), which is a subset of the Edison Electric Institute Index, to be used for annual benchmarking of our compensation program. These companies represent regional electric utilities with business issues and compensation programs similar to our own.
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The Committee reviews compensation information of the Compensation Comparator Group compiled from surveys based on companies that participate in these surveys and publicly available data. For companies in the group with annual revenues higher or lower than ours, Hewitt adjusts the compensation market values using regression analysis to mitigate differences in size for comparison purposes, which is a commonly used approach to ensure the market values reflect our Companys size. For pay decisions made in 2008, the companies in the Compensation Comparator Group consisted of the following 16 companies:
ALLETE, Inc.
Alliant Energy Corporation
Ameren Corporation
Black Hills Corporation
CH Energy Group, Inc.
Cleco Corporation
DPL, Inc.
Great Plains Energy, Inc. |
IDACORP, Inc.
Otter Tail Corporation
Pinnacle West Capital Corporation
PNM Resources, Inc.
Portland General Electric Company
SCANA Corporation
Unisource Energy Corporation
Westar Energy, Inc. |
Primary Components of Compensation
The primary components of our compensation program for the Named Executive Officers (as hereinafter defined) are:
| Base salary; |
| Short-term incentive compensation, currently awarded through an annual cash performance-based bonus plan; and |
| Long-term incentive equity compensation, currently awarded in shares with a combination of time-based and performance-based vesting as opposed to stock options. |
We do not target any element of compensation to be a particular percentage of total compensation.
Base Salary. Base salary levels for our executive officers generally are reviewed and set annually. The Committee targets the 50th percentile level of the Compensation Comparator Group, although the Committee also considers executives responsibility level, experience and individual performance. The Committee most recently approved base salary increases for executive officers effective January 2009 after reviewing these factors. Base salaries for the Named Executive Officers on average are generally at or slightly lower than the 50th percentile as compared to the Compensation Comparator Group. The individual competitive position for the Named Executive Officers range from approximately 8% below the 50th percentile to 1% above the 50th percentile. These differences generally reflect each individuals experience level in the position as well as an assessment of their performance and contributions.
Annual Cash Bonus Plan. The purpose of our annual cash performance-based bonus plan is to provide market-based compensation opportunities based on achievement of specific business goals and objectives that are established in advance on an annual basis. For our executive officers, the goals are based solely on corporate financial and operational performance. For 2008, these goals were comprised of the following:
| Financial performance, representing 70% of the bonus, measured by earnings per share (EPS); and |
| Operational performance, measured by a combination of customer satisfaction (25% of the bonus) and safety goals (5% of the bonus). |
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Each executive officer is assigned a target award opportunity expressed as a percentage of base salary. These targets range from 25% to 45% of base salary for most executives, and up to 65% for the CEO. The target for each of the Named Executive Officers for 2008 was as follows: (i) 65% for Mr. Redd; (ii) 60% for Mr. Stevens; (iii) 45% for Mr. Bates and Mr. Wilson; and (iv) 30% for Messrs. Sanders, Carpenter and Puente. The target award represents the level of bonus payment the executive may earn in the event that plan performance is achieved at targeted levels. Payments at the targeted levels are intended to approximate the 50th percentile of the Compensation Comparator Group. In addition, maximum and threshold award levels are established that adjust payouts for performance levels that exceed or fall below our plan.
The EPS bonus goals for 2008 were established based on a range between a threshold of $1.60 and a maximum of $1.80. Executives would receive no bonus if the threshold EPS goal (which is less than the target level) is not achieved and a proportionally higher bonus if earnings surpass the pre-established goal. Our target safety goals for 2008 were based on the highest performance level during the previous five years. Our customer satisfaction goals are established and measured based on annual surveys designed and performed by a third-party marketing organization and are in the top 40th percentile of the survey group. Bonuses are paid in late February or early March after the Committee reviews the audited financial results and operational performance for the previous year. For the year ended December 31, 2008, the Company met its EPS goal at a level above target but below maximum, its customer satisfaction goal at a level above threshold but below target, one of its three safety goals at target and a second of its three safety goals at threshold. The total bonus paid to Company employees for 2008 was approximately $5.2 million, of which approximately $1.0 million was paid to executive officers.
Long-Term Equity Incentives. We grant stock awards annually with a three-year payout cycle. These awards are designed to focus executives on the relative performance of our stock and, secondarily, are designed as a retention tool. Since 2004, the Committee has granted annual long-term incentives consisting of two elements:
| Performance shares, which are earned based on our total shareholder return over a three-year period; and |
| Time-vested restricted stock, which vests at the end of a three-year period. |
The initial target value of each annual award is based on a weighting of approximately 75% for performance shares and 25% for time-based restricted stock. We have chosen to place more weight on the performance shares so that the most value is realized based on return for our shareholders over a period of three years. We feel the time-based restricted stock awards are also effective retention and incentive tools because their actual value is tied to the value of the Companys stock no earlier than the vesting date and require that participants be employed at the end of the three-year vesting period. The initial target values (i.e., the initial value of the time-based restricted stock plus performance shares at target) are intended to approximate the 50th percentile of the Compensation Comparator Group.
The actual number of performance shares earned at the end of the three-year cycle depends on the Companys percentile ranking within a specific group of companies identified by the Committee in consultation with Hewitt (called the Performance Comparator Group). The Performance Comparator Group is structured to be a group of companies defined by a third-party index and is somewhat different from our Compensation Comparator Group. In addition to the Company, the Performance Comparator Group currently includes 12 other publicly-traded electric utilities with market capitalizations similar to our own. We believe that these companies have investor bases that are similar to ours. The following companies, chosen from the Standard & Poors SmallCap 600 Index and MidCap 400 Index that are included in the Global Industry Classification Standards (GICS)
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sub-industry of Electric Utilities for their similarities to us in type of industry and size of operations, currently are in our Performance Comparator Group:
ALLETE, Inc.
Central Vermont Public Service
Cleco Corporation
DPL, Inc.
Great Plains Energy, Inc.
Hawaiian Electric Industries, Inc. |
IDACORP, Inc.
Nevada Energy Inc.
Northeast Utilities
UIL Holdings Corporation
Unisource Energy Corporation
Westar Energy Inc. |
The actual number of performance shares earned at the end of the three-year cycle can range from 0% to 200% of target, depending on our ranking within the 13-member Performance Comparator Group for total shareholder return. As with the time based restricted stock, participants are required to be employed at the end of the three-year cycle to be eligible for the award. Shareholder return is defined as the change in stock value, plus dividends, over the three-year performance period within the Performance Comparator Group, and payouts for each three-year cycle are as follows:
| if we rank first, 200% of target |
| If we rank second, 175% of target |
| if we rank third, 150% of target |
| if we rank below third but above the 50th percentile, we interpolate between 150% and 100% of target |
| if we are at the 50th percentile, 100% of target |
| if we rank below 50th percentile but above the 30th percentile, we interpolate between 100% and 30% of target |
| if we are below the 30th percentile, 0% of target |
For the 2006-2008 performance cycle, which ended on December 31, 2008, our total shareholder return ranked 11th within the 13 member Performance Comparator Group, which resulted in no performance shares being earned.
In addition to these regular grants, we granted an additional restricted stock award to Mr. Bates of 5,000 shares in March 2008 as part of his 2008 long-term incentive award in order to recognize his appointment as Interim President & Chief Executive Officer in February 2008. This award will vest at the end of the three year period. Mr. Bates also received 9,488 additional shares in November 2008 in recognition of his performance during his tenure as Interim President & Chief Executive Officer. This award will vest one year from the date of the award.
Mr. Stevens was awarded a restricted stock award of 28,836 shares, in connection with his hiring as Chief Executive Officer in November 2008 that will vest in three equal annual installments from his date of hire. The Committee felt that this award was an appropriate incentive in light of the fact that awards under our long-term incentive plan vest only after three years.
We have chosen to make recent long-term awards to executive officers in the form of full-value stock awards rather than stock options because these stock awards have significant retention value due to their value being directly linked to the stock price in the future. In addition, this type of award limits the negative retention impact of short-term volatility in our stock price. The Compensation Committee regularly reviews our equity incentive program and reserves the right to grant different types of equity awards in the future.
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Other Executive Benefits
Retirement Benefits. We provide our employees, including our executive officers, with a tax-qualified defined benefit pension plan, which provides employees the opportunity to earn service toward income replacement at retirement. The benefit is based on years of service, retirement age and salary over a period of time prior to retirement. However, tax regulations impose a limit on the amount of compensation that can be taken into account for purposes of determining these retirement benefits. As a result, the qualified plan does not achieve a market-competitive structure for senior executives whose total compensation can include a significant amount of variable short-term incentive compensation. We established an excess benefit plan to provide supplemental retirement benefits to senior executives based on actual annual earnings applied to the basic retirement plan formula without regard to the tax limitations.
Perquisites and Other Benefits. Generally our Named Executive Officers do not receive material perquisites or other benefits different from other employees. For example, our executives participate in the same medical, dental, life insurance, accidental death & dismemberment, and long-term disability plans as do other employees, and the Company matching contributions to the 401(k) plan are on the same basis as other employees. Executives are paid a small monthly car allowance and receive at a minimum five weeks and three days of paid time off annually.
Change in Control/Termination Agreements. The Committee has approved change in control severance agreements for each of our Named Executive Officers. As further described in this Proxy Statement, these agreements provide executives with benefits in the event of involuntary termination or adverse job changes in connection with or after a change in control. The Committee periodically reviews the costs of these agreements and market practice. The Committee believes these agreements offer important protection in the event of a change of control, while also ensuring that in the event of an actual proposed change of control, key executives will be willing to remain through the closing because of this protection. This is especially important in the utility industry when the need for regulatory approvals can result in significant delays in consummating transactions following the execution of definitive agreements. These agreements do not contain tax reimbursement payments if an executive is subject to the excise tax under Section 4999 of the Code and instead provide that either (i) the executive will be responsible for paying the excise tax or (ii) payments will be reduced to the extent necessary so that no portion is subject to the excise tax, whichever would result in the executive retaining the higher after-tax amount. In addition, in November 2008, we entered into an employment agreement with our new CEO, David Stevens, which includes accelerated vesting of his initial restricted stock award (described above) if he is terminated without cause. The Committee approved this agreement after consideration of market data for CEOs of similar size companies and as part of the negotiation process between Mr. Stevens and the Board of Directors after a broad-based executive search.
Stock Ownership Guidelines
We believe that stock ownership by executive officers can directly correlate to improved performance and enhancement of shareholder value. Therefore, the Committee has established recommended stock ownership guidelines for executive officers. The guidelines are as follows:
Position |
Guideline | |
CEO |
Three times base salary | |
Other Executive Officers |
Two times base salary |
Our executive officers are expected (but not required) to meet these guidelines within five years after becoming an executive officer. As of the end of 2008, all of our Named Executive Officers met or are progressing towards meeting the guidelines within their initial 5-year term.
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Impact of Accounting and Tax Treatment of Compensation
Historically, the accounting and tax treatment of compensation has not been a driving factor in determining the design or amounts of pay at the Company. For example, the Company granted full value awards prior to its adoption of Financial Accounting Standards Board Statement No. 123R and continues to do so, although the Committee does review the expected accounting treatment of its equity grants.
Section 162(m) of the Code generally limits the tax deductibility to public companies for compensation in excess of $1 million per person per year, unless the compensation is performance-based within the meaning of the tax regulations. The Compensation Committee considers it important to retain flexibility to design compensation programs, even where compensation payable under our programs may not be fully deductible, if the programs effectively recognize a full range of criteria important to the Companys success. For example, the Company has not structured its annual cash bonus plan to be performance-based for purposes of Section 162(m), although for 2008 total salary and annual cash bonus for each Named Executive Officer was below the $1 million limit. The Company grants some equity awards (such as restricted stock) that are not eligible for the Section 162(m) exception. Our 2007 Long-Term Incentive Plan allows the Committee to approve performance shares and stock options that qualify as performance-based compensation for purposes of Section 162(m) to the extent the Committee deems appropriate.
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COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation and Discussion and Analysis be included in the Proxy Statement.
THE COMPENSATION COMMITTEE
James W. Cicconi, Chairman
Kenneth R. Heitz
Stephen N. Wertheimer
Charles A. Yamarone
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SUMMARY OF COMPENSATION
The Summary Compensation Table sets forth the compensation for each individual who served as principal executive officer or principal financial officer during fiscal 2008, and each of the Companys other three most highly compensated executive officers for fiscal 2008. The persons named in the Summary Compensation Table are referred to collectively as the Named Executives or the Named Executive Officers.
Name and Principal Position |
Year |
Salary ($) |
Bonus ($) |
Stock Awards ($) (e) |
Option Awards ($) (f) |
Non-Equity Incentive Plan Compensation ($) (g) |
Change in Pension Value and Non-qualified Deferred Compensation Earnings ($) (h) |
All Other Compen- sation ($) (i) |
Total ($) | ||||||||||||||||||
Ershel C. Redd, Jr. President and Chief Executive Officer(a) |
2008 | $ | 71,154 | $ | (404,175 | ) | $ | 0 | $ | (47,518 | ) | $ | 1,802,463 | $ | 1,421,924 | ||||||||||||
2007 | 298,077 | 404,175 | 293,606 | 47,518 | 35,014 | 1,078,390 | |||||||||||||||||||||
David W. Stevens Chief Executive Officer(b) |
2008 | 48,077 | 27,779 | 30,986 | 0 | 21,274 | 128,116 | ||||||||||||||||||||
J. Frank Bates President and Chief Operating Officer(c) |
2008 | 390,311 | 241,970 | 186,373 | 430,092 | 35,257 | 1,284,003 | ||||||||||||||||||||
2007 | 283,500 | 202,817 | 171,872 | 153,715 | 27,305 | 839,209 | |||||||||||||||||||||
2006 | 283,856 | 171,396 | $ | 138,520 | 141,928 | 71,054 | 26,849 | 833,603 | |||||||||||||||||||
Scott D. Wilson Executive Vice President and Chief Financial and Administrative Officer |
2008 | 328,412 | 251,756 | 156,817 | 59,842 | 23,973 | 820,800 | ||||||||||||||||||||
2007 | 317,000 | 223,695 | 24,100 | 218,928 | 31,298 | 28,728 | 843,749 | ||||||||||||||||||||
2006 | 269,308 | 155,001 | 72,300 | 152,664 | 22,038 | 18,403 | 689,714 | ||||||||||||||||||||
Gary D. Sanders Senior Vice President and General Counsel |
2008 | 238,462 | 152,376 | 74,340 | 34,274 | 18,424 | 517,876 | ||||||||||||||||||||
2007 | 200,000 | 89,688 | 87,500 | 15,357 | 17,698 | 410,243 | |||||||||||||||||||||
2006 | 176,039 | 42,844 | 64,474 | 10,834 | 15,135 | 309,326 | |||||||||||||||||||||
David G. Carpenter Vice President, Regulatory Services and Controller(d) |
2008 | 223,600 | 87,591 | 69,707 | 23,403 | 18,964 | 423,265 | ||||||||||||||||||||
Hector R. Puente Vice President Transmission and Distribution(d) |
2008 | 201,345 | 82,259 | 62,769 | 196,684 | 21,937 | 564,994 | ||||||||||||||||||||
(a) | Mr. Redd served as President and Chief Executive Officer until his departure in February 2008. Mr. Redd was a director of the Company from May 2007 until February 2008, but received no additional compensation for his service as a director. In 2008, Mr. Redd forfeited his unvested stock awards upon his departure. |
(b) | Mr. Stevens was appointed Chief Executive Officer in November 2008. Mr. Stevens is also a director of the Company, but receives no additional compensation for his service as a director. |
(c) | Mr. Bates also served as interim President and Chief Executive Officer from February to November 2008. |
(d) | Messrs. Carpenter and Puente were not Named Executive Officers for fiscal 2007 or 2006 and so compensation for those years is not included. |
(e) | This column represents the dollar amount recognized as compensation expense for financial statement purposes with respect to 2008, 2007 and 2006 for the fair value of restricted stock and performance shares granted in 2008, 2007 and 2006 which vest in 2011, 2010 and 2009, respectively, in accordance with SFAS 123R. Restricted stock awards are valued at the closing market price |
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on the date of grant. Performance shares are valued at grant date fair value which is based upon a Monte Carlo simulation, which is a methodology for determining average payout using multiple simulations. Amounts disclosed have not been reduced by estimated service-based forfeitures of approximately 21.32%, 39% and 42% for 2008, 2007 and 2006, respectively. For additional information on the valuation assumptions with respect to restricted stock and performance shares, see Note F Common Stock of Notes to the Consolidated Financial Statements in the Companys 2008 Form 10-K. |
(f) | This column represents the dollar amount recognized as compensation expense for financial statement reporting purposes with respect to the 2007 and 2006 fiscal years for the fair value of stock options granted in prior fiscal years, in accordance with SFAS 123R. Pursuant to SEC rules, the amounts shown exclude the impact of estimated forfeitures related to service-based vesting conditions. The Company has not awarded stock options since 2003 and in 2008 did not recognize any compensation expense related to stock options in its financial statements. For additional information on the valuation assumptions with respect to the stock options, refer to Note F Common Stock of Notes to the Consolidated Financial Statements in the Companys 2008 Form 10-K. |
(g) | This column represents performance-based bonuses earned under the annual cash bonus plan for performance during 2008, 2007 and 2006. Bonuses were paid based on the Companys achievement of earnings per share and operational performance goals. |
(h) | This column represents the change in pension value between the accumulated pension benefit for each Named Executive Officer as of December 31, 2008 as compared to December 31, 2007; December 31, 2007 as compared to December 31, 2006; and December 31, 2006 compared to December 31, 2005. |
(i) | See the following table regarding each component of amounts included in All Other Compensation in the Summary Compensation Table above. |
ALL OTHER COMPENSATION TABLE
Name and Principal Position |
Year |
Accrued PTO Sellback ($) (a) |
Group Term Life Insurance ($) |
Company Contributions To Retirement And 401(k) Plans ($) |
Personal Use of Company Car/ Parking ($) |
Other ($) |
Total ($) | |||||||||||||
Ershel C. Redd, Jr.(b) |
2008 | $ | 76,922 | $ | 533 | $ | 6,900 | $ | 500 | $ | 1,717,608 | $ | 1,802,463 | |||||||
2007 | 19,231 | 1,191 | 3,846 | 1,750 | 8,996 | 35,014 | ||||||||||||||
David W. Stevens |
2008 | 19,231 | 62 | 1,731 | 250 | 21,274 | ||||||||||||||
J. Frank Bates |
2008 | 23,606 | 1,751 | 6,900 | 3,000 | 35,257 | ||||||||||||||
2007 | 16,356 | 1,199 | 6,750 | 3,000 | 27,305 | |||||||||||||||
2006 | 16,067 | 1,182 | 6,600 | 3,000 | 26,849 | |||||||||||||||
Scott D. Wilson |
2008 | 12,631 | 1,442 | 6,900 | 3,000 | 23,973 | ||||||||||||||
2007 | 18,288 | 690 | 6,750 | 3,000 | 28,728 | |||||||||||||||
2006 | 8,215 | 588 | 6,600 | 3,000 | 18,403 | |||||||||||||||
Gary D. Sanders |
2008 | 8,000 | 524 | 6,900 | 3,000 | 18,424 | ||||||||||||||
2007 | 7,692 | 256 | 6,750 | 3,000 | 17,698 | |||||||||||||||
2006 | 6,769 | 218 | 5,648 | 2,500 | 15,135 | |||||||||||||||
David G. Carpenter(c) |
2008 | 8,600 | 464 | 6,900 | 3,000 | 18,964 | ||||||||||||||
Hector R. Puente(c). |
2008 | 11,616 | 421 | 6,900 | 3,000 | 21,937 |
(a) | This column represents payments for accrued and unused vacation and personal holiday time pursuant to Company policy. |
(b) | In accordance with Mr. Redds employment separation agreement, he received a severance payment of $1,650,000 upon his departure. Relocation costs for Mr. Redd of $67,608, including $20,944 for tax reimbursements, were paid in 2008. In 2007 relocation costs for Mr. Redd of $8,996 included $3,342 for tax reimbursements. |
(c) | Messrs. Carpenter and Puente were not Named Executive Officers for fiscal 2007 or 2006 and so compensation for those years is not included. |
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GRANTS OF PLAN-BASED AWARDS
The following table sets forth information concerning equity and cash awards to the Named Executive Officers during the fiscal year ended December 31, 2008:
Name |
Grant and Approval Date |
Estimated Future Payouts Under Non-Equity Plan Awards (a) |
Estimated Future Payouts Under Equity Incentive Plan Awards (b) |
All Other Stock Awards: Number of Shares of Stock or Units (#) (c) |
All Other Option Awards: Number of Securities Underlying Options (#) |
Grant Date Fair Value of Stock and Option Awards ($) (d) | ||||||||||||||||||
Threshold ($) |
Target ($) |
Maximum ($) |
Threshold (#) |
Target (#) |
Maximum (#) |
|||||||||||||||||||
David W. Stevens. |
11/17/08 | $ | 10,817 | $ | 28,846 | $ | 50,481 | 28,836 | | $ | 500,016 | |||||||||||||
J. Frank Bates |
03/19/08 | 51,228 | 175,640 | 300,051 | 3,060 | 10,200 | 20,400 | 3,050 | | 204,620 | ||||||||||||||
J. Frank Bates |
03/19/08 | 5,000 | | 98,000 | ||||||||||||||||||||
J. Frank Bates |
11/20/08 | 9,488 | | 150,005 | ||||||||||||||||||||
Scott D. Wilson |
02/21/08 | 43,104 | 147,785 | 252,467 | 2,865 | 9,550 | 19,100 | 2,900 | | 236,530 | ||||||||||||||
Gary D. Sanders |
02/21/08 | 26,827 | 71,538 | 116,250 | 2,280 | 7,600 | 15,200 | 2,300 | | 188,065 | ||||||||||||||
David G. Carpenter. |
02/21/08 | 25,155 | 67,080 | 109,005 | 1,140 | 3,800 | 7,600 | 1,150 | | 94,033 | ||||||||||||||
Hector R. Puente |
02/21/08 | 22,651 | 60,404 | 98,156 | 1,110 | 3,700 | 7,400 | 1,100 | | 91,135 |
(a) | Each executive officer has a target incentive opportunity, payable in cash, if the Company achieves specific annual goals that are established in advance by the Compensation Committee and the Board of Directors. Mr. Stevens amounts were prorated to reflect his start date in November 2008. It is anticipated that the annual performance goals will be stretch goals based on the achievement of corporate objectives that will lead to enhanced shareholder value. In 2008, the performance goals were related to safety, customer satisfaction and earnings per share, as further described above in Compensation Discussion and Analysis Primary Components of Compensation Annual Cash Bonus Plan. If a certain level of earnings per share is not attained, no bonuses will be paid for any of the measures. Actual amounts paid for 2008 are in the Summary Compensation Table above. |
(b) | Amounts shown represent the performance shares available under the incentive plan which provides market-based, long-term incentive award opportunities to Named Executive Officers. Performance shares are based on the total shareholder return compared to the Performance Comparator Group over the three-year period ending December 31, 2010. Payout values for the performance shares are calculated by determining the Companys percentile ranking within the Performance Comparator Group at the end of the three-year cycle and can range from 0% to 200% of target as described above in Compensation Discussion and Analysis Primary Components of Compensation Long-Term Equity Incentives. |
(c) | Restricted shares vest at the end of three years. |
(d) | This column reflects the grant date fair value of restricted stock awards and performance shares under SFAS 123R. With respect to stock awards, the value was calculated as the number of restricted shares multiplied by the closing price on grant date. With respect to performance shares, the value was determined using a Monte Carlo simulation which is a methodology using the average payout of one million simulation paths discounted to the grant date using a risk-free Interest rate. The Monte Carlo values for 2008 ranged from $14.20 to $18.26 per share. |
23
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
The following table sets forth information concerning outstanding equity awards held by the Named Executive Officers at December 31, 2008:
Option Awards |
Stock Awards | |||||||||||||||||||
Name |
Number of Securities Underlying Unexercised Options (#) Exercisable |
Number of Securities Underlying Unexercised Options (#) Unexercisable |
Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options (#) |
Option Exercise Price ($) |
Option Expiration Date |
Number of Shares or Units of Stock That Have Not Vested (#) |
Market Value of Shares or Units of Stock That Have Not Vested ($) |
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) | |||||||||||
David W. Stevens(5) |
28,836 | $ | 521,643 | |||||||||||||||||
J. Frank Bates(1)(6) |
100,000 | 13.94 | 11/26/2011 | 2,550 | 46,130 | 1,590 | $ | 28,763 | ||||||||||||
J. Frank Bates(2)(7) |
3,050 | 55,175 | 2,535 | 45,858 | ||||||||||||||||
J. Frank Bates(3)(8) |
5,000 | 90,450 | 3,060 | 55,355 | ||||||||||||||||
J. Frank Bates(4) |
9,488 | 171,638 | ||||||||||||||||||
Scott D. Wilson(1)(6) |
18,500 | 12.78 | 12/04/2013 | 2,700 | 48,843 | 2,910 | 52,642 | |||||||||||||
Scott D. Wilson(2)(7) |
2,900 | 52,461 | 2,670 | 48,300 | ||||||||||||||||
Scott D. Wilson(8) |
2,865 | 51,828 | ||||||||||||||||||
Gary D. Sanders(1)(6) |
1,500 | 27,135 | 1,590 | 28,763 | ||||||||||||||||
Gary D. Sanders(2)(7) |
2,300 | 41,607 | 1,515 | 27,406 | ||||||||||||||||
Gary D. Sanders(8) |
2,280 | 41,245 | ||||||||||||||||||
David G. Carpenter(1)(6) |
1,000 | 18,090 | 960 | 17,366 | ||||||||||||||||
David G. Carpenter(2)(7) |
1,150 | 20,804 | 975 | 17,638 | ||||||||||||||||
David G. Carpenter(8) |
1,140 | 20,623 | ||||||||||||||||||
Hector R. Puente(1)(6) |
100,000 | 14.00 | 04/23/2011 | 1,000 | 18,090 | 780 | 14,110 | |||||||||||||
Hector R. Puente(2)(7) |
1,100 | 19,899 | 975 | 17,638 | ||||||||||||||||
Hector R. Puente(8) |
1,110 | 20,080 |
(1) | Unvested restricted stock vests on December 31, 2009. |
(2) | Unvested restricted stock vests on December 31, 2010. |
(3) | Unvested restricted stock vests on March 20, 2011. |
(4) | Unvested restricted stock vests on November 20, 2009. |
(5) | Unvested restricted stock vests in three equal installments on November 17, 2009, November 17, 2010, and November 17, 2011. |
(6) | Unvested performance stock vests on January 1, 2009 if performance goals are met. |
(7) | Unvested performance stock vests on January 1, 2010 if performance goals are met. |
(8) | Unvested performance stock vests on January 1, 2011 if performance goals are met. |
24
OPTION EXERCISES AND STOCK VESTED
The following table provides additional information regarding exercise of options, the acquisition of shares on vesting and the value realized during 2008.
Option Awards |
Stock Awards | ||||||||
Name |
Number of (#) |
Value |
Number of (#) |
Value ($) | |||||
Ershel C. Redd, Jr. |
| | | | |||||
David W. Stevens |
| | | | |||||
J. Frank Bates |
| | 12,250 | $ | 302,013 | ||||
Scott D. Wilson |
| | 11,500 | 263,040 | |||||
Gary D. Sanders |
| | 1,500 | 27,135 | |||||
David G. Carpenter |
| | 900 | 16,281 | |||||
Hector R. Puente |
| | 5,425 | 132,733 |
PENSION PLAN
The Company has a defined benefit plan with a cliff vesting schedule that provides definitely determinable benefits over a period of years, usually an employees lifetime (the Pension Plan). The purpose of the Pension Plan is to reward eligible employees for long and loyal service by providing them with retirement benefits and is for the exclusive benefit of eligible employees and their beneficiaries. Employees are eligible to participate in the Pension Plan on the first day of the month coincident with or immediately following completion of one year of service during which the employee completes not less than 1,000 hours of service. In order to vest or build ownership in the benefit payable from the Pension Plan, an employee must complete five years of service during which he or she has worked at least 1,000 hours each year. Each of the Named Executive Officers is a participant in the Pension Plan, and the estimated credited years of service for each of them at December 31, 2008 is set forth in the Pension Benefits Table below.
Retirement benefits under the Pension Plan are calculated as the product of 1.25% of the employees average monthly earnings (Average Monthly Earnings) and the credited years of service (Benefit Accrual Service). An employees Average Monthly Earnings is the employees annualized rate of compensation (excluding bonuses, overtime pay, expense allowances, profit sharing and any other compensation in any form) as of any day converted to a monthly amount and then averaged over a five consecutive year period. The maximum benefit payable under the Pension Plan may not consider compensation in excess of that allowed by the Code. For the year 2008, the maximum amount of compensation on which benefits from the Pension Plan may be based is $230,000. An employee is credited with one year of Benefit Accrual Service in any plan year (January through December) during which 1,000 hours of service is completed for the Company. The formula below provides an illustration as to how a monthly retirement benefit is calculated for an employee at the later of the date the employee attains the normal retirement age of 65 or the date the employee completes five years of vested service during which he or she has worked 1,000 hours each year:
Pension Plan Average Monthly Earnings (Subject to Code limitations) |
X | Benefit Accrual Service | X | 1.25% |
25
A monthly benefit from the Pension Plan is computed as a straight life only annuity that provides a monthly benefit for the employees lifetime and ends upon the employees death. Optional benefit forms of payment are also available under the Pension Plan to include:
| A joint and survivor annuity option is a joint life annuity payable to the employee for the employees lifetime with a survivor annuity for the life of any person the employee designates. The amount payable to the survivor will be a certain percentage of the amount that the employee elects of the amount of the annuity payable during the joint lives of the employee and the person the employee designates. |
| A life annuity with term certain option is payable for the employees life, with 120 payments guaranteed, regardless of whether the employee dies before all 120 payments have been made. If the employee dies before all 120 payments have been made, the same amount of annuity is payable for the remainder of the 120 months to the employees beneficiary. |
Under the terms of the Pension Plan, an employee of the Company may retire and begin to receive a monthly benefit from the Pension Plan upon attaining age 55 and completing the required vesting period of five years during which the employee has worked 1,000 hours each year. If an employee retires from the Company between the ages of 55 and 64, the amount of benefits payable from the Pension Plan is reduced such that if the employee retires at age 55, he or she will be entitled to 50% of the accrued benefits otherwise payable without a reduction at age 65. The reduction schedule below displays the reduction percentage to which an employees accrued benefit is subject when retirement from the Company takes effect between ages 55 and 64:
Retirement Age |
Percent of Accrued Benefit | |
65 |
100.00% | |
64 |
93.33 | |
63 |
86.67 | |
62 |
80.00 | |
61 |
73.33 | |
60 |
66.67 | |
59 |
63.33 | |
58 |
60.00 | |
57 |
56.67 | |
56 |
53.33 | |
55 |
50.00 |
A monthly benefit payable from the Pension Plan any time before normal retirement age is not subject to the reduction schedule above when the employees age and years of service are 62 and 20, respectively, or the sum of the employees age and years of service exceeds 85 with a minimum age of 55 at the time of retirement. All benefit payments are subject to federal and state income tax and are payable on the first day of each month of retirement.
For the valuation method and all material assumptions, please see the Retirement Plans section under Note L Employee Benefits of the Companys 2008 Form 10-K.
EXCESS BENEFIT PLAN
The Company has a non-qualified deferred compensation plan that provides supplemental retirement benefits to certain employees of the Company (the Excess Benefit Plan). The Company selects those employees who are eligible to receive a benefit from the Pension Plan, the amount of
26
which is reduced by limitations of the Code. Additionally, the Excess Benefit Plan adds bonuses paid pursuant to the Companys short-term bonus plan to the Pension Plan definition of Average Monthly Earnings and without giving effect to any compensation limitations imposed by the Code. Benefits payable from the Excess Benefit Plan are subject to the same vesting schedule, age requirements and benefit payment options as under the Pension Plan. Except as noted under the heading Change in Control Agreement and Other Termination Benefits, it is not possible for an employees credited years of service under the Pension Plan to exceed the employees actual years of service with the Company.
Supplemental retirement benefits under the Excess Benefit Plan are calculated as a monthly amount equal to the difference between (a) and (b) below:
(a) | the monthly amount of the Pension Plan benefit to which the employee would have been entitled under the Pension Plan if the benefit were computed without giving effect to any limitation on benefits imposed by the Code and by using Average Monthly Earnings plus bonus amounts paid pursuant to the Companys short-term bonus plan |
LESS
(b) | the monthly amount of the Pension Plan benefit actually payable to the employee under the Pension Plan. |
The formula below provides an illustration as to how a retirement benefit from the Excess Benefit Plan is calculated for an employee at the later of the date the employee attains the normal retirement age of 65 or the date the employee completes five years of vested service during which he or she has worked 1,000 hours each year:
Excess Benefit Plan Average Monthly Earnings (Not subject to Code limitations) |
X | Benefit Accrual Service | X | 1.25% |
LESS
Pension Plan Average Monthly Earnings (Subject to Code limitations) |
X | Benefit Accrual Service | X | 1.25% |
The Excess Benefit Plan is subject to the rules of Section 409A of the Code. Generally, under Section 409A of the Code, distributions cannot be made to certain employees (as defined in Section 416(i) of the Code) of a publicly traded corporation before the earlier of (i) six months following the employees separation date, or (ii) the death of the employee.
Pursuant to Section 409A, Excess Benefit Plan payments will begin six months after an affected employees retirement from the Company. The first payment will be paid in a sum equal to six monthly payments from the employees retirement date plus the employees seventh month payment. Thereafter, the employees benefit from the Excess Benefit Plan is payable on the first day of each month. The benefit payable from the Excess Benefit Plan is paid in the same form under which the benefit from the Pension Plan is payable to the employee. All payments are subject to federal and state income tax and are payable on the first day of each month of retirement.
The Excess Benefit Plan is entirely unfunded. Employees who participate in the Excess Benefit Plan have only the rights of a general unsecured creditor of the Company with respect to any rights under the Excess Benefit Plan.
27
PENSION BENEFITS TABLE
The following table describes pension benefits to the Named Executive Officers under the Companys Pension Plan and the Excess Benefit Plan as of December 31, 2008.
Name |
Plan Name |
Number of Years of Credited Service (#) |
Present Value of Accumulated Benefit ($) |
Payments During Last Fiscal Year ($) | |||||
Ershel C. Redd, Jr.(1) |
Pension Plan Excess Benefit Plan |
0 0 |
|
N/A N/A |
0 0 | ||||
David W. Stevens |
Pension Plan Excess Benefit Plan |
0 0 |
|
N/A N/A |
0 0 | ||||
J. Frank Bates |
Pension Plan Excess Benefit Plan |
36 36 |
$ |
1,214,932 1,055,667 |
0 0 | ||||
Scott D. Wilson |
Pension Plan Excess Benefit Plan |
5 5 |
|
81,490 59,606 |
0 0 | ||||
Gary D. Sanders |
Pension Plan Excess Benefit Plan |
6 6 |
|
67,656 14,890 |
0 0 | ||||
David G. Carpenter |
Pension Plan Excess Benefit Plan |
3 3 |
|
42,977 8,815 |
0 0 | ||||
Hector R. Puente |
Pension Plan Excess Benefit Plan |
29 29 |
|
764,443 204,568 |
0 0 |
(1) | No benefit is payable to Mr. Redd under the Pension Plan. |
The Present Value of Accumulated Benefit for each executive is computed using an interest rate of 6.1% for the Pension Plan and 6.3% for the Excess Benefit Plan and the RP 2000 mortality tables projected to 2016 using Scale AA.
Change in Control Agreements and Other Termination Benefits
The Company has entered into change of control agreements (the Change of Control Agreements) with each Named Executive Officer and certain other officers of the Company. In the event the covered officer is terminated without cause or resigns for good reason (including a material reduction in duties and responsibilities, a reduction in pay or a relocation of more than 100 miles) during the two-year period following a change of control, he or she will receive the following benefits under the Change of Control Agreements:
| A pro rata payment of the officers target bonus for the year of termination; |
| A lump sum payment equal to the officers annual base salary plus target bonus for the year of termination, multiplied by either three (for Messrs. Stevens, Bates and Wilson) or two (for all other officers covered by a Change of Control Agreement); |
| The actuarial equivalent of vested benefits under the Companys retirement plan calculated with additional years of service equal to either three years (for Messrs. Stevens, Bates and Wilson) or two years (for all other officers covered by a Change of Control Agreement); |
| Continuation of health and other welfare benefits for two years, including service credit for those two years for purposes of eligibility (but not time of commencement of benefits) for retiree benefits under any of these plans; and |
| Outplacement services for one year. |
28
In March 2007, the Change of Control Agreements were amended to eliminate a tax gross-up payment in the event the payments become subject to the federal change in control excise tax and instead provide that either (i) the executive will be responsible for paying the excise tax or (ii) payments under the agreements will be reduced to an amount that would result in no such excise tax, whichever would result in the executive retaining the higher after-tax amount.
A change of control is defined in the Change of Control Agreements and generally includes the acquisition by any person of 30% or more of the Common Stock or voting power of the Company, or the consummation of a reorganization, merger or consolidation or other disposition of all or substantially all of the assets of the Company which results in at least a 40% change in ownership.
In May 2007, we appointed Ershel C. Redd, Jr. as our President and Chief Executive Officer, succeeding Mr. Hedrick, and entered into an employment agreement with Mr. Redd. Under the employment agreement, upon an involuntary termination without cause (other than following a change in control, which would be governed by our standard change in control agreement described above), subject to signing a general release of claims, he was eligible to receive severance benefits of up to 2 years of base salary, target bonus and health benefits. Upon Mr. Redds termination of employment in February 2008, we paid him $1,650,000 plus health benefits cost, pursuant to this agreement.
In November 2008, we entered into an employment agreement with Mr. Stevens, pursuant to which he was granted 28,836 restricted shares vesting in three equal annual installments. This award will become vested if he is terminated without cause before the final vesting date. If he had been terminated without cause on December 31, 2008, the value of his acceleration would have been $521,643, based on the closing price of our stock on that date of $18.09 per share.
29
The following table quantifies potential payments or benefits to our Named Executive Officers under our equity incentive plans upon a change in control or under the Change of Control Agreements upon a termination without cause or resignation for good reason following a change in control as described above, in any case based on assumptions as if the change in control or termination had occurred on December 31, 2008. These amounts do not include benefits under our Pension Plan and Excess Benefit Plan that would be paid in connection with any retirement event, as described under Pension Benefits Table above.
Name(1) |
Benefit |
Change in Control Without Termination(2) |
Qualifying Termination | |||||
David W. Stevens |
||||||||
Severance | $ | 2,400,000 | ||||||
Settlement of Unvested Equity Awards(2 ) | $ | 521,643 | n/a | |||||
Lump Sum Equivalent for Pension Service | | |||||||
Welfare Benefit Continuation | 17,106 | |||||||
Outplacement | 25,000 | |||||||
J. Frank Bates |
||||||||
Severance | 1,522,500 | |||||||
Settlement of Unvested Equity Awards(2 ) | 1,229,903 | n/a | ||||||
Lump Sum Equivalent for Pension Service | 2,270,599 | |||||||
Welfare Benefit Continuation | 16,596 | |||||||
Outplacement | 25,000 | |||||||
Scott D. Wilson |
||||||||
Severance | 1,428,592 | |||||||
Settlement of Unvested Equity Awards(2 ) | 1,119,771 | n/a | ||||||
Lump Sum Equivalent for Pension Service | 141,096 | |||||||
Welfare Benefit Continuation | 16,414 | |||||||
Outplacement | 25,000 | |||||||
Gary D. Sanders |
||||||||
Severance | 676,000 | |||||||
Settlement of Unvested Equity Awards(2 ) | 718,173 | n/a | ||||||
Lump Sum Equivalent for Pension Service | 82,546 | |||||||
Welfare Benefit Continuation | 9,608 | |||||||
Outplacement | 25,000 | |||||||
David G. Carpenter |
||||||||
Severance | 581,360 | |||||||
Settlement of Unvested Equity Award(2) | 409,739 | n/a | ||||||
Lump Sum Equivalent for Pension Service | 51,792 | |||||||
Welfare Benefit Continuation | 21,542 | |||||||
Outplacement | 25,000 | |||||||
Hector R. Puente |
||||||||
Severance | 523,497 | |||||||
Settlement of Unvested Equity Awards(2) | 383,508 | n/a | ||||||
Lump Sum Equivalent for Pension Service | 969,012 | |||||||
Welfare Benefit Continuation | 21,268 | |||||||
Outplacement | 25,000 |
(1) |
Excludes Mr. Redd, who left in February 2008. His actual separation benefits are described above. |
(2) |
Represents the spread value of all unvested restricted stock and performance shares as of December 31, 2008, based on accelerated vesting of all awards upon a change in control under the terms of our equity incentive plan. There were no unvested options at December 31, 2008. |
30
CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS
Compensation Committee Interlocks and Insider Participation
During 2008, none of the Companys executive officers served on the compensation committee or board of another company, one of whose executive officers served on the Companys Board or Compensation Committee.
Policies and Procedures
The Nominating and Corporate Governance Committee of the Board of Directors is responsible for reviewing and approving all related party transactions, which are defined as transactions in which (i) the Company is a participant; (ii) any related person has a direct or indirect material interest; and (iii) the amount involved exceeds $120,000, but excludes any transaction that does not require disclosure under Item 404(a) of SEC Regulation S-K. The Nominating and Corporate Governance Committee intends to approve only those related person transactions that are in, or are not inconsistent with, the best interests of the Company and its shareholders.
To identify related party transactions, each year the Company submits and requires the directors and officers to complete director and officer questionnaires identifying transactions with the Company in which the director or officer or their family members have an interest. The Company reviews related party transactions due to the potential for a conflict of interest. A conflict of interest occurs when an individuals private interest interferes, or appears to interfere, in any way with the Companys interests. The Companys Code of Ethics requires all directors, officers and employees who may have a potential or apparent conflict of interest to immediately notify our General Counsel.
Directors, officers and employees of the Company are expected to act and make decisions that are in the best interests of the Company. Directors, officers and employees are prohibited from taking any action that may make it difficult for them to perform their duties, responsibilities and services for the Company in an objective and fair manner. In addition, the Company prohibits personal loans to, or guaranteeing the personal obligations of, any director or executive officer.
A copy of the Companys Code of Ethics is available at www.epelectric.com.
31
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth, as of March 10, 2009 (except as indicated in the footnote to the table), certain information regarding ownership of Common Stock by (i) each person known to the Company to own beneficially more than 5% of its Common Stock; (ii) each of the current directors, including those who have been nominated to serve as Class III Directors of the Company; (iii) the Named Executives; and (iv) all directors and current officers of the Company as a group (26 persons).
Name and Address of Beneficial Owner |
Amount and Nature of Beneficial Ownership*** |
Percent of Class |
||||
T. Rowe Price Associates, Inc. |
3,613,996 | (1) | 8.0 | %* | ||
100 E. Pratt Street |
||||||
Baltimore, MD 21202 |
||||||
Barclays Global Investors, N.A. |
3,423,214 | (2) | 7.64 | %* | ||
400 Howard Street |
||||||
San Francisco, CA 94105 |
||||||
GAMCO Investors, Inc. |
3,002,000 | (3) | 6.69 | %* | ||
One Corporate Center |
||||||
Rye, NY 10580-1433 |
||||||
Goldman Sachs Asset Management, L.P. |
2,538,920 | (4) | 5.66 | %* | ||
32 Old Slip |
||||||
New York, NY 10005 |
||||||
Heitz, Kenneth R. |
63,521 | (5) | ** | |||
Parks, Michael K. |
53,651 | (6) | ** | |||
Brown, John Robert |
23,500 | (7) | ** | |||
Cicconi, James W. |
35,779 | (8) | ** | |||
Edwards, Jr. George W. |
233,690 | (9) | ** | |||
Harris, James W. |
42,632 | (10) | ** | |||
Hedrick, Gary R. |
11,000 | (11) | ** | |||
Holland-Branch, Patricia Z. |
29,328 | (12) | ** | |||
Siegel, Eric B. |
43,368 | (13) | ** | |||
Wertheimer, Stephen N. |
30,796 | (14) | ** | |||
Yamarone, Charles A. |
3,500 | (15) | ** | |||
Redd, Jr., Ershel C. |
0 | |||||
Stevens, David W |
50,806 | (16) | ** | |||
Bates, J. Frank |
164,185 | (17) | ** | |||
Wilson, Scott D. |
41,272 | (18) | ** | |||
Sanders, Gary D. |
7,453 | (19) | ** | |||
Carpenter, David G. |
5,011 | (20) | ** | |||
Puente, Hector R. |
104,439 | (21) | ** | |||
Other Executive Officers |
299,928 | (22) | ** | |||
All directors and executive officers as a group (27 persons) |
1,243,859 | (23) | 2.74 | % |
* | Actual percentage may differ due to stock transactions made subsequent to beneficial owners filing date. |
** | Less than 1%. |
*** | For purposes of this disclosure, restricted stock is assumed to have vesting power but no investment power. |
(1) | Information regarding ownership of Common Stock by T. Rowe Price Associates, Inc. (Price Associates) is included herein in reliance on information set forth in Amendment No. 5 in Schedule 13-G filed on February 13, 2009, with the SEC, |
32
reflecting ownership as of December 31, 2008. Price Associates is an Investment Advisor in accordance with Rule 13d-1(b) as defined in Section 240.13d(b)(1)(ii)(E) of the Act. According to the filing, Price Associates beneficially owns 3,613,996 (8.0%) shares of Common Stock as of December 31, 2008. Price Associates maintains sole dispositive power over their shares of the Companys Common Stock, but only has the power to vote 907,596 reported shares of Common Stock. |
(2) | Information regarding ownership of Common Stock by Barclays Global Investors, NA. (Barclays Global), Barclays Global Fund Advisors (Barclays Advisors), and Barclays Global Investors, LTD (Barclays Investors (collectively, the Barclays Reporting Parties)) is included in reliance on information set forth in a Schedule 13G filed with the SEC on February 5, 2009, reflecting ownership as of December 31, 2008. Barclays Global is listed as a bank pursuant to Rule 13d-1(b) of the Act, and as defined in section 3(a) (6) of the Act (15 U.S.C. 78c). Barclays Advisors is an Investment Advisor pursuant to Rule 13d-1(b) as defined in section 240.13d(b)(1)(ii)(E) of the Act. Barclays Investors is listed as a non-U.S. institution in accordance with section 240.13d-1(b)(1)(ii)(J) of the Act. According to the filing, Barclays Global beneficially owns 1,389,027 shares (3.10%) of Common Stock with sole voting and dispositive power over 1,207,443 reporting shares. Barclays Advisors owns 2,004,475 shares (4.47%) of Common Stock with sole voting and dispositive power over 1,494,164 reporting shares. Barclays Investors owns 29,712 shares (0.07%) of Common Stock with sole voting and dispositive power over 1,000 reporting shares. The aggregate amount beneficially owned by the Barclays Reporting Parties is 3,423,214 (7.64%) shares of Common Stock with sole voting and dispositive power over 2,702,607 shares of Common Stock. |
(3) | Information regarding ownership of Common Stock by GGCP, Inc. (GGCP), GAMCO Investors, Inc. (GBL), Gabelli Funds, LLC (Gabelli Funds), GAMCO Asset Management Inc. (GAMCO), Teton Advisors, Inc. (Teton Advisors), Gabelli Securities, Inc. (GSI), Gabelli & Company, Inc. (Gabelli & Company), MJG Associates, Inc. (MJG Associates), Gabelli Foundation, Inc. (Foundation), and Mario Gabelli (collectively the Gabelli Reporting Parties) is included herein in reliance on information set forth in Amendment No. 2 in Schedule 13-D filed with the SEC, reflecting ownership as of March 10, 2009. GGCP is the controlling shareholder of GBL. GBL is the parent company for a variety of companies engaged in the securities business, including GAMCO, Gabelli Funds and GSI. GBL is the largest shareholder of Teton Advisors. GSI is an investment manager and the parent company of Gabelli & Company which is classified as a registered broker-dealer under the Act. GAMCO, Gabelli Funds, and Teton Advisors are each investment advisors, and each of these entities is registered under the Investment Advisors Act of 1940. GGCP, GBL, GAMCO and Gabelli & Company are New York corporations. GSI and Teton Advisors are Delaware corporations and Gabelli Funds is a New York limited liability company. MJG Associates is a Connecticut corporation, and the Foundation is a Nevada corporation. Mario J. Gabelli is the majority stockholder and Chief Executive Officer and director of GGCP. Mario J. Gabelli is also the Chief Executive Officer of GBL and Chief Investment Officer for each of the Reporting Parties. The Gabelli Reporting Parties do not admit that they constitute a group. |
According to the filing, Gabelli Funds beneficially owns 1,352,000 shares of Common stock (3.01%) and has sole voting and dispositive power over the shares and GAMCO beneficially owns 1,650,000 shares (3.68%) and maintains sole dispositive power over 1,650,000 shares, but only has the power to vote 1,539,500 shares of Common Stock. According to the filing, the aggregate amount beneficially owned by the Gabelli Reporting Parties is 3,002,000 shares (6.69%) as of December 31, 2008. |
Mario Gabelli is deemed to have beneficial ownership of the Common Stock owned by each of the Reporting Parties. GSI is deemed to have beneficial ownership of the Common Stock owned by Gabelli & Company. GBL and GGCP are deemed to have beneficial ownership of the Common Stock owned beneficially by each of the foregoing persons other than Mario Gabelli and the Foundation. |
(4) | Information regarding ownership of Common Stock by Goldman Sachs Asset Management, L.P., (GSAM), GS Investments Strategies, LLC (GSIS), and the Goldman Sachs Group (GS Group) is included herein in reliance on information set forth in Amendment No. 1 in a Schedule 13G filed with the SEC on February 6, 2009, reflecting ownership as of December 31, 2008. The GS Group is the parent company of GSAM and GSIS, which are both classified as Investment Advisors in accordance with Rule 13d-1(b) as defined in Section 240.13d-1(b)(1)(ii)(E) of the Act. According to the filing, GS Group beneficially owns 2,538,920 shares (5.7%) of the Common Stock with sole voting and dispositive power over the shares. |
(5) | Includes (i) 2,948 shares of Common Stock that Mr. Heitz has the right to acquire by exercising options granted under the 1996 and 1999 Plans; (ii) 45,341 shares over which he has sole voting and investment power; and (iii) 15,232 shares over which he has voting power but no investment power. |
(6) | Includes (i) 45,597 shares of Common Stock over which Mr. Parks has sole voting and investment power; and (ii) 8,054 shares over which he has voting power but no investment power. |
(7) | Includes (i) 20,000 shares of Common Stock over which Mr. Brown has sole voting and investment power; and (ii) 3,500 shares over which he has voting power but no investment power. |
(8) | Includes (i) 32,279 shares of Common Stock over which Mr. Cicconi has sole voting and investment power; and (ii) 3,500 shares over which he has voting power but no investment power. |
(9) | Includes (i) 230,190 shares of Common Stock over which Mr. Edwards has sole voting and investment power; and (ii) 3,500 shares over which he has voting power but no investment power. |
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(10) | Includes (i) 39,132 shares of Common Stock over which Mr. Harris has sole voting and investment power; and (iii) 3,500 shares over which he has voting power but no investment power. |
(11) | Mr. Hedrick has 11,000 shares of Common Stock over which he has sole voting and investment power. |
(12) | Includes (i) 22,926 shares of Common Stock over which Ms. Holland-Branch has sole voting and investment power; and (iii) 6,402 shares over which she has voting power but no investment power. |
(13) | Includes (i) 39,868 shares of Common Stock over which Mr. Siegel has sole voting and investment power; and (ii) 3,500 shares over which he has voting power but no investment power. |
(14) | Includes (i) 27,296 shares of Common Stock over which Mr. Wertheimer has sole voting and investment power; and (ii) 3,500 shares over which he has voting power but no investment power. |
(15) | Mr. Yamarone has 3,500 shares of Common Stock over which he has sole voting power but no investment power. |
(16) | Includes (i) 8,820 shares of Common Stock over which Mr. Stevens has sole voting and investment power; and (ii) 41,986 shares over which he has voting power but no investment power. |
(17) | Includes (i) 100,000 shares of Common Stock that Mr. Bates has the right to acquire by exercising options granted under the 1999 Plan; (ii) 39,697 shares over which he has sole voting and investment power; and (iii) 24,488 shares over which he has voting power but no investment power. |
(18) | Includes (i) 18,500 shares of Common Stock that Mr. Wilson has the right to acquire by exercising options granted under the 1999 Plan; (ii) 12,772 shares over which he has sole voting and investment power; and (iii) 10,000 shares over which he has voting power but no investment power. |
(19) | Includes (i) 1,103 shares of Common Stock over which Mr. Sanders has sole voting and investment power; and (ii) 6,350 shares over which he has voting power but no investment power. |
(20) | Includes (i) 1,161 shares of Common Stock over which Mr. Carpenter has sole voting and investment power; and (ii) 3,850 shares over which he has voting power but no investment power. |
(21) | Includes (i) 100,000 shares of Common Stock that Mr. Puente has the right to acquire by exercising options granted under the 1999 Plan; (ii) 639 shares over which he has sole voting and investment power; and (iii) 3,800 shares over which he has voting power but no investment power. |
(22) | Includes (i) 215,000 shares of Common Stock that other officers currently have the right to acquire by exercising options granted under the 1996 and 1999 Plans; (ii) 62,828 shares over which the officers have sole voting and investment power; and (iii) 22,100 shares over which they have voting power but no investment power. |
(23) | Includes (i) 436,448 shares of Common Stock related to stock options discussed above; (ii) 640,649 shares over which the directors and officers have sole voting and investment power; and (iii) 166,762 shares over which they have voting power but no investment power. |
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AUDIT COMMITTEE REPORT
The Audit Committee assists the Board of Directors in reviewing the Companys financial reporting process. In fulfilling its responsibilities in 2008, the Audit Committee, among other things, (1) reviewed and discussed the interim financial information contained in each quarterly earnings announcement with the Companys Chief Financial Officer and independent auditors prior to public release; (2) reviewed and discussed the audited financial information contained in the Annual Report with the Companys management, including the Chief Financial Officer, and independent auditors prior to public release; (3) obtained from the independent auditors a formal written statement describing all relationships between the auditors and the Company that might bear on the auditors independence consistent with Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees; (4) discussed with the auditors any relationships that may impact their objectivity and independence, and satisfied itself as to the auditors independence; (5) discussed with management, the internal auditors and the independent auditors the quality and adequacy of the Companys internal controls and the internal audit functions organization, responsibilities, budget and staffing; and (6) reviewed with both the independent and the internal auditors their audit plans, audit scope, and identification of audit risks.
In addition, the Audit Committee discussed and reviewed with the independent auditors all communications required by generally accepted accounting standards, including those described in Statement on Auditing Standards No. 61, as amended, Communication with Audit Committees and, with and without management present, discussed and reviewed the results of the independent auditors examination of the financial statements. The Audit Committee also reviewed the results of the internal audit examinations.
The Audit Committee reviewed with management and the independent auditors the audited financial statements of the Company as of and for the fiscal year ended December 31, 2008. Management is responsible for the preparation of the Companys financial statements and the independent auditors are responsible for the examination of those statements.
Based on the above-mentioned review and discussions with management and the independent auditors, the Audit Committee recommended to the Board of Directors that the Companys audited financial statements be included in its Annual Report on Form 10-K for the fiscal year ended December 31, 2008, for filing with the SEC. The Audit Committee also recommended the reappointment of KPMG LLP as the Companys independent auditors, and the Board of Directors concurred in such recommendation.
Submitted by the Audit Committee of the Companys Board of Directors:
Charles A. YamaroneChairman
John Robert Brown
James W. Cicconi
Michael K. Parks
Eric B. Siegel
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SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Act requires the Companys directors, officers and holders of more than 10% of the Companys Common Stock to file with the SEC initial reports of ownership and reports of changes in ownership of Common Stock and other equity securities of the Company. The Company believes that, during and for the fiscal year ended December 31, 2008, its directors, officers and 10% shareholders complied with all Section 16(a) filing requirements, except that a Form 4 for Mr. Hector R. Puente reporting the sale of 4,036 shares of Common Stock on May 13, 2008 was inadvertently filed one day late on May 16, 2008.
SHAREHOLDER PROPOSALS AND NOMINATIONS
Under certain circumstances, shareholders are entitled to present proposals at shareholders meetings. To be eligible for inclusion in the Proxy Statement for the Companys 2010 annual meeting of shareholders, a shareholder proposal must be received at the Companys principal executive offices on or prior to December 1, 2009. The Company will consider only those proposals which meet the requirements of applicable SEC rules. Under the Companys Bylaws, in order for a shareholder proposal that is not included in the Proxy Statement to be properly brought before the annual meeting of shareholders, notice of the proposal must be received at the Companys principal executive offices at least 80 days prior to the scheduled date of the annual meeting. A shareholders notice should list each proposal and a brief description of the business to be brought before the meeting; the name and address of the shareholder proposing such business; the class and number of shares held by the shareholder; and any material interest of the shareholder in the business. If a shareholder wishes to nominate a director, the shareholder must provide the nomination to the Nominating and Corporate Governance Committee in writing at the Companys principal offices pursuant to the notice provisions provided in the Companys Bylaws.
OTHER BUSINESS
The Board of Directors knows of no business, other than as stated in the Notice of Annual Meeting of Shareholders, which will be presented for consideration at the Annual Meeting. If, however, other matters are properly brought before the Annual Meeting, it is the intention of the persons named in the accompanying form of proxy to vote the shares represented thereby on such matters in accordance with their discretion and judgment as to the best interests of the Company.
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ANNUAL REPORT
The Companys 2008 Annual Report, which includes financial statements, but which does not constitute a part of the proxy solicitation material, accompanies this Proxy Statement.
SARBANES-OXLEY SECTION 302 CERTIFICATION
On February 27, 2009, the Company filed with the SEC, as an exhibit to its Form 10-K, the Sarbanes-Oxley Act Section 302 certification regarding the quality of the Companys public disclosure.
DELIVERY OF PROXY STATEMENT
Pursuant to the new rules adopted by the Securities and Exchange Commission, the Company has elected to provide access to the proxy materials over the Internet. Accordingly, the Company sent a Notice of Internet Availability of Proxy Materials (the Notice) to shareholders of record and beneficial owners. All shareholders will have the ability to access the proxy materials on the website referred to in the Notice or request to receive a printed set of the proxy materials. Instructions on how to access the proxy materials over the Internet or to request a printed copy may be found on the Notice. In addition, shareholders may request to receive proxy materials in printed form by mail or electronically by email on an ongoing basis.
EL PASO ELECTRIC COMPANY
By Order of the Board of Directors
Guillermo Silva, Jr.
Corporate Secretary
Dated: March 27, 2009
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EL PASO ELECTRIC COMPANY 100 N. STANTON P.O. BOX 982 EL PASO, TX 79901 |
VOTE BY INTERNET - www.proxyvote.com | |||
Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. | ||||
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by El Paso Electric Company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. | ||||
VOTE BY PHONE - 1-800-690-6903 | ||||
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. | ||||
VOTE BY MAIL | ||||
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to El Paso Electric Company, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
M11210 | KEEP THIS PORTION FOR YOUR RECORDS | |||
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. | DETACH AND RETURN THIS PORTION ONLY |
EL PASO ELECTRIC COMPANY | For All |
Withhold All | For All Except | To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. | ||||||||||||||||||||||||
THE BOARD OF DIRECTORS RECOMMENDS YOU VOTE FOR ITEMS 1 AND 2. | ||||||||||||||||||||||||||||
Vote On Directors | ¨ | ¨ | ¨ |
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1. |
ELECTION OF DIRECTORS |
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Nominees: | ||||||||||||||||||||||||||||
01) | JAMES W. HARRIS | |||||||||||||||||||||||||||
02) | DAVID W. STEVENS | |||||||||||||||||||||||||||
03) | STEPHEN N. WERTHEIMER | |||||||||||||||||||||||||||
04) | CHARLES A. YAMARONE | |||||||||||||||||||||||||||
Vote On Proposal | For | Against | Abstain | |||||||||||||||||||||||||
2. |
Ratify the selection of KPMG LLP as the Companys Independent Registered Public Accounting Firm for the fiscal year ending December 31, 2009. |
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The shares represented by this proxy when properly executed will be voted in the manner directed herein by the undersigned Shareholder(s). If no direction is made, this proxy will be voted FOR items 1 and 2. If any other matters properly come before the meeting, or if cumulative voting is required, the person named in this proxy will vote in their discretion. | ||||||||||||||||||||||||||||
For address changes and/or comments, please check this box and write them on the back where indicated. | ¨ | |||||||||||||||||||||||||||
Please sign as your name exactly as it appears hereon. When signing as attorney, executor, administrator, trustee or guardian, please add your title as such. When signing as joint tenants, all parties in the joint tenancy must sign. If a signer is a corporation, please sign in full corporate name by duly authorized officer. | ||||||||||||||||||||||||||||
Signature [PLEASE SIGN WITHIN BOX] | Date | Signature (Joint Owners) | Date |
Important Notice Regarding Internet Availability of Proxy Materials for the
Annual Meeting of Shareholders:
The Annual Report, Notice and Proxy Statement are available at www.proxyvote.com.
M11211
EL PASO ELECTRIC COMPANY | ||||||||||||||
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS | ||||||||||||||
Annual Meeting of Shareholders | ||||||||||||||
May 7, 2009 | ||||||||||||||
The undersigned hereby nominate(s), constitute(s) and appoint(s) David W. Stevens, Gary D. Sanders, and Guillermo Silva, Jr. and each of them, the attorneys, agents and proxies of the undersigned, with full powers of substitution to each, to attend and act as proxy or proxies of the undersigned at the Annual Meeting of Shareholders (the Annual Meeting) of El Paso Electric Company (the Company) to be held at the Stanton Tower Building, 100 N. Stanton, El Paso, Texas 79901, on Thursday, May 7, 2009 at 10:00 a.m., MDT, or at any adjournments thereof, and vote as specified herein the number of shares that the undersigned, if personally present, would be entitled to vote.
THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED AS DIRECTED BY THE SHAREHOLDER(S). IF NO SUCH DIRECTIONS ARE MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES LISTED ON THE REVERSE SIDE FOR THE BOARD OF DIRECTORS AND FOR PROPOSAL 2.
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY USING THE ENCLOSED REPLY ENVELOPE
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Address Changes/Comments: |
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(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
CONTINUED AND TO BE SIGNED ON REVERSE SIDE
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